Microsoft Word - initial memo 2003.doc

FLORIDA DEPARTMENT OF EDUCATION

�

STATE BOARD OF EDUCATION

F. PHILIP HANDY,

Chairman

Members

SALLY BRADSHAW

€

LINDA J. EADS, ED. D.

€

T. WILLARD FAIR

€

CHARLES PATRICK GARCÍA

€

JULIA L. JOHNSON

€

WILLIAM L. PROCTOR, PH.D.

€

JIM HORNE

Commissioner of Education

March 3, 2003

M E M O R A N D U M

TO:

MIS Contacts

FROM:

Garnet L. Dukes, Jr.

SUBJECT:

2003 DOE Information Database Workshop

The Florida Department of Education will conduct its annual database

workshop on June 10, 11, and 12 at the Hilton St. Petersburg.

This

year, we will cover updates in procedures and requirements related to

the DOE Information Database system.

In addition, the workshop will provide an overview of the state’s

current student, staff, and finance database requirements for both

technical and program staff in your district.

We will also have

someone from the General Council’s office speaking about the Family

Education Rights and Privacy Act. A tentative list of agenda topics is

available at http://www.firn.edu/doe/databaseworkshop/

All registration must be completed on-line at the following site

http://www.firn.edu/doe/databaseworkshop/.

Additional hotel and meeting information is attached. If you have any

questions or need further assistance, please contact Arlene Roberts at

(850) 487-2280 or SC 277-2280 or e-mail arlene.roberts@fldoe.org.

We look forward to a good turnout this year. Last year, more than 600

district-level and school-level people participated.

With your

participation, we’ll do our best to make this a productive and

successful workshop.

GLD:afr

Attachment

GARNET L. DUKES, JR.

Bureau Chief

Accountability, Research, and Measurement

325 W. GAINES STREET • SUITE 852 • TALLAHASSEE, FL 32399-0400 • (850) 487-2280 • www.fldoe.org

2003 DOE Information Database Workshop

Hotel and Meeting Information

When:

June 10 – 12, 2003

Registration begins at 10:00 AM Tuesday June 10.

General Session, Tuesday, June 10; from 1:00 – 4:45 PM. Wednesday

and Thursday breakout sessions will begin at 8:30 AM.

For your convenience, the session materials will be placed on the Internet

by August for you to download and distribute to your staff. Handouts will

be available at each workshop session.

Where:

Hilton St. Petersburg

333 First Street South

St. Petersburg, FL 33701

(888) 843-6929

Registration Information:

Room rates will be $89 for single or double occupancy.

Reservations must be made no later than

May 16, 2003,

by calling (888) 843-6929. In

order to ensure the proper room rate, school district staff must indicate that they are

attending the

Education Information Database Workshop.

Please make sure to

register on or before this closing date.

I will not be able to ensure available

rooms past this date with the $89.00 rate.

All of the conference information (

including agenda topics and On-line Registration)

is available on the Internet at:

http://www.firn.edu/doe/databaseworkshop.

Please

check on-line for changes, additions, and deletions made to the agenda and other

conference materials.

The

final agenda

will be posted on

May 9, 2003.

Please

register only once.

Check the spelling of your name!

You will receive a

confirmation e-mail once you have registered.

Thank you.

Tuesday, June 10, 2003

TIME

SESSION 1

SESSION 2

SESSION 3

SESSION 4

10:00 AM – 4:00 PM

Registration

1:00 – 3:30 PM

Opening General Session, Legislative Overview, K-20 Accountability

Lavan Dukes, John L. Winn, Jay Pfeiffer, Margaret Parker

3:30 – 3:45 PM

Break

3:45 – 4:45 PM

NO CHILD LEFT BEHIND

John L. Winn

4:45 PM

BREAK FOR THE DAY

Wednesday, June 11, 2003

TIME

SESSION 1

SESSION 2

SESSION 3

SESSION 4

8:00 AM – 3:00 PM

Registration

8:30 – 9:30 AM

DOE WEB SITE

Gia McCue

STAFF REPORTING

Database changes,

common reporting errors,

and why data is important

Martha Haynes

Teresa Sancho

ESE, ATTENDANCE,

WITHDRAWAL CODES,

DRIVERS LICENSE,

LEARNFARE

Mary Jo Butler

Karen Denbroeder

Gria Davison

WDIS & FETPIP

General information on

what to report, how to

report it, how it is used,

and whom to call

Brian Savon

Andre Smith

9:30 – 9:45 AM

Break

9:45 – 10:45 AM

CLASS COUNT

Reporting class size data

with the new elements and

how Class Size Reduction

data is calculated

Martha Haynes

DATA QUALITY

Overview of the DOE and

district collaborative activity

of on-site visits to improve

data quality when reporting

Linda Fleming

K-20 EDUCATION

DATA WAREHOUSE

General information about

the status of the data

warehouse, access options

and the power of its

reporting capability

Jeff Sellers

Kathy Peck

PERFORMANCE

FUNDING

Overview of new K-20

performance funding and

how workforce fits into this

model

Jay Pfeiffer

Brian Savon

10:45 – 11:00 AM

Break

10:45 – 11:00 AM

Break

11:00 AM – 12 NOON

USES OF

STUDENT/STAFF DATA

Examples of the many

uses of district, student

and staff data and why it is

important to submit data on

time and correctly

Martha Haynes

FTE/FEFP

Overview of FEFP and the

part FTE plays in funding

David Montford

MIGRANT PROGRAM

REPORTING

Migrant Status Term data

element used in

determining funding

formula for state migrant

students

Diana Sen

Nada Stauffer

Jo Conte

WDIS AND SECONDARY

VOCATIONAL DATA

Database changes,

common reporting errors

and problems, and

examples of uses in state

and federal reports

Brian Savon

12 NOON – 1:30 PM

LUNCH ON YOUR OWN

1:30 – 2:30 PM

CLASS COUNT

(Repeat)

Reporting class size data

with the new elements and

how Class Size Reduction

data is calculated

Martha Haynes

MENTORING PROGRAM

REPORTING

Introduction of the new

Mentoring Program

Participant data element

used in mentoring program

evaluation and overview of

the data collection and

reporting activities

Linda Thompson

Linda Fleming

ESE, ATTENDANCE,

WITHDRAWAL CODES,

DRIVERS LICENSE,

LEARNFARE

(Repeat)

Mary Jo Butler

Karen Denbroeder

Gria Davison

UPCOMING CHANGES

AT THE FEDERAL LEVEL

New federal performance

measures and Perkins

reauthorization

Jay Pfeiffer

Lynda Hartnig

2:30 – 2:45 PM

Break

2:30 – 2:45 PM

Break

2:45 – 3:45 PM

NCLB/SACR

Reporting requirements of

NCLB and changes to

SACR to implement those

requirements

Ed Croft

STATEWIDE SCHOOL

SAFETY & DISCIPLINE

DATA

Overview of SESIR, coding

changes to automated

student data elements,

federal reporting

requirements, what you

can do to improve SESIR,

and Discipline reporting

and data accuracy

Louise Rill

SCHOOL CHOICE

FTE reporting

requirements for the John

M. McKay and Opportunity

Scholarship Programs;

demonstration of

scholarship calculation and

district deduction

worksheets; summary of

program participation

requirements; and 2002-

2003 data

Jean Miller

LOCAL PERSPECTIVE

How to use local data to

evaluate effective

programs

Manny Castaneda

3:45 PM

BREAK FOR THE DAY

Thursday, June 12, 2003

TIME

SESSION 1

SESSION 2

SESSION 3

SESSION 4

8:00 –9:00 AM

Registration

8:30 – 9:30 AM

USES OF

STUDENT/STAFF

DATA

(Repeat)

Examples of the many

uses of district student

and staff data and why it

is important to submit

data on time and

correctly

Martha Haynes

PROGRAM COST

REPORTING

Update on changes to the

software for 2002-2003

and an overview of reports

and edits

James Kimbrel

WORKFORCE

ESTIMATING

CONFERENCE

How your data fits in the

Workforce Estimating

Conference

John Nedeau

9:30 – 9:45 AM

Break

9:45 – 10:45 AM

COURSE CODE