Memorandum Number 03-04

M E M O R A N D U M
Operating Expenses for New Facilities
Facilities Enhancement Challenge Grant Program
1. Authority from Legislature for Certain Facilities Issues
JDA/rfw

J. David Armstrong, Jr.

Ph: (850) 488-1721

SUNCOM: 278-1721

Fax: (850) 488-9763

FLORIDA BOARD OF

F. Philip Handy

Linda J. Eads, Ed.D

T. Willard Fair

Charles Patrick Garcia

Julia L. Johnson

William L. Proctor, Ph.D

Carolyn King Roberts

COMMISSIONER OF

Memorandum Number 03-04

January 6, 2003

M E M O R A N D U M

TO:

Community College Presidents

J. David Armstrong, Jr.

Updates of Legislative Budget Requests for 2003-2004:

1. Operating Expenses for New Facilities

2. Facility Enhancement Challenge Grant Program

3. Non-State Fixed Capital Outlay Projects and Authorization to Extend

or Change Certain Facility Projects of Community Colleges

We are in the process of updating information on legislative budget requests for several

facilities-related issues indicated above.

Operating Expenses for New Facilities

Operating Expenses for New Facilities information was previously requested in

Memorandum Number 02-27, dated July 3, 2002, for the Legislative Budget Request

which was required by the Governor’s Office of Planning and Budgeting. The project

requests that we received are shown on the attached charts. Please review the charts and

make any additions or changes

on the form provided

February 11, 2003.

Even if there are no additions or changes,

please return the form marked NO

CHANGE REQUESTED.

This information is necessary to finalize the Florida

Community College System’s 2003-2004 Legislative Budget Request.

Facilities Enhancement Challenge Grant Program

Projects for the Facility Enhancement Challenge Grant Program (FECGP) under Section

1011.32, Florida Statutes (formerly Section 240.383, Florida Statutes), were requested in

Memorandum Number 02-31, dated July 22, 2002. A chart of those proposed projects

that we have received for this program is attached. Please review this chart to ensure that

the information for your college is correct. If your college is requesting a new project not

submitted during last summer, you must fill in information requested on the attached CIP-

8 Facility Enhancement Challenge Grant Program Project Explanation form. Be

reminded that projects requested from this program must be survey recommended and

included in the college's Capital Improvement Program (CIP). Your college Facilities

Director/Planner knows how to fill out this form.

Affirmative Action/Equal Opportunity Employer

Department of Education

1314 Turlington Building

325 W. Gaines Street

Tallahassee, Florida 32399-0400

www.dcc.firn.edu

Memorandum Number 03-04

January 6, 2003

The matching funds (cash) for a project under FECGP must be certified on deposit in the Direct Support

Organizations (DSO's) special account by

February 1, 2003

. Only those funds that the college has on

deposit or receipted as of that date will be requested to be matched in the 2003-2004 Legislative Budget

Request. Attached is a form to be used by the college to certify amounts on deposit as of that date.

Please complete this form after the February 1, 2003, deadline. The form to certify the funds were on

deposit by the specified date should be forwarded to Ron Fahs before

ebruary 11, 2003

Authority from Legislature for Certain Facilities Issues

Section 1013.40 Florida Statutes (formerly Section 240.327, Florida Statutes), requires authority from the

Legislature prior to acquiring additional property with public funds or acquiring or constructing facilities

which would require General Revenue funds for operations and maintenance on buildings not built or

purchased by state funds.

Requests for such authority must include the following information:

1. Title, description (including project's purpose, size (gross square feet) and types of spaces),

2. Location, educational use to benefit the college, amount, source of funding, and

3. Estimated annual operational and maintenance costs.

Additionally, authority is required from the Legislature to extend an appropriated project beyond its

reversion date according to Section 216.301(3), Florida Statutes, or change previously funded projects in

any way. This authority is usually obtained through the Appropriations Act. The same basic information

as required above, as well as an explanation and substantial reason why it is necessary to extend a project

or make a change in the title, must be included in a request. This authority may be used to transfer

unexpended balances from one project to another project.

All requests for such authority should also be forwarded to Ron Fahs by F

ebruary 11, 2003

make one request for these items to the Legislature for the Florida Community College System.

If you have any questions on Operating Expenses for New Facilities or any of the other matters, please

contact Ron Fahs at SUNCOM 278-7926 or (850) 488-7926, extension 115 or by e-mail at

Ron.Fahs@fldoe.org.

c: Community College Business Officers

Community College Facilities Planners

Community College Foundation Directors