J. David Armstrong, Jr.
Chancellor
Ph: (850) 488-1721
SUNCOM: 278-1721
Fax: (850) 488-9763
FLORIDA BOARD OF
EDUCATION
CHAIR
Phil Handy
Winter Park
Linda Eads
Miami
T. Willard Fair
Miami
Charles Garcia
Boca Raton
Julia Johnson
Orlando
William “Bill” Proctor
St. Augustine
Carolyn Roberts
Ocala
SECRETARY,
FLORIDA BOARD
OF EDUCATION
Jim Horne
COMMISSIONER OF
EDUCATION
Charlie Crist
Memorandum Number 02-53
October 21, 2002
M E M O R A N D U M
TO:
Community College Presidents
FROM:
J. David Armstrong, Jr.
SUBJECT:
2002-2003 FTE-1 Estimates
DUE: 5:00 p.m. EST, November 4, 2002
An Enrollment Estimating Conference will be held in early November, 2002, to
review the most recent 2002-2003 FTE Estimates for the community colleges.
The Division of Community Colleges has generated the 2002-2003 FTE-1
Estimates from the Student Data Base Summer End-of-Term and Fall Beginning-
of-Term data. The Division is asking each institution to review the FTE-1
Estimates and to make adjustments as needed.
The 2002-2003 FTE-1 Enrollment Estimates Submission Form (attachment A.1)
must
be filled out and returned by
all
colleges. Attach to the Submission Form
any narratives to justify adjustments to the FTE estimates. The instructions for
making adjustments to the FTE estimates (attachment A.2) and the instructions for
downloading/uploading data (attachment A.3) are attached.
The data submission and the 2002-2003 FTE-1 Enrollment Estimates Submission
Form
must
be received by the Division by
5:00 p.m. EST, November 4, 2002
.
The Submission Form is required.
Affirmative Action/Equal Opportunity Employer
www.dcc.firn.edu
Department of Education
•
1314 Turlington Building
•
325 W. Gaines Street
•
Tallahassee, Florida 32399-0400
Memorandum Number 02-53
Page Two
October 18, 2002
Please FAX or mail the 2002-2003 FTE-1 ESTIMATES SUBMISSION FORM and narratives
to:
Attn: Robert G. McMullen FAX: Suncom 278-9763
Department of Education
or (850) 488-9763
1314 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
If you have any questions, please call Robert McMullen (ext. 153) at SUNCOM 278-8597 or
(850) 488-8597.
JDA/rm
c: Community College Reports Coordinators
Community College Chief Information Officers
Community College Business Affairs Officers
2002-2003 FTE-1 Enrollment Estimates Submission Form
Please put an "X" on the appropriate line.
____ Adjustments to the FTE Enrollment Estimates have been submitted to NWRDC.
Narratives to justify the adjustments are attached to the submission form.
____ The FTE Enrollment Estimates have been reviewed and the Division's estimates
are very reasonable. No adjustments are needed.
____ Due to circumstances beyond our control, our college was unable to determine if
the Division's estimates are reasonable. Please state the reason (i.e. not enough
time, more current data is unavailable, etc.):
____ Other:
NOTE: This form must be signed by the College President.
Print Name:
Sign Name:
Date:
Title:
College:
Contact:
Telephone:
SUNCOM:
Please return form no later than 5:00 p.m. est, November 4, 2002 to:
Attn: Robert G. McMullen FAX: Suncom 278-9763
Department of Education
or (850) 488-9763
1314 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
A.1
2002-2003 FTE-1 Enrollment Estimates
Instructions
A. Division calculated estimate.
The FTE-1 Enrollment Estimate as calculated by the Division.
DO NOT CHANGE.
B. Incremental Adjustments
Incremental adjustments to the Enrollment Estimates for the college may be recommended in
the six categories described below. Incremental upward adjustments may apply to Categories
1, 3, 5 and 6. Incremental downward adjustments may apply to Categories 2, 4, and 6. Show
FTE to the nearest whole number.
NOTE: A narrative justification of each incremental adjustment must accompany the college
response to the enrollment plan. The narrative explanation should follow the same order as
items listed below:
1. New/Improved Program - Indicate as applicable, the incremental number of FTE
enrollments as the result of new or improved programs starting with the Summer term.
For improved program adjustments, only those additional students who are not already
enrolled in another program at the college may be included.
2. Program Reduction/Deletion - Indicate as applicable, program reduction/deletion
adjustments as a negative (downward) adjustment. Show on the form in the space
provided as (xx), for example, (12).
3. Opening of New Campus or Center - Indicate as applicable, incremental FTE enrollments
which can be attributed to the opening of a new campus or center. Only those new
campuses or centers authorized by the State Board of Community Colleges and which
will open in the years covered by this FTE Enrollment Plan may be used.
4. Policy Decisions - Indicate as applicable, incremental reductions (negative) in FTE
enrollments because of policy decisions. This may include, for example, decisions to
reduce the number of course offerings, reduction of the number of course sections and
related policy decisions.
5. New/Expanded Industry - Indicate as applicable, those incremental FTE enrollments
because of new or expanded business or industry requirements in the college service area.
Include only those FTE enrollments requiring expansion of existing programs where a
contract has been let or other arrangements have been made with the business or industry
to provide instruction/training for employees or potential employees. Do not include
FTE enrollment adjustments indicated in 1 above.
6. Other Factors - Indicate as applicable, incremental adjustments to FTE enrollments
because of other factors not covered in categories C.,D.1-D.6. This category may be used
to make adjustments between major program areas to achieve the proper program
balance.
A.2
2002-2003 FTE-1 Enrollment Estimates
DOWNLOAD/UPLOAD Instructions
DOWNLOAD
The process to download the Division generated FTE-1 Enrollment Estimates is similar to the
process used to download Student Data Base reports. The dataset with the estimates data
includes titles and column headings for clarity. The estimates datasets will be available until
November 30, 2002.
Dataset Name Information
CCxx.FTE.FTEFORM.TF12003 2002-2003 FTE Enrollment Estimates as calculated
by the Division.
CCxx.FTE.FTENUMS.TF12003 Same as FTEFORM except no titles and column
headings.
CCxx.FTE.FTE302R.TF12003 Working report
showing 4 years of FTE by term
and registration period with the ratios of Summer
End-of-Term and Fall Beginning-of-Term
submissions to the annual End-of-Term total.
where xx = college number.
UPLOAD/DATA
SUBMISSION
The process to submit the 2002-2003 FTE Enrollment Estimates is the same as the process for
the FTE Enrollment Plan. Please use the following parameters when submitting the FTE
Enrollment Estimates.
CCNUM = xx where xx = college number
PROJ = FTE
FNAM = FTEESTS
YEAR = 2003
TERM = F1
LRECL = 133
BLKSIZE = 1330
These parameters will create a dataset named CCxx.FTE.FTEESTS.TF12003. Once the data is
submitted, no trigger file is created (i.e. do not run XMITFINI). However, you must submit the
FTE-1 Enrollment Estimates Submission Form to let the Division know the data has been
submitted.
A.3
