FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
Dr. Eric J. Smith
Commissioner of Education
T. WILLARD FAIR,
Chairman
Members
PETER BOULWARE
DR. AKSHAY DESAI
JOHN R. PADGET
KATHLEEN SHANAHAN
Contact Information
LINDA K. TAYLOR
Dr. Jan Morphew
Jan.Morphew@fldoe.org
(850) 245-0657
MEMORANDUM
DPS: 2009-139
TO:
District School Superintendents
FROM:
Dr. Frances Haithcock
DATE:
July 24, 2009
SUBJECT:
2009-2010 No Child Left Behind (NCLB) Monitoring
Education Department General Administrative Regulations (EDGAR) at 34 CFR 80.40(a) requires the
Florida Department of Education (FLDOE) to monitor sub-grant activities, “to assure compliance with
applicable Federal requirements and that performance goals are being achieved.” Section 1008.32,
Florida Statutes, addresses the responsibility of the State Board of Education for oversight and
enforcement relative to compliance.
Local Educational Agencies (LEAs) that received entitlement funds in 2008-2009 from the following
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NCLB programs will be monitored in one of three ways: desktop, onsite, or self.
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1.
Title I, Part A: Improving the Academic Achievement of the Disadvantaged
2.
Title I, Part A: School Choice with Transportation & Supplemental Educational Services
3.
Title I, Part C: Education of Migratory Children
4.
Title I, Part D, Subpart 1: State Programs for Neglected and Delinquent
5.
Title I, Part D, Subpart 2: Local Programs for Neglected and Delinquent
6.
Title II, Part A: Teacher and Principal Training and Recruiting
7.
Title II, Part D: Enhancing Education through Technology
8.
Title III, Part A: English Language Acquisition
9.
Title IV, Part A: Safe and Drug-Free Schools
10. Title VI, Part B: Rural and Low Income School Program
11. Title X, Part C: Education for Homeless Children and Youth
(for all funded and non-funded
LEAs)
DR. FRANCES HAITHCOCK
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CHANCELLOR OF PUBLIC SCHOOLS
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325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
2009-2010 NCLB Monitoring
July 24, 2009
Page 2
All LEAs should access the NCLB online monitoring system, located at: http://www.fldoe.org/NCLB/
nclb_monitoring.asp, to complete their work papers. The online system is scheduled for release in
early August; the release will be communicated through email to Superintendents and LEA liaisons.
The system will automatically generate a Self-Evaluation Certification after completion of the online
monitoring work papers for all required programs. Please print and sign the certification form and
send it electronically to nclb@fldoe.org; or mail a hard copy of the Self-Evaluation Certification to:
Office of Federal Programs
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Florida Department of Education
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325 West Gaines Street, Room 314
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Tallahassee, Florida 32399-0400
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Attn: Dr. Jan Morphew
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Self-monitoring LEAs do not need to provide answers to the
Review Questions
, but are required to
upload
Documents to Support Compliance
for certain indicators in the monitoring system. If Self-
monitoring LEAs find that further action is needed for any compliance items, System Improvement
Plans (SIPs) must be developed in the online system.
Desktop or onsite LEAs should answer all
Review Questions
and upload
Documents to Support
Compliance
for each criterion item. In areas where further action is required, LEAs should complete
SIPs following receipt of the preliminary monitoring report.
The scheduling of desktop and onsite reviews will be orchestrated by the Office of Federal Programs
(OFP). Please appoint a liaison that will assist the OFP with scheduling interviews (entry, exit, and
program) and relaying information to all LEA staff involved with monitoring, including technical
assistance meetings, conference calls, and webinars. This person will also be provided with the
password to the online monitoring system and should disseminate it to appropriate LEA staff.
Superintendents from desktop and onsite LEAs should send the liaison’s contact information (name,
title, phone number, and email address) to nclb@fldoe.org by July 31, 2009.
Work papers, Self-Evaluation Certifications, and documentation (where required) must be
received by the FLDOE by September 15, 2009.
Please bookmark the NCLB website
(http://www.fldoe.org/NCLB/ nclb_monitoring.asp) to access the online monitoring work papers, the
technical assistance paper, and resources to assist LEAs throughout the process.
Note: The FLDOE reserves the right to monitor any LEA as frequently as necessary to ensure
compliance with federal and state law. To meet the requirements of the U.S. Department of
Education, Title III, Part A will select additional LEAs for onsite monitoring during the 2009-2010
monitoring season. Should any LEAs be selected to receive follow-up desktop and/or onsite
monitoring from the previous year, they will be notified in December 2009 or January 2010. These
LEAs will be reviewed by FLDOE program staff during the months of January 2010 through March
2010.
2009-2010 NCLB Monitoring
July 24, 2009
Page 3
Schedule for Desktop and Onsite Monitoring
District Name
Desktop
Monitoring
Onsite
Monitoring
Interview Week
Online Work Papers and
Documentation Due Date
Bay (03)
October 19-23
September 15, 2009
Brevard (05)
November 30-
December 4
September 15, 2009
Gadsden (20)
December 7-11
September 15, 2009
Gulf (23)
October 19-23
September 15, 2009
Hamilton (24)
November 2-6
September 15, 2009
Hardee (25)
December 7-11
September 15, 2009
Highlands (28)
December 7-11
September 15, 2009
Jackson (32)
October 26-30
September 15, 2009
Jefferson (33)
October 26-30
September 15, 2009
Leon (37)
October 26-30
September 15, 2009
Manatee (41)
November 30-
December 4
September 15, 2009
Polk (53)
October 19-23
September 15, 2009
Putnam (54)
November 2-6
September 15, 2009
Taylor (62)
November 2-6
September 15, 2009
Should you have any questions about this year’s monitoring cycle, please contact Dr. Jan Morphew,
Director of Federal Programs, via email at Jan.Morphew@fldoe.org or by telephone at (850) 245-
0657.
FH/jm/fwe
cc:
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Martha Asbury
Lisa Bacen
Joe Davis
Kathy Hebda
Lori Rodriguez
Mary Jane Tappen
Nikolai Vitti
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