DR. FRANCES HAITHCOCK
CHANCELLOR, K-12 PUBLIC SCHOOLS
325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
FLORIDA DEPARTMENT OF EDUCATION
Dr. Eric J. Smith
Commissioner of
Education
DPS:
2009-122
Date
: July 2, 2009
Technical Assistance Paper
Updates to the Florida Department of
Education
School Environmental Safety Incident
Reporting (SESIR) System for 2008-09.
Summary
:
The purpose of this technical assistance paper is to provide districts with information on changes and updates
to the Florida Department of Education
School Environmental Safety Incident Reporting (SESIR) System
for
2008-09.
Contacts
:
Brooks Rumenik
Brooks.Rumenik@fldoe.org
(850) 245-0749
Status
:
X
Revises and replaces existing Technical Assistance: Updates to the Florida Department of Education
School Environmental Safety Incident Reporting (SESIR) System
.
Issued by the
Florida Department
of Education
Division of K-12 Public Schools
http://www.fldoe.org/safeschools/
TABLE OF CONTENTS
INTRODUCTION
............................................................................................................ 1
SUMMARY OF CHANGES
............................................................................................ 1
CHANGES TO THE
2008 - 2009
SCHOOL ENVIRONMENTAL SAFETY INCIDENT
REPORTING (SESIR) SYSTEM DEFINITIONS AND GUIDELINES AND
APPENDIX P,
DOE INFORMATION DATA BASE REQUIREMENTS, VOLUME I: AUTOMATED
STUDENT INFORMATION SYSTEM
A-1 What modifications were made to the “Drug Use/Possession” incident code? .. 2
A-2 Within the data element “Weapon Descriptions,” what changes were made? ... 2
A-3 What changes were made to reporting “Bullying/Harassment” incidents?......... 3
A-4 Within the data element “Incidents, Reported to Law Enforcement,” what
changes were made?......................................................................................... 3
A-5 What is the new definition of “Incident, Gang-Related” and why was it changed?
........................................................................................................................... 3
A-6 Within the data element “Incident, Hate Crime-Related,” what changes were
made? ................................................................................................................ 3
A-7 Why was the data element “Student, Involved in Gang” deleted? ..................... 4
A-8 What are the new data element reporting requirements for 2008-09?............... 4
A-9 How will FDOE collect the new SESIR data requested by US DOE? ................ 4
A-10 What SESIR incidents have been identified as “Violent Incidents”? .................. 4
A-11 What SESIR incidents have been identified as “Violent Incidents if They
Result in Bodily Injury”?...................................................................................... 4
A-12 What is the definition of the new “Incident, Injury-Related” data element and
where can it be viewed?..................................................................................... 4
A-13 Within the data element “Incident, Type,” what changes were made?............... 5
A-14 What changes were made to the School Environmental Safety Incident
Reporting (SESIR) Format? ............................................................................... 5
2008-09 DISCIPLINARY/REFERRAL ACTION CODE CHANGES
B-1 What two changes were made to the Student Disciplinary/Referral Action
Code Format? .................................................................................................... 5
B-2 What change was made to the definition of the Disciplinary/Referral Action
Code (U) – Change in Placement? .................................................................... 5
B-3 What notes were added to the Disciplinary/Referral Action Codes page?......... 5
B-4 What note was added to Appendix P regarding the use of Code (U)?............... 6
B-5 Where can the Disciplinary/Referral Action Codes and their definitions
be found? ........................................................................................................... 6
SESIR REPORTS
C-1 What SESIR reports are available to districts? ................................................. .6
C-2 What is the
Statewide Report on School Safety and Discipline
and where
can it be viewed?................................................................................................ 6
C-3 What is the
Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report
and where
can it be viewed?................................................................................................ 6
SCHOOL ENVIRONMENTAL SAFETY INCIDENT REPORT AND DISCIPLINARY
QUALITY DATA REVIEWS
D-1 Why is it important for districts and schools to review the quality of data reported
to FDOE?.............................................................................. ..............................6
D-2 How can the
District-Specific SESIR Data Quality Review Repo
rt be used to
review data quality?.............................................................................................7
D-3 Which sources are used to develop these district-specific reports?................... 7
D-4 Have the
2006-07 District-Specific SESIR Data Quality Reports
been
disseminated? .................................................................................................... 7
SESIR WEB-BASED TRAINING
E-1 What is the purpose of the Online SESIR Web-based Training?....................... 7
E-2 Who should participate in the Online SESIR Web-based Training? ................. 7
E-3 Who is the FDOE contact person for Online SESIR Web-based Training
information? ....................................................................................................... 8
2008-2009 SESIR POSTERS
F-1 When will the 2008-2009 SESIR Posters be disseminated to districts? ............ 8
F-2 Will the 2008-2009 SESIR Poster be posted online?......................................... 8
UPDATING SESIR DISTRICT CONTACT INFORMATION
G-1 Why is it essential for districts to update their SESIR contact information as it
changes? ............................................................................................................8
G-2 How can districts update their SESIR contact information? ............................... 8
G-3 What login and password are used to update the contact list? .......................... 8
SURVEY PERIODS
H-1 Where can Survey Dates and Timelines for 2007-2008 and 2008-2009
be found? ........................................................................................................... 8
H-2 What survey will no longer collect SESIR or Discipline Data? ........................... 8
APPENDICES
APPENDIX A SESIR WEB LINKS
.............................................................................. 9
APPENDIX B SURVEY DATES
............................................................................... 11
INTRODUCTION
The Florida Department of Education (FDOE) collects school discipline and school
safety data through the FDOE Automated Information Data Base. The reporting formats
are the:
Student Discipline/Referral Action, and
School Environmental Safety Incident Report (SESIR).
These data are compiled into two reports—the
Statewide Report on School Safety and
Discipline
and the
Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report.
In an on-going effort to improve the quality of data collection and reporting, the Office of
Safe Schools has updated the Disciplinary Referral Actions elements and the SESIR
definitions and related elements based on frequently asked questions, common
reporting errors, and legislative mandates for the convenience of all school districts. An
accurate picture of crime, violence, and disruption in district schools provides the basis
for identifying areas of student behavior in greatest need of improvement, provides data
necessary for public and private funding opportunities for appropriate interventions, and
is necessary to measure prevention and intervention program effectiveness. It is
through the continued efforts of the school districts that the accuracy of school safety
and discipline data collection and reporting has improved.
Changes for the 2008-2009 system elements and SESIR guidelines (which are
presented at the FDOE Information Data Base Workshop each June), are posted on the
FDOE Education Information and Accountability Services (EIAS) Web site in June of
each year. The Web link to this site is in Appendix A.
Governor Charlie Crist signed House Bill 669 into law on June 10, 2008, creating
Chapter 1006.147, Florida Statutes, prohibiting bullying and harassment of any student
or employee of a public K-12 educational institution. For more information on this law,
please refer to the Web link in Appendix A.
Louise Rill, SESIR Data Quality Coordinator with the Florida Safe and Drug-Free
Schools Quality Data Management Grant previously contracted to Florida State
University, has recently retired. Any future questions or comments regarding SESIR
should be directed to Brooks Rumenik in the Office of Safe Schools, Bureau of Family
and Community Outreach.
SUMMARY OF CHANGES
For the school year 2008-2009, some system updates and changes resulted in revisions
to the following:
The School Environmental Safety Incident Reporting (SESIR) System Definitions
and Guidelines
document
Appendix P, Definitions for Incident Reporting in the FDOE Information Data
Base Requirements, Volume I: Automated Student Information System
The
Automated Student Data Elements
document, and
The Office of Safe Schools, School-wide Discipline and Climate Web site.
Specific changes to the SESIR system for the 2008-2009 school year are:
Modifying the definition and example for the incident “Drug Possession/Use”
1
Updating weapon descriptions under the incident “Weapons, Possession”
Revising the “Bullying/Harassment” reporting guidelines
Revising the “Incident, Reported to Law Enforcement”
Updating the “Incident, Gang-Related” definition
Updating the “Incident, Hate Crime-Related” definition
Deleting the data element “Student, Involved in Gang”
Adding the new reporting requirement “Violent Incidents without Physical Injury”
Adding the new reporting requirement “Violent Incidents with Physical Injury”
Identifying “Violent Incidents” in the “Incident, Type” data element and in
Appendix P
Identifying ”Violent Incidents if They Result in Bodily Injury” in the “Incident, Type”
data element and in Appendix P
Updating the data element “Incident, Type” to include new United States
Department of Education (USDOE) reporting requirements
Adding the new related element “Incident, Injury-Related”
Adding codes to the “Incident, Injury-Related” to distinguish whether or not the
incident involved serious bodily injury
Updating the SESIR Format to include a new field for “Incident, Injury-Related”
Deleting Survey 4 as a reporting period for SESIR and discipline data
Adding the “School Number, Where Incident Occurred” data element to the
Student Discipline/Referral Action Format
Updating the Student Discipline/Referral Action Format regarding referral action
records
Updating the definition of the Disciplinary/Referral Action Code (U) - Change in
Placement
Updating the Disciplinary/Referral Action Code (H) - Suspension Extended,
Pending Hearing data element
CHANGES TO THE 2008-2009
SCHOOL ENVIRONMENTAL SAFETY INCIDENT
REPORTING (SESIR) SYSTEM DEFINITIONS AND GUIDELINES
AND
APPENDIX P,
FDOE INFORMATION DATA BASE REQUIREMENTS, VOLUME I: AUTOMATED
STUDENT INFORMATION SYSTEM
A-1 What modifications were made to the “Drug Use/Possession” incident
code?
The definition was modified to read, “The use or possession of any drug, narcotic,
controlled substance,
or any substance when used for hallucinogenic purposes.”
The
drug use/possession example was changed to, “Student or other possessing or being
under the influence of illegal drugs at school, at school-sponsored events, or on school
transportation. Student possessing
or observed swallowing
prescription drugs that are
not prescribed for him/her.
Student found inhaling or ingesting intoxicants, glue,
solvents, or aerosols for hallucinogenic purposes.”
A-2 Within the data element “Weapon Descriptions,” what changes were made?
Examples of weapon descriptions were added to “Firearm, Other” and “Weapon, Other”
as follows: (F) - Firearm, Other
(incendiary devices, explosives, bombs, grenades, etc
.),
and (O) – Weapon, Other
(objects can become weapons when used for bodily harm, i.e.,
scissors, letter openers, air-powered “guns,” etc.).
Additionally, reference to code (Z) –
Not Applicable was added.
A-3 What changes were made to reporting “Bullying/Harassment” incidents?
In Appendix P, Bullying/Harassment (BHA) was corrected to reflect ** two
2
asterisks (meaning that incidents of bullying/harassment must be reported to SESIR but
may not need to be reported to law enforcement). Appendix P for 06-07 erroneously
reflected one * asterisk (meaning that incidents of bullying/harassment must be reported
to SESIR and are expected to be reported to law enforcement).
A-4 Within the data element “Incidents, Reported to Law Enforcement,” what
changes were made?
The data element “Incidents, Reported to Law Enforcement” was changed to read: “
An
incident should be coded as
reported to Law Enforcement if an official action was taken
by a School Resource Officer (SRO) or local Law Enforcement Officer, such as a case
number was assigned, a report was filed, an affidavit was filed, an investigation was
conducted
and found to be an incident reportable to SESIR,
or an arrest was made. The
presence of, notification of, or consultation with a Law Enforcement Officer or SRO is not
sufficient for an incident to be coded as “
Reported to Law Enforcement
.”
A-5 What is the new definition of “Incident, Gang-Related” and why was it
changed?
The definition of “Incident, Gang-Related” was expanded to enable districts to better
understand, interpret, and report “gang-related” incidents. The new definition states an
“
Incident is gang-related if gang affiliation/association caused the incident or was a
contributing factor to action that happened during the incident. For example, an incident
of vandalism or robbery might be part of an initiation into a gang or a fight might be
caused by group rivalry. Report an incident as gang-related only if you are sure that
gang affiliation/association contributed to that incident. Factors to be considered
when determining whether the incident is gang-related include, but are not limited to the
following: A gang is a somewhat organized group of some duration, sometimes
characterized by turf concerns, symbols, special dress or colors. The group is
recognized as a gang by its members and others. One or more of those involved in the
incident admits to gang affiliation/association or admits that gang affiliation/association
was a contributing factor to the incident. One or more involved were wearing clothing,
tattoos or a style of dress “known” to be associated with gangs. Students/witnesses to
the incident alleged that the incident or one or more of those involved in the incident was
gang-related or affiliated/associated with a gang. The determination of whether or not
the incident was gang-related should be based on a reasonable interpretation of the
totality of the circumstances.”
A-6 Within the data element “Incident, Hate Crime-Related,” what changes
were made?
The definition was updated to read, “An act, or attempted act, to cause physical
injury, emotional suffering or property damage through intimidation, harassment,
racial/ethnic slurs and bigoted epithets, vandalism, force or the threat of force,
motivated all or in part by hostility to the victim’s real or perceived race, religion,
color, sexual orientation, ethnicity, ancestry, national origin, political beliefs, marital
status, age, social and family background, linguistic preference or
mental/physical
disability. Creates an intimidating, hostile, or offensive educational environment.
The motivation (intent) behind the act is the key element in determining whether an
incident is hate-related.”
The definition was changed to incorporate key elements
from various state definitions of hate crimes.
A-7 Why was the data element “Student, Involved in Gang” deleted?
The data element “Student, Involved in Gang” was deleted to prevent students involved
in gang activity from being identified.
3
A-8 What are the new data element reporting requirements for 2008-09?
Based on new reporting requirements, the Florida Department of Education (FDOE)
is required to collect and report data on “Violent Incidents without Physical Injury”
and “Violent Incidents with Physical Injury” to the USDOE.
A-9 How will FDOE collect the new SESIR data requested by USDOE?
In order to collect this data, FDOE has:
1)
Identified SESIR incidents considered to be “Violent Incidents”,
2)
Identified SESIR incidents considered to be “Violent Incidents If They Result
in Bodily Injury,”
3)
Added a new related element “Incident, Injury-Related” to SESIR that must be
reported with all SESIR incidents that meet the definition of “Violent Incidents”
or “Violent Incidents if They Result in Bodily Injury,” and
4)
Included codes within the new “Incident, Injury-Related” that indicate whether
the incident involved bodily injury and to what degree.
A-10 What SESIR incidents have been identified as “Violent Incidents”?
FDOE has identified the following SESIR incidents as “Violent Incidents”: Kidnapping,
Homicide, Battery, and Sexual Battery.
A-11 What SESIR incidents have been identified as “Violent Incidents if They
Result in Bodily Injury”?
FDOE has identified the following SESIR incidents as “Violent Incidents if They Result in
Bodily Injury”: Arson, Bullying/Harassment, Breaking and Entering, Disruption on
Campus-Major, Fighting, Other Major Offenses, Robbery, and Sexual Harassment.
A-12 What is the definition of the new “Incident, Injury-Related” data element
and where can it be viewed?
The definition of an “Incident, Injury-Related” is
“A code indicating whether
or not the incident involved serious bodily injury.”
The data element is further broken
down into three separate codes as follows
:
Code A – More Serious
“Bodily injury which involves a substantial risk of death;
extreme physical pain; protracted and obvious disfigurement; or protracted loss or
impairment of the function of a bodily member, organ, or mental faculty.” 18 U.S.C.
1365(h) (3).
Code B – Less Serious
“Bodily injury which requires immediate first aid or subsequent
medical attention that does not meet the definition in code A above.”
Code Z – None
“The incident did not involve serious bodily injury.”
NOTES
: - The person(s) injured could be a student, a non-student, or both.
- Incident type Homicide (HOM) must always be coded as an A - (More Serious) in the
“Incident, Injury-Related” element.
This definition is provided in the
SESIR Definitions
and Guidelines
document and within the data elements under “Incident, Injury-Related.”
A-13 Within the data element “Incident, Type,” what changes were made?
In order to differentiate those SESIR incidents that must be reported to USDOE,
asterisks were added to the three-character incident codes listed in the “Incident, Type”
data element. *One asterisk identifies Battery, Homicide, Kidnapping, and Sexual
Battery as “Violent Incidents.”
**
Two asterisks identify Arson, Bullying/Harassment,
4
Breaking and Entering, Disruption on Campus-Major, Fighting, Other Major Offenses,
Robbery, and Sexual Harassment as “Violent Incidents if They Result in Bodily Injury.”
A-14 What changes were made to the School Environmental Safety Incident
Reporting (SESIR) Format?
The SESIR Format was updated to include a new field for “Incidents, Injury-
Related.”
2008-2009 DISCIPLINARY/REFERRAL ACTION CODE CHANGES
B-1 What two changes were made to the Student Discipline/Referral Action
Format?
The two changes made to the Format are: 1) additions to Paragraph 1 so records for
(N)-Non Students or (U)-Unknown Persons are not reported. It reads,
“A Student
Discipline/Referral Action record should not be submitted for SESIR incidents with an
Incident, Involvement Type of (N) or (U
),” and 2) the data element
School Number,
Where Incident Occurred
was added to the format as follows: “If the disciplinary/referral
action is related to a SESIR incident, then the Incident Identifier and the
School Number,
Where Incident Occurred
should be the same on both records.”
B-2 What change was made to the definition of the Disciplinary/Referral Action
Code (U) – Change in Placement?
The definition was changed to read: “(U) - Change in Placement (not to exceed 45 days)
due to a unilateral decision by school personnel following a drug, weapon,
or serious
bodily injury offense.
(This code is for students with disabilities
only.)”
B-3 What notes were added to the Disciplinary/Referral Action Codes page?
CODE U
:
Use Code “U” only for those students with disabilities involved in drug,
weapon, or serious bodily injury offenses who were unilaterally removed to an interim
alternative education setting by school personnel other than the IEP team, in lieu of
suspension/expulsion.
CODE H
: For survey 5, districts should update records coded as H to E, F, or P. The
update is based on School Board action.
(This note is a reminder to districts that Code
(H) - Suspension Extended, Pending Hearing must be updated to (E) - Expelled, Without
Continuing Educational Services, (F) - Expelled, With Continuing Educational Services,
or (P) - Placement in an Alternative Educational Setting code for survey 5, based on the
final school board decision.)
B-4 What note was added to Appendix P regarding the use of Code (U)?
An explanation of when to use Code (U), which includes students with disabilities
involved in
serious bodily injury
.
B-5 Where can the Disciplinary/Referral Action Codes and their definitions be
found?
The disciplinary/referral action codes and their definitions can be found in the
FDOE
Information Database Requirements, Volume I: Automated Student Information System,
Automated Student Data Elements
. The Web link to this site is in Appendix A.
5
SESIR REPORTS
C-1 What SESIR reports are available to districts?
The following SESIR reports are available to districts: 1) The
Statewide Report on
School Safety and Discipline
and 2) the
School Environmental Safety Incident Reporting
(SESIR) System and Resultant Disciplinary Actions Report
. These reports summarize
the data collected through the SESIR system and the school disciplinary/referral action
files.
C-2 What is the
Statewide
Report on School Safety and Discipline
and where
can it be viewed?
This report is a summary of the most recently reported SESIR and discipline data from
all districts to the FDOE for the past three years, and includes the most recent
frequencies and rates of all SESIR incidents of crime, violence, and discipline. Please
refer to the report’s introduction for more information. Both may be viewed at the Web
link in Appendix A.
C-3 What is the
Florida School Environmental Safety Incident Reporting
(SESIR) System Incidents and Resultant Disciplinary Actions Report
and
where can it be viewed?
This report is a summary of data collected through the SESIR system and the school
disciplinary/referral action files. It provides school and district administrators with
information on the relative prevalence of crime and violence in their schools, allows
schools to find over and under reporting errors, and to determine “match rates” between
reported SESIR incidents and corresponding disciplinary actions reported. It is a tool for
districts to check and improve the quality of data reported to FDOE. Please refer to the
report’s introduction for more information. Both may be viewed at the Web link in
Appendix A.
SCHOOL ENVIRONMENTAL SAFETY INCIDENT REPORT AND DISCIPLINARY
QUALITY DATA REVIEWS
D-1 Why is it important for districts and schools to review the quality of data
reported to the FDOE?
Districts are encouraged to examine the quality of data submitted to the FDOE for
accuracy on an on-going basis. Having a quality data review process in place at the
school and district levels is a way of improving the quality of reporting processes for
SESIR incidents and their matching resultant disciplinary actions. Furthermore, it is a
means of identifying over-reporting, under-reporting, and incorrect reporting of SESIR or
disciplinary data to the FDOE.
D-2 How can the
District-Specific SESIR Data Quality Review Report
be used to
review data quality?
The District-Specific SESIR Data Quality Review Report
provides summative information
for each school district regarding issues of data reporting accuracy and uncharacteristic
data reporting. It is an adjunct tool provided to district level administrators to improve the
quality of reporting processes for SESIR incidents, as well as their matching resultant
disciplinary actions. This report focuses on ways to examine district level data in order
to uncover potential reasons for:
1.
Sharp fluctuations in SESIR incidents from year to year, and
6
2.
Discrepancies that sometimes occur between SESIR incidents reported and their
appropriate matching resultant disciplinary actions.
D-3
What sources are used to develop these district-specific reports?
These reports include:
Trend data for the last four years on total number of SESIR incidents
A comparison of district SESIR incident rates to the state mean rate
Trend data for the last four years on the percentage of matched SESIR incidents
to appropriate disciplinary actions
Data on specific schools with clear over-reporting of SESIR incidents that likely
could be coded as local-level incidents
D-4 Have the
2006-07
District-Specific SESIR Data Quality Review Reports
been
disseminated?
Yes, these reports were sent to SDFS Coordinators, and upon request, were provided to
district superintendents by the Florida Safe and Drug-Free Schools Quality Data
Management Project in August 2008. If you would like a copy, please contact your
district SDFS Coordinator.
SESIR WEB-BASED TRAINING
E-1 What is the purpose of the Online SESIR Web-based Training?
The SESIR web-based training provides district personnel with online, interactive SESIR
incidents to review. Participants then complete an
Event and Discipline Report
based on
the SESIR incident presented. Immediate feedback to their answers is provided after
each scenario. This training is expected to be updated to include 2008-09 changes.
However, districts are highly encouraged to go through the current modules to familiarize
themselves with the basics of SESIR (keeping in mind that the 2008-09 updates are not
yet included.)
E-2 Who should participate in the Online SESIR Web-based Training?
District personnel responsible for SESIR training, including Safe and Drug-Free Schools
Coordinators, district SESIR trainers, and/or SESIR coordinators should participate in
the SESIR Online Training. Superintendents are also highly encouraged to complete the
training.
E-3 Who is the FDOE contact person for Online SESIR Web-based Training
information?
Brooks Rumenik is the contact person and can be reached by phone at (850) 245-0416
or at
brooks.rumenik@fldoe.org.
2008-2009 SESIR POSTERS
F-1 When will the 2008-2009 SESIR Posters be disseminated to districts?
The 2008-2009 SESIR posters are currently in development and will be disseminated to
district contacts as soon as they are available.
F-2 Will the 2008-2009 SESIR Poster be posted online?
7
Yes, an online version of the poster will be provided on the Schoolwide Discipline and
Climate website. See Appendix A for the Web link.
UPDATING SESIR DISTRICT CONTACT INFORMATION
G-1 Why is it essential for districts to update their SESIR contact information as
it changes?
The Office of Safe Schools uses this information to communicate essential SESIR
information and to distribute SESIR posters to each district contact. There are often
delays in providing this information to contacts, if the information on record is inaccurate.
Whenever there is a change in district personnel responsible for SESIR training,
including Safe and Drug-Free Schools Coordinators, district SESIR trainers, and/or
SESIR coordinators’ responsible for school safety and discipline data reporting, please
update the contact information.
G-2 How can districts update their SESIR contact information?
See Appendix A for the Web link.
G-3 What login and password are used to update the contact list?
The login and password are both
SESIR.
SURVEY PERIODS
H-1 Where can Survey Dates and Timelines for 2007-2008 and 2008-2009 data
submission be found?
See Appendix B for this information.
H-2 What survey will no longer collect SESIR or Discipline Data?
Survey 4 will no longer be a SESIR or Discipline Data Reporting Period.
8
APPENDIX A
SESIR Web Links
The following Web links provide access to SESIR documents online:
The 2008-2009
School Environmental Safety Incident Reporting (SESIR) System
Definitions and Guidelines
This report serves as a guide to SESIR incidents and their definitions, as well as
providing districts with updates to the school safety and discipline reporting
requirements. New and updated “related element” definitions are also included in the
2008-2009 report.
http://www.fldoe.org/safeschools/discipline.asp
Appendix P, Definitions for Incident Reporting, FDOE Information Data Base
Requirements, Automated Student Information System, Automated Student Data
Elements
Appendix P provides updated definitions for reporting SESIR incident data, as well as
Preliminary Rank Ordering of Incident Types for School Reporting (from Most Serious to
Least Serious Levels).
http://www.fldoe.org/eias/dataweb/database_0809/appendp.pdf.
2008-2009 SESIR Posters
Districts will receive copies of the 2008-2009 SESIR Posters as soon as they become
available. The following Web link provides school personnel with an online copy of the
poster.
http://www.fldoe.org/safeschools/discipline.asp
Disciplinary/Referral Action Codes, FDOE Information Database Requirements,
Volume I: Automated Student Information System, Automated Student Data
Elements.
The Student Disciplinary/Referral Action Codes and their definitions include one-digit
codes used by districts to report types of disciplinary actions administered for SESIR
incidents.
http://www.fldoe.org/eias/dataweb/database_0809/st81_1.pdf
2006-2007
Statewide Report on School Safety and Discipline
This report summarizes the most recent 2004-2007 SESIR incidents of crime and
violence and discipline data reported to FDOE by school districts. Both state and
district-level data is included.
http://www.fldoe.org/safeschools/discipline.asp
2006-2007
Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report
This report summarizes the most recent data collected through the SESIR system and
the school disciplinary/referral action files.
http://www.fldoe.org/safeschools/discipline.asp
SESIR District Contact Information
9
This Web site allows districts to update their SESIR District Contact Information as it
changes, and is used by FDOE to communicate SESIR-related items to school district
contacts.
http://data.fldoe.org/sesir
2008-2009 SESIR Updates Presented at the FDOE Information Data Base
Workshop
In June of each year, the Office of Education Information and Accountability Services
(EIAS) posts SESIR presentations from the FDOE Information Data Base Workshop on
their Web site, which includes changes to system elements and SESIR guidelines.
http://www.fldoe.org/eias/databaseworkshop/ppt/sesir.ppt
Education Information and Accountability Services (EIAS) Web
site:
This Web site provides districts with a direct link to the Education Information and
Accountability Services, Automated Student Information data.
http://www.fldoe.org/eias/dataweb/student_0809.asp
Summary of Changes for 2008-2009:
This is a summary of changes to the
Automated Student Information System
for the
2008-2009 Fiscal Year. It provides a list of all data element names and descriptions of
changes (including those related to SESIR) and may be viewed at:
http://www.fldoe.org/eias/dataweb/database_0809/08stusum.pdf
Reporting Formats for 2008-2009 Student Discipline/Referral Action
This Web link includes changes made to the Student Discipline/Referral Action format:
http://www.fldoe.org/eias/dataweb/database_0809/0809sdra.asp
Reporting Formats for 2008-2009 School Environmental Safety Incident Report
The following Web link provides a list of fields that make up the SESIR Reporting format,
and includes the new incident “Injury-Related”:
http://www.fldoe.org/eias/dataweb/database_0809/0809ses.asp
Chapter 1006.147, Florida Statutes, Prohibiting Bullying and Harassment
House Bill 669 was signed into law on June 10, 2008, by Governor Charlie Crist,
creating Chapter 1006.147, Florida Statutes, prohibiting bullying and harassment of any
student or employee of a public K-12 educational institution. This new law can be
viewed at the following Web link:
http://www.fldoe.org/safeschools/bullying_prevention.asp
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APPENDIX B
Survey Dates
The following are surveys specific to SESIR and Discipline Reporting. Schools are
expected to supply data to their information services staff (MIS)
prior to the following
dates to allow adequate time for submission.
SURVEY DATES
2007-2008
Survey 2:
Survey Week: October 8-12, 2007
Due Date: October 26, 2007
State Processing: October 15-November 9, 2007
Final Update/Amendment Date: July 25, 2008
Survey 3:
Survey Week: February 4-8, 2008
Due Date: February 22, 2008
State Processing: February 11-March 7, 2008
Final Update/Amendment Date: November 21, 2008
Survey 5:
Due Date: August 1, 2008
State Processing: July 28-September 5, 2008
Final Update/Amendment Date: May 1, 2009
Survey Dates
2008-2009
Survey 2:
Survey Week: October 13-17, 2008
Due Date: October 31, 2008
State Processing: October 20-November 14, 2008
Final Update/Amendment Date: March 31, 2009
Survey 3:
Survey Week: February 9-13, 2009
Due Date: February 27, 2009
State Processing: February 16-March 13, 2009
Final Update/Amendment Date: July 31, 2009
Survey 5:
Due date: August 7, 2009
State processing: August 3 - September 4, 2009
Final Update/Amendment Date: February 28, 2010
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