FLORIDA DEPARTMENT OF EDUCATION
DPS: 2009 - 118
Date: July 1, 2009
Dr. Eric J. Smith
Commissioner of Education
Technical Assistance Paper
Reporting NCLB School Choice Options -- Choice with
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Transportation and Supplemental Educational Services
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2009-2010
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Summary
:
The purpose of this Technical Assistance Paper is to provide information regarding the reporting of
school choice options, including Choice with Transportation (CWT) and Supplemental Educational
Services (SES) pursuant to the No Child Left Behind (NCLB) Act via the Florida Department of
Education’s (FLDOE) automated student information system.
Updates:
The file format, Title I Supplemental Educational Services, was first reported in school year 2004-2005
and has been updated and revised for the 2009-2010 reporting year. This data format was designed
for reporting students who receive Title I Supplemental Educational Services (SES) according to NCLB
Title I Section 1116(e)(1).
Contact
:
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Lisa Bacen, lisa.bacen@fldoe.org, 850.245.0479
Anke Toth, anke.toth@fldoe.org, 850.245.0752
Linda Fleming, linda.fleming@fldoe.org, 850.245.0400
Kim Ward, kim.ward@fldoe.org, 850.245.0400
Status
:
New Technical Assistance Paper
X
Revises and Replaces Existing Technical Assistance Paper (K12:2008-87)
Source:
No Child Left Behind Act of 2001, Pub. L. No. 107-110, with the SES provisions codified in 20
USCA
§
6316;34 C.F.R.
§§
200.45-200.49; United States Department of Education NCLB
Supplemental Educational Services Non-Regulatory Guidance, dated January 14, 2009; Section
1008.331, Fla. Stat.(2008), Rule 6A-1.039, Fla. Admin. Code
Issued by the Florida Department of Education
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Division of Public Schools
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Bureau of Student Assistance
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http://www.fldoe.org/flbpso/
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DR. FRANCES HAITHCOCK
CHANCELLOR OF PUBLIC SCHOOLS
325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
Table of Content
Supplemental Educational Services (SES)
General Information
A-1.
Which students are eligible for SES? .................................................................5
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A-2
What criteria are used to determine eligibility for SES? .....................................5
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A-3.
How does Florida’s Differentiated Accountability Plan affect the
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implementation of SES?....................................................................................5
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A-4.
What lunch status determines student eligibility to receive SES?......................6
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A-5.
Are students attending Provision 2 schools eligible for SES?............................6
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A-6.
Which schools must offer SES? .........................................................................6
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A-7.
How are students’ SES data reported to the Florida Department of
?
Education (FLDOE)?..........................................................................................6
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A-8.
When must the LEA report student data to the Florida Student Information
?
Database system? .............................................................................................6
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A-9.
What must be reported for SES? .......................................................................7
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Supplemental Educational Services Record Format
B-1.
What data reporting format must be submitted for each student
participating in SES?..........................................................................................7
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B-2.
What are key fields?...........................................................................................8
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B-3.
What is a term? ..................................................................................................9
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B-4.
What codes need to be used to indicate a student participated in different
?
terms? ...............................................................................................................9
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Supplemental Educational Services – Achievement Goals
C-1.
What does the SES - Achievement Goals capture?...........................................9
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C-2.
How and when must the SES – Achievement Goals be reported? ....................9
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C-3.
What is the maximum number of achievement goals that should be
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established and approved for the student in a subject area?.............................9
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C-4.
What if a student has been assigned to a provider but did not receive
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hours of services in one or any of the assigned subject areas?........................9
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C-5.
Where are the Title I SES - Achievement Goals documented? .......................10
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Supplemental Educational Services – Achievement Goals Mastered
D-1.
What does the SES - Achievement Goals Mastered capture?.........................10
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D-2.
How and when must the SES – Achievement Goals Mastered be reported? ..10
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D-3.
What is coded if a student does not master any of the achievement goals
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in an assigned subject area or all three subject areas? ...................................10
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D-4.
Where are the SES - Achievement Goals Mastered documented? .................10
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Supplemental Educational Services - Begin Services Date
E-1.
What does the SES - Begin Services Date data element capture? .................10
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E-2.
Can the Begin Services Date vary for each student and for each provider?....11
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1
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Supplemental Educational Services Provider
F-1.
What does the SES Provider data element capture?.......................................11
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F-2.
How do LEAs determine the SES Service Provider number?..........................11
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F-3.
Should a new record be created if a child changes providers during the
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year? ................................................................................................................11
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F-4.
What needs to be reported for children with disabilities (ESE) or English
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Language Learners (ELL)? ..............................................................................11
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F-5.
How do LEAs determine the SES provider number if the LEA has received
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approval to offer SES? .....................................................................................11
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Supplemental Educational Services – Hours of Contact
G-1.
What does the SES – Hours of Contact data element capture? ......................12
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G-2.
How must the information about SES – Hours of Contact be reported? ..........12
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G-3.
What should be reported for the SES – Hours of Contacts in
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reading/Language Arts and science if the student is only receiving SES
instruction in mathematics?.............................................................................12
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G-4.
How must the SES - Hours of Contact be reported if the student received
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services in more than one subject area or by more than one service
provider? ..........................................................................................................13
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G-5.
Are the SES - Hours of Contact cumulative? ...................................................13
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G-6.
If a student is served after survey 3 (early February) but before the end of
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the school year, how are the hours reported?..................................................13
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G-7.
What does the LEA report if a student is assigned a provider, but does
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not receive any hours of tutoring?....................................................................13
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G-8.
How should an LEA report hours when a student is reassigned to a
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different SES service provider?........................................................................13
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G-9.
How should the LEA report hours of service beyond the contract or
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amount paid for by the LEA?............................................................................14
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G-10.
How are hours reported for the summer term services? ..................................14
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Supplemental Educational Services - Length of Prescribed Program
H-1.
What does the SES – Length of Prescribed Program data element capture? .14
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H-2.
How must the information about SES – Length of Prescribed Program be
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reported?..........................................................................................................14
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H-3.
How must the SES - Length of Prescribed Program be reported if the
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student received services in more than one subject area? ..............................15
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H-4.
How must the SES - Length of Prescribed Program be reported if the
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student received services by more than one services provider?......................15
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H-5.
If a student is served after survey 3 (early February) but before the end of
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the school year, how is the SES - Length of Prescribed Program reported? ..15
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H-6.
What does the LEA report for SES - Length of Prescribed Program if a
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student is assigned a provider, but does not receive any hours of tutoring? ..15
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Supplemental Educational Services School
I-1.
What is a SES Services School? .....................................................................15
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I-2.
May the LEA allow a student to continue SES participation if the student
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transfers from an eligible school to a school not required to offer SES? ........15
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2
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Choice with Transportation
General Information
J-1.
Which students are eligible for CWT?..............................................................16
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J-2.
What data are used to determine eligibility for CWT?......................................16
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J-3.
Which schools must offer CWT in the 2009-2010 school year?.......................16
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J-4.
How are students’ CWT data reported to FLDOE? ..........................................16
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J-5.
When must the LEA report student data to the Florida Student
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Information Database system? ........................................................................16
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J-6.
What must be reported for CWT? ....................................................................17
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J-7.
What Educational Choice code would be used if a student transfers from
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a Title I school that did not meet AYP for three or more years to a
receiving school that met AYP; however, during the next school year the
same school does not meet AYP and parents choose to have the child
remain in this school? .....................................................................................17
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J-8.
How should students be reported in subsequent years for transferring to
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another school pursuant to NCLB school choice? ...........................................17
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J-9.
Does a student who chooses CWT have to ride the bus to be considered
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for code C?.......................................................................................................17
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J-10.
How should students be reported if they are entitled to receive CWT within
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a designated zone but want to attend schools outside of that zone?...............17
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No Child Left Behind (NCLB) Data Elements for SES and CWT
NCLB Option - General
K-1.
Why are LEAs required to report the number of students who applied for
CWT and SES? ................................................................................................18
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K-2.
What are the purposes for reporting this data? ................................................18
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K-3.
Is the information reported by school or by student? .......................................18
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K-4.
Does the LEA report the number of applications received for students
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who are not eligible for services? .....................................................................18
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K-5.
When must the LEA report student data to the Florida Student Information
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Database system?............................................................................................19
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NCLB Option - Supplemental Educational Services
L-1.
What information is required for the NCLB Option, SES data element? ..........19
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L-2.
When is the NCLB Option, SES - Code C used?.............................................19
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L-3.
When is the NLCB Option, SES - Code D used?.............................................20
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L-4.
When is the NCLB Option, SES - Code Z used? .............................................20
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NCLB Option - Choice with Transportation
M-1.
What is collected in the NCLB Option, CWT data element? ............................20
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M-2.
When is the NCLB Option, CWT - Code C used?............................................20
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M-3.
When is the NLCB Option, CWT - Code D used?............................................21
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M-4.
When is NCLB Option, CWT - Code Z used? ..................................................21
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3
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RESOURCES………………………………………………………………………………….. 22
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ACRONYMS ……………………………………………………………………………………23
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4
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Supplemental Educational Services (SES)
General Information
A-1.
Which students are eligible for SES?
Students from low-income families who attend Title I schools that are in their first year
of school improvement, corrective action, or restructuring are eligible for SES.
Eligibility is thus determined by whether a student is eligible for free or reduced price
lunch and the improvement status of the school the student attends.
A-2
What criteria are used to determine eligibility for SES?
For the purposes of determining eligibility for SES, the Local Education Agency (LEA)
must determine family income on the same basis that the LEA uses to make
allocations to schools under Title I [20 USCA § 6316(e)(12)(A)]. Since the LEA
determines the allocations for schools for Title I based on the previous year's lunch
status, the previous year's lunch status may also be used to determine eligibility for
SES. Further, Florida law, [Section 1008.331(2)(c), Florida Statutes] states, "School
LEAs must provide notification to parents of students eligible to receive supplemental
educational services prior to and after the start of the school year." In order for an LEA
to notify parents prior to the start of school, the LEA must use the lunch status from the
prior school year’s pre-approved applications.
Since state law requires LEAs to notify parents regarding students’ SES eligibility at
the start of the school year, LEAs must also notify the parents of students newly
enrolled in the school of the opportunity to participate in SES.
Because lunch status can change throughout the school year, some children receiving
SES may "appear" ineligible for SES because their lunch status in the Florida Student
Information Database will not reflect free or reduced priced meals. Because of the
potential for the student’s lunch status to change throughout the school year, it is
advisable to maintain documentation of the student’s lunch status at the time the
student was determined eligible to receive SES.
A-3.
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How does Florida’s Differentiated Accountability Plan affect the
implementation of SES?
The Differentiated Accountability Plan (DA) reverses the order that schools must offer
CWT and SES. Under current federal law, for Title I schools identified as in need of
improvement (SINI), choice with transportation is offered beginning in the first year the
school is identified as in need of improvement and SES is offered beginning in the
second year the school is identified as in need of improvement. Under the DA Plan,
SES must be offered beginning in the first year the school is identified as in need of
improvement and choice with transportation is offered beginning in the second year
the school is identified as in need of improvement.
The DA Plan affects the implementation of NCLB school choice for the 2009-2010
school year as follows:
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•
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Supplemental Educational Services must be offered to eligible students in SINI
1+ schools
•
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Choice with Transportation must be offered to eligible students in SINI 2+
schools (See G-3)
A-4.
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What lunch status determines student eligibility to receive SES?
Students with codes 2, 3 or 4 in the data element Lunch Status are eligible for SES if
the student’s Title I school has been identified as in need of improvement for one or
more consecutive years.
Because a student’s Lunch Status might change between the time the student is
deemed eligible for SES and the time of the survey reporting period, records might be
flagged in the state student database as an exception. Records flagged with an
exception WILL LOAD to the state student database; however these records in the
Exception Reports should be reviewed by the LEAs and corrected if applicable.
A-5.
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Are students attending Provision 2 schools eligible for SES?
Yes. “Provision 2” allows schools that offer students lunches at no charge, regardless
of the students’ economic status, to certify students as eligible for free or reduced price
lunches once every four years and longer, under certain conditions. Therefore,
students attending USDA-approved Provision 2 schools are eligible for SES if the Title
I school has been identified as in need of improvement for one or more years. The
Lunch Status code for students attending a Provision 2 school is code 4.
A-6.
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Which schools must offer SES?
Title I schools that fail to make Adequate Yearly Progress (AYP) for two or more
consecutive years must offer parents of eligible students the opportunity to participate
in SES. These schools are considered to be Schools in Need of Improvement,
corrective action, and restructuring.
A-7.
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How are students’ SES data reported to the Florida Department of
Education (FLDOE)?
Individual student SES records are transmitted to the Florida Student Information
Database using the Title I Supplemental Educational Services (SES) format. An
electronic link to the Supplemental Educational Services format is provided in the
resources section of this paper.
A-8.
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When must the LEA report student data to the Florida Student
Information Database system?
According to Section 1008.385(2) Florida Statutes, LEAs must submit a record for
each student who was assigned to an SES provider four times during the year as
follows:
•
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Survey 2 (October) – students who were assigned to an SES provider at any time
period from the beginning of the school year through the survey period.
6
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•
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Survey 9 (December/January) – students who were assigned to an SES provider
at any time during the school year up to the survey due date.
•
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Survey 3 (February) – students who were assigned to an SES provider at any time
during the school year through May 1.
•
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Survey 5 (August) – any student who was assigned to an SES provider at any time
during the school year and the accompanying summer session.
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
A-9.
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What must be reported for SES?
All data elements listed on the SES record format must be reported for all students
who were assigned to a services provider including those students who were assigned
but did not receive services.
Supplemental Educational Services Record Format
B-1.
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What data reporting format must be submitted for each student
participating in SES?
At least one SES format record must be submitted for each student who received
tutoring services or who was assigned to a provider. Links to the data elements are
provided in this table, or use the link to the SES record format in the resources section
of this document.
2009-2010 SUPPLEMENTAL EDUCATIONAL SERVICES RECORD FORMAT
' * ' indicates key fields.
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(Click on the link to view or download a pdf version of the document)
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Item
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Field
No.
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From-To Size
Char.
Field Description
1
1-2
2
N/R
District Number, Current Enrollment *
2
3-6
4
A/N/R
School Number, Current Enrollment *
3
7-16
10
A/N
Student Number Identifier, Florida *
4
17-17
1
N
Survey Period Code *
5 18-21
4
N
Year *
6 22-23
2
N
Title I Supplemental Educational Services –
Achievement Goals – Reading/Language Arts
7 24-25
2
N
Title I Supplemental Educational Services –
Achievement Goals – Math
8 26-27
2
N
Title I Supplemental Educational Services –
Achievement Goals – Science
7
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Item
No.
From-To Size
Field
Char.
Field Description
9 28-31
4
A/N
Title I Supplemental Educational Services Service
Provider *
10
11
32-32
33-33
1
1
A/N
A
Term
*
Transaction
Code
12
13
14
34-36
37-39
40-42
3
3
3
N
N
N
Title I Supplemental Educational Services - Length of
Prescribed Program
Title I Supplemental Educational Services - Hours of
Contact: Reading /Language Arts
Title I Supplemental Educational Services - Hours of
Contact: Math
15 43-45 3
A/N
Title I Supplemental Educational Services – Hours of
Contact: Science
16
17
18
46-49
50-53
54-61
4
4
8
N/R
A/N
A/N
Title I Supplemental Educational Services School
Filler
Title I Supplemental Educational Services - Begin
Services Date
19
20
21
62-62
63-72
73-74
1
10
2
A/N
A/N
N
Filler
Student Number Identifier, Local
Title I Supplemental Educational Services –
Achievement Goals Mastered – Reading/Language
Arts
22 75-76 2
N
Title I Supplemental Educational Services –
Achievement Goals Mastered – Math
23 77-78 2
N
Title I Supplemental Educational Services –
Achievement Goals Mastered – Science
24
25
79-152
153-160
74
8
A/N
A/N
Filler
Filler/Error
Codes
B-2.
What are key fields?
Key information is defined as the set of fields on the record used to make that record
unique. The key fields for this format are item numbers 1-5, 9, and 10.
8
B-3.
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What is a term?
A term is defined as the time of the school year (regular school year, summer session
or both) during which the student was enrolled in SES.
B-4.
What codes need to be used to indicate a student participated in different
terms?
To show the student participated in SES during the regular school year, use code 3
(annual school year). To indicate summer participation, use code S (combined
summer sessions). If the student participated in Title I SES during the regular school
year and summer school, send separate records, one for each term.
Supplemental Educational Services – Achievement Goals
C-1.
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What does the SES - Achievement Goals capture?
The SES - Achievement Goals data element captures the total number of
approved student learning goals established for the student for the designated
subject area during the reported term, by the Title I Supplemental Educational
Services (TI SES) provider and recorded in the TI SES Student Learning Plan
(SLP). These goals must be based on applicable benchmarks or access points
set forth in the Sunshine State Standards as required in Section 1008.311, F.S.
Examples:
03
Three achievement goals were established for the student for
Reading/ Language Arts.
00
The student was not yet assigned achievement goals because
the student learning plan has not yet been developed or the
student is not receiving services in the designated subject area.
C-2.
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How and when must the SES – Achievement Goals be reported?
The SES – Achievement goals are reported for each subject area, each term, and
each provider. This data element is used only if there is an agreement in place
between the provider and the district that specifies that the district (rather than the
provider) is responsible for reporting this information by May 1.
C-3.
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What is the maximum number of achievement goals that should be
established and approved for the student in a subject area?
The Department recommends establishing and approving no more than five
achievement goals per subject area.
C-4.
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What if a student has been assigned to a provider but did not receive
hours of services in one or any of the assigned subject areas?
For those students, who did not receive services in one or any subject areas, “00”
achievement goals must be reported for each assigned subject area.
9
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C-5.
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Where are the Title I SES - Achievement Goals documented?
The achievement goals are recorded in the Student Learning Plan.
Supplemental Educational Services – Achievement Goals Mastered
D-1.
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What does the SES - Achievement Goals Mastered capture?
The SES - Achievement Goals Mastered data element captures the number of student
learning goals mastered by the student for the designated subject area during the
reported term, as reflected in the final student progress report provided to the district
by the SES provider. If the student is continuing to receive services after survey 3
state processing through May 1, the number of goals mastered should reflect the
student’s goals met by May 1.
Examples:
03
?
The student mastered three achievement goals in
Reading/Language Arts.
01
The student mastered one achievement goal in Mathematics
00
?
The student did not master any achievement goals or the
student did not receive services in the designated subject area.
Also use code ‘00’ for reporting in survey periods 2 and 9 for all
Title I SES students.
D-2.
?
How and when must the SES – Achievement Goals Mastered be reported?
The SES – Achievement Goal Mastered are reported for each subject area, each term,
and each provider. This data element is used only if there is an agreement in place
between the provider and the district that specifies that the district (rather than the
provider) is assuming responsibility for reporting this information by May 1.
D-3.
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What is coded if a student does not master any of the achievement goals
in an assigned subject area or all three subject areas?
If a student does not master any of the achievement goals in an assigned subject area
or all three subject areas, report “00” in the designated subject areas where no goals
were mastered.
D-4.
?
Where are the SES - Achievement Goals Mastered documented?
The SES - Achievement Goals Mastered are recorded in the final student progress
report.
Supplemental Educational Services - Begin Services Date
E-1.
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What does the SES - Begin Services Date data element capture?
The begin services date captures the date the student received the first tutoring
session provided by a SES provider. For students served by more than one SES
10
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provider, track the begin services date for each provider. The begin services date must
be numeric and a valid date greater than or equal to 06/01/2009 and less than
08/31/2010 unless the SES hours of contact in mathematics, reading/language arts
and science are all equal to zero in which case the begin services date must be all
zeros.
E-2.
?
Can the Begin Services Date vary for each student and for each provider?
Yes. The begin services date may vary due to the open enrollment periods.
Supplemental Educational Services Provider
F-1.
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What does the SES Provider data element capture?
This data element captures the FLDOE assigned identifier of the SES Provider.
FLDOE has assigned a unique code for each of the service providers on the state
approved list.
F-2.
?
How do LEAs determine the SES Service Provider number?
LEAs should refer to Appendix T of the
DOE Information Database Requirements –
Volume I: Automated Student Information System 2009-2010
to identif
y the Title I SES
Service Provider numbers. An electronic link to Appendix T is provided in the
resources section of this paper.
F-3.
?
Should a new record be created if a child changes providers during the
year?
Yes. A unique record should be generated for the student for each service provider to
which the student is assigned.
F-4.
?
What needs to be reported for children with disabilities or English
Language Learners (ELL)?
If an LEA must provide SES to children with disabilities either directly or through a
contract because there are no available state approved providers qualified to provide
services to special needs students, use code 0108 for the Service Provider number. If
an LEA must provide SES to children who are ELL either directly or through a contract
because there are no available state approved providers, use code 0109 for the
Service Provider number.
F-5.
?
How do LEAs determine the SES provider number if the LEA has received
approval to offer SES?
If the LEA does not have any state approved SES providers and has received FLDOE
approval to offer SES for a student, requests must be sent directly to the Department
to obtain assigned codes.
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Supplemental Educational Services – Hours of Contact
G-1.
What does the SES – Hours of Contact data element capture?
The data element captures the cumulative number of educational service hours in
which the student participated for the indicated subject area with the reported SES
provider for the reported term. Hours of actual service, not scheduled hours, should be
reported. Hours should be reported using three digits (with leading zeros if the hours
are less than 100). Add the hours of contact for each tutoring session for the subject
area being reported and then round the total hours of contact to the nearest whole
number. For example:
If XYZ Tutoring served one student from 4:00 pm to 5:00 pm on Mondays and
Tuesdays for eight weeks, LEAs should report two hours of contact per week
multiplied by eight weeks with a total of sixteen (016) hours of contact for this
student.
G-2.
How must the information about SES – Hours of Contact be reported?
SES – Hours of Contact must be reported separately for each subject area
(reading/language arts, mathematics and science), for each term, and for each service
provider. Add the hours of contact for each subject area being reported and round the
total hours of contact to the nearest whole number. For example, 15.5 hours of
contact should be reported as 16 hours. The maximum number of hours that can be
reported for the regular school term is 500 hours per subject area; for the summer
term, the maximum number of hours is 200 hours per subject area. Hours should be
reported using three digits with leading zeros if the hours are less than 100.
Regardless of whether the student has an approved Student Learning Plan (SLP),
if the student has been assigned to a provider by the LEA but has not been
reported by the provider as receiving services, report “000” for the hours of
contact. If the student is not receiving tutoring services in a specific subject area
(reading/Language Arts, mathematics, or science), report 999 for the hours of
contact in the specific subject area. The SES providers will submit invoices for the
hours they served the students. Generally, the hours reported and the hours
invoiced should be equal.
G-3.
What should be reported for the SES – Hours of Contacts in
reading/Language Arts and science if the student is only receiving SES
instruction in mathematics?
If the student is not receiving tutoring services in a specific subject area
(reading/Language Arts, mathematics, or science), report 999 for the hours of contact
in the specific subject area.
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G-4.
?
How must the SES - Hours of Contact be reported if the student received
services in more than one subject area or by more than one service
provider?
SES – Hours of Contact are reported separately for reading/language arts,
mathematics, and science. If a student received tutoring in mathematics AND
reading/language arts AND science, the total number of hours of contact in each
subject area must be reported separately. A new record is NOT needed if a student
receives services from one provider in two or three subject areas.
If the student receives tutoring services from more than one service provider, report
separate records for each service provider. In each record the SES – Hours of
Contact are reported for each service provider and for each subject as appropriate.
G-5.
?
Are the SES - Hours of Contact cumulative?
Yes. LEAs report the total cumulative number of hours of contact for each subject at
the time of the survey period. For example: If a student received five hours of science
instruction in September and an additional 20 hours of science instruction between
October and January, 25 hours of science instruction should be reported for the
student in February for the Survey 3 reporting period.
G-6.
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If a student is served after survey 3 (early February) but before the end of
the school year, how are the hours reported?
All information through May 1 should be reported in survey period 3 by updating the
survey 3 record for the student. All of the student’s SES information through the end
of the year, including summer sessions should be reported during the end-of-the-year
reporting period (Survey 5) in August.
G-7.
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What does the LEA report if a student is assigned a provider, but does
not receive any hours of tutoring?
LEAs should report “000” hours of contact in the assigned subject area if a student has
been assigned to a services provider but has not been served. This may occur when
the SES provider has not yet billed the LEA for the hours served.
G-8.
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How should an LEA report hours when a student is reassigned to a
different SES service provider?
An LEA may be required to reassign a student to another provider during the school
year. If the student received services from two different service providers, create a
separate record to reflect program participation for each service provider. If the student
is reassigned to another provider before services begin, the hours should be reported
as “000” for the first provider and an additional student record is created to capture the
services provided by the next provider.
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G-9.
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How should the LEA report hours of service beyond the contract or
amount paid for by the LEA?
LEAs should report all hours served, within the per-pupil allocation, that are part of the
contract or student learning plan. Many providers allow students to attend additional
tutoring sessions without cost to the LEA. These hours should NOT be reported as the
contracted hours. Hours conducted to pre- or post-assess a student are NOT billable
and are NOT be reported.
G-10.
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How are hours reported for the summer term services?
SES – Hours of Contact must be reported separately for each term. Use Term code
”S” to indicate summer term. The summer term hours do not include the hours of
service that are provided in the regular 180 day school year.
Supplemental Educational Services - Length of Prescribed Program
H-1.
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What does the SES – Length of Prescribed Program data element
capture?
Indicate the total hours of the student’s prescribed enrollment for this Term within
each Title I Supplemental Educational Services (SES) provider’s tutoring program
as stated in the individual Student Learning Plan (SLP). The prescribed program
represents the number of tutoring hours the student is assigned to complete the
SES provider’s program. If the student has been served by multiple SES
providers, report the total hours of the prescribed program for each SES provider.
If a student receives SES in multiple subject areas, only the total hours of
prescribed program (for all subject areas added together) must be reported.
Round the hours of the prescribed program to the nearest whole number.
Example:
020 - The student was assigned to Sunshine Provider for a prescribed
tutoring program of 20 hours.
005 - The student was assigned to Orange Blossom Provider for a
prescribed tutoring program of 5 hours.
000 –
?
The student does not yet have a Student Learning Plan.
H-2.
?
How must the information about SES – Length of Prescribed Program be
reported?
SES – Length of Prescribed Program must be reported separately for each term and
for each service provider. Round the Length of Prescribed Program hours to the
nearest whole number. For example, 15.5 hours of contact should be reported as 16
hours. The maximum number of hours that can be reported for the regular school term
is 500 hours; for the summer term, the maximum number of hours is 200 hours. Hours
should be reported using three digits with leading zeros if the Length of Prescribed
Program hours are less than 100.
If the student has been assigned to a provider by the LEA but has not yet been
assigned a length of prescribed program, report “000” for the length of prescribed
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program. If the student has hours of contact greater than “000” and less than “999”
then length of prescribed program must be greater than “000”.
H-3.
?
How must the SES - Length of Prescribed Program be reported if the
student received services in more than one subject area?
SES – Length of Prescribed Program should equal the total number of hours the
student is assigned to receive Title I SES in reading/Language Arts, mathematics,
and/or science altogether.
H-4.
?
How must the SES - Length of Prescribed Program be reported if the
student received services by more than one services provider?
If the student receives tutoring services from more than one service provider, report
separate records for each service provider. In each record the SES – Length of
Prescribed Program is reported for each service provider and for each term as
appropriate.
H-5.
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If a student is served after survey 3 (early February) but before the end of
the school year, how is the SES - Length of Prescribed Program
reported?
All information through May 1 should be reported in survey period 3 by updating the
survey 3 record for the student. All of the student’s SES information through the end
of the year, including summer sessions, should be reported during the end-of-the-year
reporting period for Survey 5 in August.
H-6.
?
What does the LEA report for SES - Length of Prescribed Program if a
student is assigned a provider, but does not receive any hours of
tutoring?
LEAs should report the SES - Length of Prescribed Program that the provider
anticipated serving the student based on available information from the Student
Learning Plan. This may occur when the SES provider has not yet billed the LEA for
the hours served.
Supplemental Educational Services School
I-1.
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What is a SES Services School?
This is the school in which the student became eligible for SES pursuant to NCLB.
For most students, this will be the same as the school of enrollment. However,
there are instances when the two schools may be different. For example, if a
student transfers to another school in the LEA during the school year, the School
Number Current Enrollment will not match the SES Services School.
I-2.
?
May the LEA allow a student to continue SES participation if the student
transfers from an eligible school to a school not required to offer SES?
Yes. If a student transfers from a school required to offer SES to a school not required
to offer SES after services have begun, the LEA must decide whether to continue
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providing the services or to discontinue services. This is an LEA’s decision which
should be made only after the LEA considers the best interest of the child.
Choice with Transportation (CWT)
General Information
J-1.
Which students are eligible for CWT?
All students enrolled in Title I schools that failed to make adequate yearly progress
(AYP) for at least three consecutive years are eligible for CWT.
J-2.
What data are used to determine eligibility for CWT?
For the purposes of determining eligibility for CWT, the LEA must provide notification
to parents of students eligible to receive choice with transportation no later than the
first day of the school year. The Title I school list for the new school year along with
each school’s AYP status is used to determine the applicable student population.
LEAs must also notify the parents of newly eligible students, including students new to
the LEA, and provide the opportunity to participate in CWT.
J-3.
Which schools must offer CWT in the 2009-2010 school year?
Current federal law requires that CWT be offered in Title I schools identified as in need
of improvement for their first year or more. According to Florida’s approved
Differentiated Accountability (DA) Plan, LEAs must offer parents of all eligible students
in Title I schools identified as in need of improvement in their second year the
opportunity to participate in CWT.
J-4.
How are students’ CWT data reported to FLDOE?
Individual student CWT records are transmitted to the Florida Student Information
Database using the Educational Choice data element on the Prior School
Status/Student Attendance format. An electronic link to the Prior School
Status/Student Attendance format is provided in the resources section of this paper.
J-5.
When must the LEA report student data to the Florida Student
Information Database system?
LEAs must submit a record for each student who chose to transfer from a SINI 2+
school to another higher performing non-Title I school three times during the year as
follows:
•
Survey 2 (October)
•
Survey 3 (February)
•
Survey 5 (August)
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
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J-6.
?
What must be reported for CWT?
Code C listed on the Educational Choice data element must be reported for all
students who transfer from a Title I school that failed to make AYP for three or more
consecutive years and has “In Need of Improvement” status (SINI 2+) to a higher
performing non-Title I school.
If demand for transportation exceeds available funds, the LEA must prioritize
transportation to the lowest achieving of the low-income students. Pre-Kindergarten
students are not eligible students.
J-7.
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What Educational Choice code would be used if a student transfers from
a Title I school that did not meet AYP for three or more years to a
receiving school that met AYP; however, during the next school year the
same school does not meet AYP and parents choose to have the child
remain in this school?
The parents have a right to choose to have the child remain at the receiving school
even if this receiving school does not make AYP. Code “C”, Transfer from a Title I
school that failed to make AYP, should continue to be used in this situation.
J-8.
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How should students be reported in subsequent years for transferring to
another school pursuant to NCLB school choice?
Once a student has exercised the option to transfer to another school (receiving
school), the LEA must permit the student to remain in that receiving school until the
student has completed the highest grade offered by that receiving school. The student
should be reported with code “C” on the Educational Choice element each year.
Students are not required to remain at the receiving school, but it is their option to stay.
However, the LEA obligation to provide transportation to the receiving school expires
at the end of the school year in which the original school is no longer identified for
school improvement or subject to corrective action or restructuring. Similarly, if the
student’s receiving school becomes identified for school improvement, corrective
action, or restructuring, then the LEA is no longer obligated to provide transportation.
In each of these instances the student who chooses to stay at the receiving school
should be reported using code “C.”
J-9.
?
Does a student who chooses CWT have to ride the bus to be considered
for code C?
Any student that has been given the option to transfer to another school through NCLB
school choice and has transferred must be coded ‘C’ regardless of the type of
transportation used.
J-10.
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How should students be reported if they are entitled to receive CWT
within a designated zone but want to attend schools outside of that zone?
If a student received a transfer via NCLB school choice within or outside assigned
school zones, regardless of whether the LEA pays for transportation or not, the student
should be coded C.
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No Child Left Behind (NCLB) Data Elements for SES and CWT
NCLB Option - General
K-1.
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Why are LEAs required to report the number of students who applied for
CWT and SES?
LEAs required to provide CWT or SES pursuant to NCLB are required to report
annually the pertinent data related to these services. USED requires that states report
data regarding the number of students who applied for CWT or SES. This data
collection requirement has been incorporated into the student database formats.
Individual student records are transmitted to the Florida Student Information Database
using the NCLB Options, SES and NCLB Options, CWT data elements on the
Federal/State Indicator Status format. An electronic link to the Federal/State Indicator
Status format is provided in the resources section of this paper.
K-2.
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What are the purposes for reporting this data?
The data are reported for varying purposes, including, but not limited to the following:
•
Reporting to USED, the Florida Legislature, Governor, media, and the public
•
Allocating and reallocating federal funds
•
Monitoring and evaluating program implementation
•
Monitoring compliance with federal and state statutes and rules
•
Evaluating program effectiveness for students, LEAs, and providers
•
Determining needs for technical assistance
K-3.
?
Is the information reported by school or by student?
The data collected for CWT and SES are reported in specific record formats for
individual students. The Department will aggregate the information by school when
compiling reports or performing program evaluation.
K-4.
?
Does the LEA report the number of applications received for students
who are not eligible for services?
No. An LEA should only report a student as applying for SES or CWT if the student is
eligible for the services. Code Z should be used for all students who do not attend an
eligible school whether or not they complete an application.
For example, if a parent from a non-eligible school returns an application, the student
should not be reported as applying. The student should be coded “Code Z – Not
Applicable.” The LEA would notify the parent of the student’s ineligibility for the
requested services.
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K-5.
When must the LEA report student data to the Florida Student
Information Database system?
LEAs must submit a record for each student who chose NCLB Options - Supplemental
Educational Services or NCLB Options - Choice with Transportation three times during
the year as follows:
•
Survey 2 (October)
•
Survey 3 (February)
•
Survey 5 (August)
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
NCLB Option - Supplemental Educational Services
L-1.
What information is required for the NCLB Option, SES data element?
This data element is part of the Federal/State Indicator Status record format and
indicates the current school year status of a student regarding eligibility for SES.
Students who are enrolled in a Title I school that did not make Adequate Yearly
Progress (AYP) for two or more consecutive years (SINI 1+) and qualify for free and
reduced priced lunch (FRPL) are eligible to receive supplemental educational services
(SES). Codes in this data element include:
Code C: Did Not Apply for Title I SES:
•
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The student is enrolled in a SINI 1+ school,
•
?
The student qualifies for FRPL, and
•
?
The parent(s) did not request that the student participate in Title I SES.
Code D: Applied for Title I SES:
•
?
The student is enrolled in a SINI 1+ school,
•
?
The student qualifies for FRPL, and
•
?
The parent(s) requested that the student participate in Title I SES.
Code Z: Not Applicable:
•
?
The student’s school is not a SINI 1+ school, or
•
?
The student is enrolled in a SINI 1+ school and does not qualify for
FRPL, or
•
?
The student is enrolled in a SINI 1+ school and is a pre-kindergarten
student.
L-2.
When is the NCLB Option, SES - Code C used?
LEAs code all FRPL students enrolled in a school identified as in need of improvement
for one or more consecutive years but who did not submit an application/enrollment
form as a code C.
For example, a parent did not return an application for SES, but the student is enrolled
in a SINI 1+ school and qualifies for FRPL.
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L-3.
When is the NLCB Option, SES - Code D used?
LEAs code all FRPL students enrolled in a school identified as in need of improvement
for one or more consecutive years who submitted an application/enrollment form as a
code D.
For example a parent of a student who is enrolled in a SINI 1+ school and qualifies for
FRPL returns an application for SES.
L-4.
When is the NCLB Option, SES - Code Z used?
LEAs code all students who are not enrolled in a SINI 1+ school, or who are enrolled in
a SINI 1+ school but do not qualify for FRPL, or who are enrolled in a SINI 1+ school
but are pre-kindergarten students as a code Z.
NCLB Option - Choice with Transportation
M-1.
What is collected in the NCLB Option, CWT data element?
This data element is part of the Federal/State Indicator Status record format and
indicates the current school year status of a student regarding eligibility for CWT. All K-
12 grade students attending a school identified as in need of improvement pursuant to
the Title I, Part A Section 1116, Elementary and Secondary Education Act (ESEA) as
amended by NCLB, are eligible for CWT. Students who are enrolled in a Title I school
that did not make Adequate Yearly Progress (AYP) for three or more consecutive
years (SINI 2+) are eligible to transfer to another higher performing school. Codes in
this data element include:
Code C: Did Not Apply To Transfer:
•
?
The student is enrolled in a SINI 2+ school, and
•
?
The parent(s) did not request that the student transfer to another public
school under the provision of NCLB public school choice.
Code D: Applied To Transfer:
•
?
The student is enrolled in a SINI 2+ school, and
•
?
The parent(s) requested that the student transfer to another public
school under the provision of NCLB public school choice.
Code Z: Not Applicable:
•
?
The student’s school is not a SINI 2+ school, or
•
?
The district does not have a receiver school, or
•
?
The student is a pre-kindergarten student.
M-2.
When is the NCLB Option, CWT - Code C used?
LEAs code all K-12 grade students enrolled in a school identified as in need of
improvement for two or more consecutive years but who did not submit an
application/enrollment form as a code C.
Example1: A parent did not return an application for CWT, but the
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student is enrolled in a SINI 2+ school.
Example 2: A student applied, but changed his/her mind and canceled the
application before the first survey period takes place and is
enrolled in a SINI 2+ school.
M-3.
When is the NLCB Option, CWT - Code D used?
LEAs code all K-12 grade students enrolled in a school identified as in need of
improvement for two or more consecutive years who submitted an
application/enrollment form as a code D.
Example: A parent of a student who is enrolled in a SINI 2+ school returns an
application for CWT.
M-4.
When is NCLB Option, CWT - Code Z used?
LEAs code all students not enrolled in a SINI 2+ school or who are enrolled in a SINI
2+ school but are pre-kindergarten students as a code Z.
Example: A student enrolled in a SINI school 2 years earlier, applied the
following year and moved to the new school. During the current year
the student is staying in the choice school under NCLB School
Choice with Transportation.
The Department recommends that the LEA work with the LEA’s MIS department to
automate this entry for students enrolled in all non-SINI schools.
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RESOURCES
The links below provide resources to assist with the planning of data collection,
reporting, and processing. Please note that from each format page, you may link to
each individual data element.
2009-2010 Title I Supplemental Educational Services Format
http://www.fldoe.org/eias/dataweb/database_0910/0910tise.asp
2009-2010 Educational Choice Element
http://www.fldoe.org/eias/dataweb/database_0910/st102_1.pdf
2009-2010 Prior School Status/Student Attendance Format
http://www.fldoe.org/eias/dataweb/database_0910/0910pss.asp
2009-2010 Federal/State Indicator Status Format
http://www.fldoe.org/eias/dataweb/database_0910/0910fsis.asp
Appendix T: 2009-2010 State approved SES Providers
http://www.fldoe.org/eias/dataweb/database_0910/appendt.pdf
2009-2010 Survey Due Dates
http://www.fldoe.org/eias/dataweb/surveydate0910.pdf
Title I Supplemental Educational Services Edit Specifications
http://www.fldoe.org/eias/dataweb/database_0910/0910tise.pdf
Prior School Status/Student Attendance Edit Specifications
http://www.fldoe.org/eias/dataweb/database_0910/0910psssa.pdf
Master School Identification File
http://doeweb-prd.doe.state.fl.us/EDS/MasterSchoolID/index.cfm
NCLB Options - Supplemental Educational Services Element
http://www.fldoe.org/eias/dataweb/database_0910/st207_125.pdf
NCLB Options - Choice With Transportation Element
http://www.fldoe.org/eias/dataweb/database_0910/st207_100.pdf
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ACRONYMS
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AYP
Adequate Yearly Progress
CFR
Code of Federal Regulation
CWT
Choice With Transportation
DA
Differentiated Accountability
ELL
English Language Learner
ESEA
Elementary and Secondary Education Act
FCAT
Florida Comprehensive Assessment Test
FDOE
Florida Department of Education
FRPL
Free or Reduced Price Lunch program
MIS
Management Information System
NCLB
No Child Left Behind
LEA
Local Educational Agency
SES
Supplemental Educational Services
SINI
School In Need of Improvement
SLP
Student Learning Plan
U.S.C.A.
United State Code Annotated
USDA
U.S. Department of Agriculture
USED
United States Department of Education
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