Public Reporting Requirements and Data Verification for the 2008-09 No Child Left Behind (NCLB) School Public Accountability Reports (SPARs)

__________________________________________ Dr. Eric J. Smith
T. WILLARD FAIR, Chairman
Disaggregation of Data for Key Indicators and Online SPARs
Page Two
NCLB SPAR Indicators
Indicators Prepared by the DOE
1. Data for District Review and Verification
Page Three
1. Distribution Requirements
Page Four
1. 2008-09 NCLB SPARs Critical Dates for Districts
Page Five

FLORIDA DEPARTMENT OF EDUCATION

STATE BOARD OF EDUCATION

__________________________________________ Dr. Eric J. Smith

Commissioner of Education

T. WILLARD FAIR,

PETER BOULWARE

AKSHAY DESAI

ROBERTO MARTÍNEZ

PHOEBE RAULERSON

KATHLEEN SHANAHAN

LINDA K. TAYLOR

M E M O R A N D U M

TO:

District School Superintendents, District School Report Contacts, MIS Directors, and

Coordinators of Accountability

Public Reporting Requirements and Data Verification for the 2008-09 No Child Left Behind

(NCLB) School Public Accountability Reports (SPARs)

No Child Left Behind legislation requires that school districts provide parents with an annual school status

report prior to the beginning of each school year (see attached Critical Dates). To assist Florida school districts

in preparing these reports, known as the NCLB School Public Accountability Reports (SPARs), the

Department of Education will produce a downloadable file by district (

DPS##.GE.F70396.Y0809

data for the required NCLB indicators, plus a printable SPAR file (

DPS##.GE.F70405.Y0809)

Adequate Yearly Progress (AYP) addendum report (

DPS##.GE.F70417.Y0809

). Additional selected

indicators on the status of schools are included on the NCLB SPARs in the DOE-prepared data file.

Disaggregation of Data for Key Indicators and Online SPARs

NCLB legislation requires reporting on specific subgroups of students for FCAT results, the graduation rate,

and other indicators. The subgroups are shown on key indicators in the existing NCLB SPARs, which can be

accessed online at the following URL:

http://doeweb-prd.doe.state.fl.us/eds/nclbspar/index.cfm .

GARNET L. DUKES, JR.

Accountability, Research, and Measurement

325 W. GAINES STREET • SUITE 852• TALLAHASSEE, FL 32399-0400 • (850) 245-0400 • www.fldoe.org

NCLB SPAR Indicators

The following list shows the indicators that are required for the annual public disclosure reports under NCLB

provisions, as well as additional indicators providing data of interest on the status of Florida’s public schools.

Indicators are described in more detail in a publication titled “Guide to Calculations for the NCLB School

Public Accountability Report.” An online version of the 2008-09 guide is available at

http://www.fldoe.org/eias/eiaspubs/pdf/nclbguide.pdf. Note that the list of core academic courses for

highly qualified teacher (HQT) data has been updated for 2008-09. The course ranges for HQT are shown in

the online database Appendix R at http://www.fldoe.org/eias/dataweb/database_0809/appendr.pdf.

Indicators Prepared by the DOE

Kindergarten Readiness

NCLB Graduation Rate

Entry-Level College Placement Test (CPT) Results for 2007 Graduates

Student Test Results (FCAT and Alternate Assessments) Reading, Math and Science

National Assessment Education Program (NAEP scores at the state level)

New Teachers and Staff

School Evaluation for Unsafe School Choice Option

Teachers by Professional Degree Level

Classes Taught by Teachers Teaching In-Field/Out-of-Field*

Classes Taught by Highly Qualified Teachers*

October Membership

School Performance Grade

NCLB Adequate Yearly Progress (AYP) Indicator

Data for District Review and Verification

Some of the NCLB SPAR indicators for the 2008-09 report have been calculated in advance for prior

publications (such as the graduation and dropout rates, which present data from the previous year).

Considering this, and in light of the compressed production timeline for these reports, districts are being asked

to review data for only two indicators: Classes Taught by In-Field and Out-of-Field Teachers and the

Percentage of Classes Not Taught by Highly Qualified Teachers.

2008-09 Data for District Verification Prior to Release

Source of Data

Classes Taught by In-Field and

Out-of-Field Teachers

DOE Automated Student Information

Database; Teacher Course format, Survey 3

Classes Not Taught by Highly

Qualified Teachers

DOE Automated Student Information

Database; Student Demographic, Student

Course, Teacher Course; Survey 3

*Available for district review/verification beginning May 8, 2009.

The file names/numbers for these indicators are as follows:

In-Field/Out-of-Field verification file =

DPS##.GE.F70406.Y0809

Highly Qualified Teacher verification file =

DPS##.GE.F70407.Y0809

Detailed data for HQT and Out-of-Field =

DPS##.GQ.F63291.Y08093

** Report for request designed solely to provide assistance in verifying data; select Survey 3 for

results comparable with the SPAR data. Downloads as two reports (F63291 for HQT, and

F70801 for In-Field/Out-of-Field). These reports must be requested via the CICS menu and will

be available the following day.

Distribution Requirements

Remember, to meet NCLB legislation requirements, school reports must be made available to the

public before the beginning of the school year. Districts and schools may elect to send a multi-page

copy of the report (including the AYP indicator) to parents or guardians of all their students.

However, considering ongoing efforts to reduce printing costs and to take advantage of efficiencies

promoted by paperless forms of communication, the Florida Department of Education is suggesting

consideration of certain alternative methods for meeting this public disclosure requirement as

described below. Although the department’s goal is to have the NCLB SPARs available online as

soon as possible, districts should not rely on this as the means for meeting the reporting

In lieu of sending the NCLB SPAR itself, districts and schools may send notification of the report’s

availability to parents or guardians of every student, indicating where and how they can view or

obtain the report. At a minimum, a printed copy of the report must be kept at both the school and

district offices for viewing, and a copy must be sent to parents, guardians, or community members

Examples of other forms of access to the reports (which may reduce individual requests for printed

copies) include the following:

Copies are placed in public libraries or other public areas.

Each report is web-based with a print option.

Reports are printed in local newspapers, newsletters, or other general distribution print formats.

Reports are shown on local cable access channels.

The file name is DPS.FORMAT.TECH.Y0809.

2008-09 NCLB SPARs

Critical Dates for Districts

EARS sends memo to district school report contacts, accountability coordinators, and

superintendents regarding NCLB SPAR production, critical dates, required indicators,

updates to indicators, and distribution requirements.

Last update for Survey 3 indicators before verification files.

Survey 3 verification files become available for districts to access and review:

*Course Level Teacher raw data file, In-Field/Out-of-Field –

DPS##.GE.F70420.Y0809

*Course Level Teacher raw data file, HQT Status –

DPS##.GE.F70421.Y0809

School Level In-Field/Out-of-Field verification file =

DPS##.GE.F70406.Y0809

School Level Highly Qualified Teacher verification file =

DPS##.GE.F70407.Y0809

Detailed HQT report upon request:

DPS##.GQ.F63291.Y0809

Last update for Survey 3 indicators for 2

set of verification files.

Final chance for districts to download the HQT and In-Field and Out-of-Field

verification files available to review: (See List above)

Last day for districts to update Survey 3 data (There will be absolutely no opportunity

for updates after this date.)

NCLB SPAR data files are made available to districts:

NCLB SPAR data file:

DPS##.GE.F70396.Y0809

NCLB SPAR print file:

DPS##.GE.F70405.Y0809

AYP Report addendum, print file:

DPS##. GE.F70417.Y0809

Record layout available:

DPS.FORMAT.TECH.Y0809

0809 NCLB SPARs are posted online at

http://doeweb-prd.doe.state.fl.us/eds/nclbspar/index.cfm.

*These are two new raw data reports. The formats are as follows:

F70420 In-Field/Out-of-Field

F70421 HQT Status

Please note this schedule is subject to change.

Questions should be directed to Cyndi Holleman or Ali Raker, Education Accountability Reports

Services, at (850) 245-0400, Fax (850) 245-9097, or e-mail Cyndi.Holleman@fldoe.org

orAlice.Raker@fldoe.org.

Thank you for your assistance in providing accurate and useful educational data to Florida’s citizens.

c: School District Superintendents

School Improvement Contacts

School District Council of MIS

Student Database Contacts

Staff Database Contacts

Dr. Frances Haithcock, Chancellor of Public Schools