CONTACT PERSONS
NAME: David Montford
Martha Haynes
PHONE: (850) 488-5142
(850) 487-2280
September 27, 2002 SUNCOM: 278-5142
277-2280
CFO 03-21
MEMORANDUM
TO: District School Superintendents
FROM: Wayne V. Pierson
SUBJECT: October 2002-03 FTE Survey
The 2002-03 Florida Education Finance Program October FTE survey will
be conducted the week of October 7-11, 2002. The FTE from this survey
will be used in the third calculation of the 2002-03 Florida Education
Finance Program. Please see the attached schedule of program numbers for
FTE reporting. The 2002-03 FTE General Instructions may be viewed at:
http://www.firn.edu/doe/fefp/fteinstr.pdf.
FTE to be Reported
The 2002-03 FEFP provides funding for the 180-day regular school year for
students attending schools that are not juvenile justice facilities. With the
exception of Department of Juvenile Justice (DJJ) programs, which are
funded through the FEFP, PK-12 courses offered beyond the regular 180-
day school year are funded through the Supplemental Academic Instruction
Allocation. Summer school programs (with the exception of DJJ
educational programs) are not dependent on reported FTE; however,
districts are required to continue to report summer school FTE for use by the
Department in providing statistical reports.
Do not report FTE for
students in after school and Saturday programs
.
CFO 03-21
September 27, 2002
Page 2
Exceptional Education Student Record
The Student Course Schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
Exceptional Education Student Record to generate funding under the FEFP.
General Information
Attached are the following:
•
District FTE certification form letter
•
Schedule of Program Numbers
•
Reporting deadlines
The attached form letter, which certifies the July and October
fundable
FTE, must be signed by
the superintendent or designee and submitted no later than Thursday, November 14, 2002. The
July survey PK-12 FTE totals provided in the letter must match the PK-12 unweighted FTE
totals in the database as provided by the final FTE report, File 05107, which was prepared
immediately following the system cutoff on Friday, September 20, 2002. If amendments for the
July survey are provided by Friday, November 8, 2002, they should also be reflected in the July
FTE total.
The 2002-03 FEFP provides funding for more than 180 days only for students
attending schools that are juvenile justice facilities; therefore, FTE certified in this letter
for July should be earned in Department of Juvenile Justice (DJJ) programs. This
includes DJJ facilities, PACE centers, and Marine Institutes.
The October survey FTE total provided in the letter must match the unweighted FTE total in the
database as provided by the final FTE Report, File 05107, which will be processed immediately
following the system cutoff on Friday, November 8, 2002.
For the October and February
surveys, include all FTE with the exception of: (1) Intersession FTE which is identified
with a code of "A" on the Year Round/Extended School Year FTE Indicator data element
on the Student Course Record format; and (2) Extended School Year FTE which is coded
with a "B" on the Year Round/Extended School Year Indicator data element, as this FTE
is not funded through the FEFP.
Report 60.021, Supplemental FTE Data File List, is available upon request by the school district
and provides DCF/DJJ, Advanced Placement, International Baccalaureate, and Advanced
International Certificate of Education FTE by school.
For additional student information, consult the DOE Information Database Requirements:
Volume 1--Automated Student Information Systems Manual.
In the event it is necessary to FAX hard copy data in order to meet any of these deadlines, the
following FAX number should be used: (850) 922-6742 or Suncom 292-6742.
CFO 03-21
September 27, 2002
Page 3
FTE for Workforce Development Programs
FTE for Workforce Development Programs is generated by DOE from the elements in WDIS
records. While not used for 2002-03 program operations funding, this measurement of program
service is needed for capital outlay funding and other purposes.
WVP:DGM:bb
Attachments
cc: FTE Administrators
District MIS Contacts
Finance Officers
District Database Contacts
ATTENTION: KAREN JOHNSON
Date: ______________________ Due Date: November 14, 2002
Fax Number: (850) 922-6742
Suncom Fax : 292-6742
Mr. David Montford
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Montford:
This letter certifies the July and October fundable FTE to be used in the Third Calculation of the
2002-03 Florida Education Finance Program (FEFP). The following represents the total in the
Department of Education Information Database as indicated by the final FTE report, File 05107,
for the July (adjusted by any amendments) and October survey periods for the
______________________ County School District. All district schools, as appropriate, are
represented.
Total fundable PK-12 FTE
Florida Education Finance Program
July 2002 survey total
____________________________
October 2002 survey total ____________________________
Sincerely,
____________________________
Signature of Superintendent
DM:bb