Florida Department of Education
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Education Information and Accountability Services
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2008-2009 McKay Prepayment Verification Format
1. This format is used for the verification of eligibility of students who receive
McKay Scholarships - prior to the payment of the scholarship each quarter.
2. DATASET
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NAMES: The dataset names of the files produced by the
Department of Education are DPSxx.GQ.F70561.Yyyyys for payment 1 and
DPSxx.GQ.F70562.Yyyyys for payment 2 where ‘xx’ indicates the district
number, ‘yyyy’ indicates the school year and ‘s’ indicates the survey period (2
for October or 3 for February). The school district response to the pre-
payment verification uses file names DPSxx.GQ.F70571.Yyyyys for payment
1 and DPSxx.GQ.F70572.Yyyyys for payment 2 where ‘xx’ indicates the
district number, ‘yyyy’ indicates the school year and ‘s’ indicates the survey
period (2 for October or 3 for February).
3. ENTRY (RE-ENTRY) DATE and WITHDRAWAL DATE:
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The initial pre-
payment eligibility verification files will contain blanks in these date fields.
School districts will insert either an Entry (Re-entry) Date or a Withdrawal
Date (not both) and return the file to NWRDC under the appropriate file name.
All date fields should be in the MMDDYYYY format. The dates must be valid
dates greater than (after) May 1, 2000.
4. STUDENTS NEVER ENROLLED:
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For students never enrolled in the school
district all nines (99999999) should be entered in both the Entry (Re-entry)
Date and Withdrawal Date fields.
5. If any record was transmitted in error or needs to be revised, the current file at
North West Regional Data Center (NWRDC) must be deleted and an entire
new file must be re-submitted.
6. CONTACT INFORMATION:
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Questions regarding this data collection activity
should be directed to Harold McLeod, Program Specialist, at (850) 245-0400
or Harold.Mcleod@fldoe.org.
1
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Florida Department of Education
Education Information and Accountability Services
2008-2009 MCKAY PREPAYMENT VERIFICATION
FIELD CHARACTERISTICS:
Record Length _160__
Effective Date
A = Alphabetic only
Block Size __32640____
October 2005
A/N = Alphanumeric
N = Numeric only
Dataset Names
Z = Zoned Numeric
DPSxx.GQ.F70561.Yyyyys
P = Packed decimal
DPSxx.GQ.F70562.Yyyyys
R = Right justified, leading zeros
DPSxx.GQ.F70571.Yyyyys
L = Left justified
DPSxx.GQ.F70572.Yyyyys
Item
Number
From-To
Size
Field
Char.
Field Description
1
1-2
2
N
District Number, Current Enrollment
The two digit number for the school district receiving or
submitting the data.
2 3-14 12
A/N
District Name
The name of the school district receiving or submitting the
data.
3
15-18
4
A/N
Private School Number
The state assigned four digit school number (0001-9899) for
the private school the student attends.
4
19-61
43
A/N
Private School Name
The name of the private school the student attends.
5 62-71
10
A/N
Student Number Identifier, Florida
A ten-character code used to uniquely identify a student.
See the Automated Student Data Base manual for a more
detailed explanation.
6
72-88
17
A/N/L
Student Last Name
The student’s last name.
7
89-100
12
A/N/L
Student First Name
The student’s first name.
8 101-102
2
A/N
Grade Level
The student’s current grade level placement:
Code
Definition
PK Prekindergarten
KG Kindergarten
01-12 First through twelfth grades
2
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Florida Department of Education
Education Information and Accountability Services
2008-2009 MCKAY PREPAYMENT VERIFICATION
Item
Number
From-To
Size
Field
Char.
Field Description
9
103-105
3
N
FEFP Program Number - First
The number of the Florida Education Finance Program in
which the student earns FTE.
10
106-109
4
N
Class Hours, Weekly - First
The actual number of instructional membership hours during
the week for which the student is enrolled for the designated
FEFP Program Number. Two decimal places implied.
Example: 2500 = 25 hours per week.
11
110-111
2
N
FTE Earned - First
The two-decimal numeric value for the FTE earned under the
Florida Education Finance Program (FEFP) by the student.
12
112-114
3
N
FEFP Program Number - Second
The number of the Florida Education Finance Program in
which a student earns FTE.
13
115-118
4
N
Class Hours, Weekly - Second
The actual number of instructional membership hours during
the week for which the student is enrolled for the designated
FEFP Program Number. Two decimal places implied.
Example: 2500 = 25 hours per week.
14
119-120
2
N
FTE Earned - Second
The two-decimal numeric value for the FTE earned under the
Florida Education Finance Program (FEFP) by the student.
15 121-126
6
A/N Record ID
DOE-assigned identification number for this record.
16 127-130
4
A/N School Code
Code 3518: Student is participating in the McKay
Scholarship Program.
3
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Florida Department of Education
Education Information and Accountability Services
2008-2009 MCKAY PREPAYMENT VERIFICATION
Item
Number
From-To
Size
Field
Char.
Field Description
17
131-138
8
A/N
Entry (Re-entry) Date
Date (MMDDYYYY) of the student’s entry or re-entry into a
public school in the district.
If the student subsequently
withdrew from the district, leave this field blank. If the
student has never been enrolled in the district, place all
nines (99999999) in this field.
18 139-146
8
A/N
Withdrawal Date
Date (MMDDYYYY) of the student’s withdrawal from the
school district. If the student is currently enrolled in a public
school in the district, leave this field blank. If the student has
never been enrolled in the district, place all nines
(99999999) in this field.
19 147-160
14
A/N
Filler
4
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