FLORIDA DEPARTMENT OF EDUCATION
DPS: 2009-010
Date: 2/06/2009
DR. ERIC J. SMITH
Commissioner of Education
Talented 20 Program:
Technical Specifications for
the Submission of Talented 20 Data
Summary:
Below is the information regarding the submission of data to identify the students of the class of
2009 who rank in the top 20 percent of their graduating class and who may be eligible for the Talented 20
Program.
Data may be transmitted beginning Thursday, February 5, 2009, through Monday, March 9, 2009.
Contact
: Helen Lancashire, Student Support Services, (850) 922-3727
hlancash@tempest.coedu.usf.edu
Laverne McKenzie, Florida Department of Education, (850) 245-9763
Laverne.mckenzie@fldoe.org
Status
:
X
New Technical Specifications for the Submission of Talented 20 data
- Revises and replaces existing document
Issued by the
Florida Department of Education
Division of Public Schools
Bureau of
Exceptional Education and Student Services
http://www.fldoe.org/ese
Technical Specifications for the Submission of Talented 20 Data
General guidelines for determining the top 20% of the graduating class are as follows:
•
Identify the top 20% of students in the senior class including those students who have
selected a three-year, 18-credit graduation program. Include only students from schools that
offer a standard curriculum such as regular district high schools, combination schools,
magnet schools, charter schools, alternative schools, and other schools identified by the
district that offer a standard curriculum and the 18 units of core courses required for state
university system admission (SUS). SUS admission requirements, including course
distribution requirements for SUS admission, are specified in the 2009 Florida Counseling for
Future Education Handbook, pages 143-152, available online at
http://facts23.facts.org/navigation/detail/future_educ_handbook.do?pageId=070502.
•
Rank the students in your senior class who are receiving a standard diploma. Use the
cumulative grade point average (GPA) calculation methodology that you use to
determine the valedictorian. Placement in the top 20% of the senior class must be based
upon the ranking by cumulative GPA after the posting of seventh semester grades. You
must include all students in the ranking who are scheduled to graduate in 2009, including
those students who have selected a three-year graduation program.
•
High schools that include both a traditional and a magnet program must report separate
lists. These are the top 20% of the senior class in the magnet program and the top 20% of
the senior class in the traditional programs. The sum of both lists cannot exceed 20% of
the total senior class. Schools are responsible for determining if any program at their
school qualifies as a magnet program.
Specific guidelines for submitting student transcripts to the Talented 20 Program via the FASTER
(Florida Automated System for Transferring Educational Records) electronic transcript system
are as follows:
•
Transcripts for all members of the 2009 graduating class must be addressed in the same
way as transcripts being submitted to the Bright Futures System: Addressed School
950970 (if the student is currently in Bright Futures ‘practice’) or Addressed School
950971 (if the student is currently in Bright Futures ‘production’).
•
Early admit students are eligible for the Talented 20 Program and must be included in the
class rank. Unlike past years, however, early admit students will be submitted to the same
address as the rest of the students in their graduating class (since Bright Futures no longer
permits early admit students to be submitted at the end of their junior year in high
school).
•
The
Message Type
(field #5 on the FASTER Header Record, at character positions 36-
38) should be set to the value ‘
Q20
’ instead of the Message Type value you would
normally have used in a Bright Futures transmission. This is required for the submission
of Top 20 transcripts.
•
The Talented 20 and Bright Futures Systems have separate locking mechanisms to keep
the systems from interfering with each other. Thus, a transcript sent to Talented 20 will
go through, even if the student’s Early Evaluation transcript in Bright Futures is locked.
Technical Specifications for the Submission of Talented 20 Data
Page 2
•
All courses must be on the transcript – including courses in progress (both courses now in
progress and courses students will be taking during the second half of their senior years),
courses for students on block schedule, Florida Virtual High School online courses, and
dual enrollment courses for students classified as “early admit” students.
•
Social Security Number (preferred)
or Florida Student ID number should be verified
for accuracy. It is preferable that you send
Social Security Numbers
to facilitate
matching transcripts with SAT and ACT scores.
•
The
weighted GPA
should be put in
Grade Point Average District, Cumulative,
field
#43 on the FASTER Demographic (T1) Record, at character positions 897-901.
•
The
unweighted GPA
should be put in
Grade Point Average State, Cumulative,
field
#44 on the FASTER Demographic (T1) Record, at character positions 902-906.
•
Both
Grade Point Average District, Cumulative
and
Grade Point Average State,
Cumulative
are required fields for submission of Top 20 transcripts.
•
Only students who will receive a
standard diploma
should be submitted to the Talented
20 Program.
•
Student mailing address
should be verified for accuracy.
•
These data will be processed nightly beginning
Thursday, February 5, 2009
. Districts
may submit as many transcript evaluations as needed up to the March 6, 2009, deadline.
•
An eligibility report will be produced for Talented 20 transcript evaluation data that are
submitted. This report will be available via the ‘Educators Login’ link on the Talented 20
web page (www.fldoe.org/Talented20/).
o
School administrators and guidance counselors will click on this link, bringing up
the login page (see Example 1) where they will enter the Logon ID and Password
provided in 2006 to the Talented 20 Program contact in each district.
If you have questions regarding the Logon ID, please contact Marsha Studdard,
Student Support Services Project, via email at studdard@tempest.coedu.usf.edu
or telephone (850) 922-3727.
o
Clicking ‘Submit Logon Request’ will bring up the Talented 20 Main Menu
(see Example 2). The system will already have entered the user’s school
district. For school-level users, the system will also have entered the user’s
school (district-level users will be able to select a school from the drop-down
list). All users can then select graduation year from the third drop-down list.
If the current graduation year (the graduating class of 2009) is selected, the
user will have the following three choices (if a later year is chosen, only the
third option will be operational):
- Evaluation Summary for Top 20 students. A sample of this report can be
found in Example 3. It contains summary totals for the school and lists
every student designated as a Top 20 student, with their name, ID,
eligibility status, and (for students not yet eligible) the number of credits
the student is missing in each of the six subject area categories. The
report will be sorted alphabetically. By clicking on the student’s
Technical Specifications for the Submission of Talented 20 Data
Page 3
eligibility Status, the user can then bring up an individual Student
Evaluation Report (see Example 4) which lists the courses submitted
with the student’s transcript and identifies which were used and how
much their credits counted towards satisfying one of the Talented 20
subject area requirements.
- District Progress Report. This report is in the same format as the school
summary totals in the Evaluation Summary but contains the totals for the
entire school district (this option is only available to district-level users).
- Evaluation Summary for All Students. This is the same report as the Top
20 evaluation summary, except that it covers every student in the school,
and will contain a column for the student’s GPA (an unweighted
calculation based on the credits used in satisfying the 24-credit state
graduation requirement) instead of a column for eligibility Status. The
report will be sorted in descending order by GPA. It is anticipated that
this report will be most useful in advising students nearing the end of
their sophomore or junior years. Like the Top 20 summary, users can
click on a column for the student (in this case, the GPA column) to bring
up an individual Student Evaluation Report.
•
Remember to carefully review student eligibility status. For those students deemed
ineligible, verify their data to determine if corrections are necessary, resubmitting the
transcript(s) to make these corrections.
•
The final submission of this data will be on
Monday, March 9, 2009
. At that point, the
data will be locked and no further processing will occur.
•
The system will archive the information on which the Talented 20 evaluations were based
to maintain a record of the students’ final Talented 20 evaluations.
It is imperative that you review students’ mailing addresses and student identification numbers
for accuracy. All data, including corrections to the Talented 20 Program Eligibility Reports, must
be received no later than
Monday, March 9, 2009
.
If you have any technical questions concerning transmissions to the DOE High School
Transcript Database, please contact Laverne McKenzie at laverne.mckenzie@fldoe.org or
(850) 245-9763, SUNCOM/205-9763. If you have questions regarding the Talented 20
Program, please contact Helen Lancashire, Student Support Services, at (850) 922-3727,
Suncom 292-3727, or e-mail hlancash@tempest.coedu.usf.edu
CPY:hl
cc: Talented 20 Program contacts
MIS contacts
District Student Services Directors
District Guidance Supervisors
Technical Specifications for the Submission of Talented 20 Data
Page 4
Example 1
Talented 20 Login Page
Florida's Talented 20 Program
Florida Department of Education
Please enter your Talented 20 Logon ID and Password:
Logon ID:
Password:
New Password:
Re-type New
Password:
Submit Logon Request
Technical Specifications for the Submission of Talented 20 Data
Page 5
Example 2
Talented 20 Main Menu
Florida's Talented 20 Program
Florida Department of Education
Main Menu
LOGONID
17 Jan 2006
13:11:05
Set these options...
District/County
School
Graduation Year
...Then click on one of the links below
•
Evaluation Summary for Top 20 Students (for current school),
•
District Progress Report (on Top 20 students from all schools),
•
Evaluation Summary for All Students (for current school).
Technical Specifications for the Submission of Talented 20 Data
Page 6
Example 3
Talented 20 Evaluation Summary
Florida's Talented 20 Program
Florida Department of Education
Evaluation Summary - Top 20 Students
LOGONID
17 Jan 2006
13:11:06
District
(Your district's name)
School
(Your school's name)
Total Students Evaluated
3
Eligible for Talented 20
2
Total Ineligible Students
1
Click on a student's Status to see a report of the courses used in their evaluation.
Last
Name
First
Name
Middle
Name
Student
ID
Status
English Math
Nat
Sci
Soc
Sci
For
Lang
Electives
DOE
JANE
QUINN
123456789 INELIGIBLE
0.50
DOE
JOHN
QUINCY
223456789 ELIGIBLE
ROE
RITA
JANE
323456789 ELIGIBLE
Technical Specifications for the Submission of Talented 20 Data
Page 7
Example 4
Talented 20 Student Evaluation Report
Florida's Talented 20 Program
Florida Department of Education
Student Evaluation Report
LOGONID
17 Jan 2006
13:11:06
Student Name
(Student’s name)
Student ID
(Student’s SSN or Fla. ID)
Evaluation Date
02/09/2006
Talented 20 Status
2
Credits Missing
MA - 0.50
Year-Term
Course#
Course Title
Local
Subj Area
Grade
Credit
Attempted
Credit
Earned
Used T20
Subj Area
T20 Credits
Used
20052006-1 2106310 AMER GOVT
AG
B
0.50
0.50
SS
0.50
20052006-2 2102310 ECONOMICS
EC
IP
0.50
0.00
SS
0.50
20032004-1 1900310 DRIVER ED
EL
P
0.50
0.50
20032004-2 0200310
COMPU
APPLI I
EL
A
0.50
0.50
EL
0.50
20022003-1 1001320 ENG HON I
EN
B
0.50
0.50
EN
0.50
20022003-2 1001320 ENG HON I
EN
A
0.50
0.50
EN
0.50
20032004-1 1001350 ENG HON II
EN
A
0.50
0.50
EN
0.50
20032004-2 1001350 ENG HON II
EN
A
0.50
0.50
EN
0.50
20042005-1 1001380 ENG HON III
EN
B
0.50
0.50
EN
0.50
20042005-2 1001380 ENG HON III
EN
B
0.50
0.50
EN
0.50
20052006-1 1001410 ENG HON IV
EN
B
0.50
0.50
EN
0.50
20052006-2 1001410 ENG HON IV
EN
IP
0.50
0.00
EN
0.50
20052006-1 0800300
LF MGMT
SKL
LM
A
0.50
0.50
20042005-1 1200380 ALGEBRA IA
MA
B
0.50
0.50
MA
0.25
20042005-2 1200380 ALGEBRA IA
MA
C
0.50
0.50
MA
0.25
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