1. G-8. How should students be reported in subsequent years for transferring to
    2. General Information Related to Student Assessment ……...………………14
      1. H-1. How are students’ assessment data reported to the Florida Department of
      2. Education (FLDOE)?
      3. H-2. When must the LEA report student data to the Florida Student Information
      4. Database system?
    3. General Information
      1. A-1. Which students are eligible for SES?
      2. A-2. What criteria are used to determine eligibility for SES?
      3. A-4. What lunch status determines student eligibility to receive SES?
      4. Because a student’s Lunch Status might change between the time the student is deemed eligible for SES and the time of the survey reporting period, records might be flagged in the state student database as an exception. Records flagged with an exception WILL LOAD to the state student database, however these records in the Exception Reports should be reviewed by the LEAs and corrected if applicable.
      5. A-5. Are students attending Provision 2 schools eligible for SES?
      6. A-6. Which schools must offer SES?
      7. A-7. How are students’ SES data reported to the Florida Department of
      8. Education (FLDOE)?
      9. A-8. When must the LEA report student data to the Florida Student Information Database system?
      10. A-9. What must be reported for SES?
    4. Supplemental Educational Services Record Format
      1. B-1. What data reporting format must be submitted for each student
      2. participating in SES?
      3. B-2. What are key fields?
      4. B-3. What is a term?
    5. Supplemental Educational Services - Begin Services Date
    6. Supplemental Educational Services – Service Provider Number
      1. D-1. What does the SES – Service Provider data element capture?
      2. D-2. How do LEAs determine the SES – Service Provider number?
      3. D-3. Should a new record be created if a child changes providers during the
      4. year?
      5. D-4. What needs to be reported for children with disabilities or English
      6. Language Learners (ELL)?
    7. Supplemental Educational Services – Hours of Contact
      1. E-1. What does the SES – Hours of Contact data element capture?
      2. E-2. How must the information about SES – Hours of Contact be reported?
      3. E-4. How must the SES - Hours of Contact be reported if the student received
      4. services in more than one subject area or by more than one service
      5. provider?
      6. E-5. Are the SES - Hours of Contact cumulative?
      7. E-6. If a student is served after survey 3 (early February) but before the end of
      8. the school year, how are the hours reported?
      9. E-7. What does the LEA report if a student is assigned a provider, but does
      10. not receive any hours of tutoring?
      11. E-8. How should an LEA report hours when a student is reassigned to a
      12. different SES service provider?
      13. E-10. How are hours reported for the summer term services?
    8. Supplemental Educational Services School
      1. F-1. What is a SES Services School?
      2. F-2. May the LEA allow a student to continue SES participation if the student
        1. G-8. How should students be reported in subsequent years for transferring to
        2. another school pursuant to NCLB school choice?
        3. G-9. Does a student who chooses CWT have to ride the bus to be considered for code C?
    9. General Information Related to Student Assessment
      1. H-1. How are students’ assessment data reported to the Florida Department of
      2. Education (FLDOE)?
      3. H-2. When must the LEA report student data to the Florida Student Information Database system?
    10. Student Assessment Record Format

 
 
 
 
 
Technical Assistance Paper
Reporting NCLB School Choice Options -- Choice with
Transportation and Supplemental Educational Services
Dr. Eric J. Smith
 
Commissioner of Education
 
 
FLORIDA DEPARTMENT OF EDUCATION
K12: 2008 - 87
Date: November 10, 2008
2008-2009
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Summary
:
The purpose of this Technical Assistance Paper is to provide information regarding the reporting of
school choice options, including Choice With Transportation (CWT) and Supplemental Educational
Services (SES) pursuant to the No Child Left Behind (NCLB) Act via the Florida Department of
Education’s (FLDOE) automated student information system.
 
Updates:
The file format, Title I Supplemental Educational Services, was first reported in school year 2004-2005
and has been updated and revised for the 2008-2009 reporting year. This data format was designed
for reporting students who receive Title I Supplemental Educational Services (SES) according to NCLB
Title I Section 1116(e)(1).
 
Contact
: Mary Jo Butler, maryjo.butler@fldoe.org, 850.245.0479
Anke Toth, anke.toth@fldoe.org, 850.245.0479
Linda Fleming, linda.fleming@fldoe.org, 850.245.0400
Kim Ward, kim.ward@fldoe.org, 850.245.0400
 
Status
:
 
New Technical Assistance Paper
X
Revises and replaces existing Technical Assistance Paper (K12: 2006-19)
 
Source:
No Child Left Behind Act of 2001, Pub. L. No. 107-110, with the SES provisions codified in 20
USCA
§
6316;34 C.F.R.
§§
200.45-200.49; United States Department of Education NCLB
Supplemental Educational Services Non-Regulatory Guidance, dated June 13, 2005; Section
1008.331, Fla. Stat.(2008), Rule 6A-1.039, Fla. Admin. Code.
Issued by the Florida Department of Education
Division of Public Schools
Bureau of Student Assistance
http://www.fldoe.org/flbpso/
 
DR. FRANCES HAITHCOCK
CHANCELLOR OF PUBLIC SCHOOLS
 
325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org

 
Table of Contents
 
Supplemental Educational Services (SES)
 
General Information …………………………………………………………………………...5
 
A-1.
Which students are eligible for SES?
A-2. What criteria are used to determine eligibility for SES?
A-3. How does Florida’s Differentiated Accountability Model affect the
implementation of SES?
A-4. What lunch status determines student eligibility to receive SES?
A-5. Are students attending Provision 2 schools eligible for SES?
A-6. Which schools must offer SES?
A-7. How are students’ SES data reported to the Florida Department of Education
(FLDOE)?
A-8. When must the LEA report student data to the Florida Student Information
Database system?
A-9. What must be reported for SES?
  
 
Supplemental Educational Services Record Format ………………………………….7
 
B-1. What data reporting format must be submitted for each student participating in
SES?
B-2. What are key fields?
B-3. What is a term?
B-4. What codes need to be used to indicate a student participated in different terms?
 
Supplemental Educational Services - Begin Services Date …………………………...8
 
C-1. What does the SES - Begin Services Date data element capture?
C-2. Can the Begin Services Date vary for each student and for each provider?
 
 
Supplemental Educational Services - Service Provider Number …………………….8
  
D-1. What does the SES – Service Provider data element capture?
D-2. How do LEAs determine the SES – Service Provider number?
D-3. Should a new record be created if a child changes providers during the year?
D-4. What needs to be reported for children with disabilities or English Language
Learners (ELL)?
D-5. How do LEAs determine the SES provider number if the LEA has received
approval to offer SES?
 
 
Supplemental Educational Services - Hours of Contact ……………………………….9
 
E-1. What does the SES – Hours of Contact data element capture?
E-2. How must the information about SES – Hours of Contact be reported?
E-3. What should be reported for the SES – Hours of Contact: Reading/Language
Arts if the student is only receiving SES instruction in Mathematics?
E-4. How must the SES - Hours of Contact be reported if the student received
services in more than one subject area or by more than one services provider?
  
1
E-5. Are the SES - Hours of Contact cumulative?
 

 
 
E-6. If a student is served after survey 3 (early February) but before the end of the
school year, how are the hours reported?
E-7. What does the LEA report if a student is assigned a provider, but does not
receive any hours of tutoring?
E-8. How should an LEA report hours when a student is reassigned to a different SES
service provider?
E-9. How should the LEA report hours of service beyond the contract or amount paid
for by the LEA?
E-10. How are hours reported for the summer term services?
 
  
 
Supplemental Educational Services School …………………………………………….11
 
F-1. What is a SES Services School?
F-2. May the LEAs allow a student to continue SES participation if the student
transfers from an eligible school to a school not required to offer SES?
 
  
 
Choice with Transportation (CWT)
 
General Information …………..........……………………………………………...….12
 
G-1. Which students are eligible for CWT?
G-2. What data are used to determine eligibility for CWT?
G-3. Which schools must offer CWT in the 2008-2009 school year?
G-4. How are students’ CWT data reported to FLDOE?
G-5. When must the LEA report student data to the Florida Student Information
Database System?
 
G-6. What must be reported for CWT?
G-7. What Educational Choice code would be used if a student transfers from a
Title I school that did not meet AYP for two or more years to a receiving school
that met AYP; however, during the next school year the same school does not
meet AYP and parents choose to have the child remain in this school?
G-8. How should students be reported in subsequent years for transferring to
another school pursuant to NCLB school choice?
G-9. Does a student who chooses CWT have to ride the bus to be considered for
code C?
G-10. How should students be reported if they are entitled to receive CWT within a
designated zone but want to attend schools outside of that zone?
 
Supplemental Educational Services and Choice with Transportation
Program Evaluation
 
General Information Related to Student Assessment
……...………………
14
 
H-1. How are students’ assessment data reported to the Florida Department of
Education (FLDOE)?
H-2. When must the LEA report student data to the Florida Student Information
Database system?
  
2
 

 
 
Student Assessment Record Format…………………………………………………..14
 
I-1. What data reporting format must be submitted for each student?
 
Student Assessment - Test Score ……………………………………………………...15
  
J-1. What does the Student Assessment – Test Score data element capture?
J-2. How must the information about Student Assessment – Test Score be
reported?
 
 
Student Assessment - Test Score Type….…………………………………………..15
 
K-1. What does the Student Assessment – Test Score Type data element capture?
K-2. How must the information about Student Assessment – Test Score Type be
reported?
 
 
Student Assessment - Test Form……………………………………………………....16
 
L-1. What does the Student Assessment – Test Form data element capture?
L-2. How must the information about Student Assessment – Test Form be
reported?
 
 
Student Assessment -Test Level……………………………………………………….16
 
M-1. What does the Student Assessment – Test Level data element capture?
M-2. How must the information about Student Assessment – Test Level be
reported?
 
 
Student Assessment - Test Subject Content …..……………………………………16
 
N-1. What does the Student Assessment – Test Subject Content data element
capture?
N-2. How must the information about Student Assessment – Test Subject Content
be reported?
 
 
No Child Left Behind (NCLB) Data Elements for SES and CWT
 
NCLB Option - General……………………………………..…...………….….…………17
 
O-1. Why are LEAs required to report the number of students who applied for CWT
and SES?
O-2. What are the purposes for reporting this data?
O-3. Is the information reported by school or by student?
O-4. Does the LEA report the number of applications received for students who are
not eligible for services?
 
O-5. When must the LEA report student data to the Florida Student Information
Database system?
 
 
 
  
3
 

 
 
 
NCLB Option - Supplemental Educational Services………….…………........…….18
 
P-1. What information is required for the NCLB Option, SES data element?
P-2. When is the NCLB Option, SES - Code C used?
P-3. When is the NLCB Option, SES - Code D used?
P-4. When is the NCLB Option, SES - Code Z used?
 
NCLB Option - Choice with Transportation ……..…………………………………….18
 
Q-1. What is collected in the NCLB Option, CWT data element?
Q-2. When is the NCLB Option, CWT - Code C used?
Q-3. When is the NLCB Option, CWT - Code D used?
Q-4. When is the NCLB Option, CWT - Code Z used?
 
Resources …………………………………………………………………………………. 21
 
Acronyms …………………………………………………………………………………...22
  
4
 

 
 
Supplemental Educational Services (SES)
 
General Information
 
A-1. Which students are eligible for SES?
 
Students from low-income families who attend Title I schools that are in their first year
of school improvement, corrective action, or restructuring are eligible for SES.
Eligibility is thus determined by whether a student is eligible for free or reduced price
lunch and the improvement status of the school the student attends.
A-2. What criteria are used to determine eligibility for SES?
 
For the purposes of determining eligibility for SES, the Local Education Agency (LEA)
must determine family income on the same basis that the LEA uses to make
allocations to schools under Title I [20 USCA § 6316(e)(12)(A)]. Since the LEA
determines the allocations for schools for Title I based on the previous year's lunch
status, the previous year's lunch status may also be used to determine eligibility for
SES. Further, Florida law, [Section 1008.331(2)(c), Florida Statutes] states, "School
districts must provide notification to parents of students eligible to receive
supplemental educational services prior to and after the start of the school year." In
order for an LEA to notify parents prior to the start of school, the LEA must use the
lunch status from the prior school year’s pre-approved applications.
 
Since state law requires LEAs to notify parents regarding students’ SES eligibility at
the start of the school year, LEAs must also notify the parents of students newly
enrolled in the school of the opportunity to participate in SES.
 
Since lunch status can change throughout the school year, some children receiving
SES may "appear" ineligible for SES because their lunch status in the Florida Student
Information Database will not reflect free or reduced priced meals. Because of the
potential for the student’s lunch status to change throughout the school year, it is
advisable to maintain documentation of the student’s lunch status at the time the
student was determined eligible to receive SES.
 
A-3. How does Florida’s Differentiated Accountability Model affect the
implementation of SES for the 2008-2009 school year?
  
The Differentiated Accountability Model (DA) reverses the order that schools must
offer choice with transportation and SES. Under current federal law, for Title I schools
identified as in need of improvement, choice with transportation is offered beginning in
the first year the school is identified as in need of improvement and SES is offered
beginning in the second year the school is identified as in need of improvement.
Under the DA model, SES must be offered beginning in the first year the school is
identified as in need of improvement and choice with transportation is offered
beginning in the second year the school is identified as in need of improvement.
 
 
 
 
  
5
 

 
 
The DA model affects the implementation of NCLB school choice for the 2008-2009
school year as follows:
 
Supplemental Educational Services must be offered to eligible students in SINI
1+ schools
Choice with Transportation must be offered to eligible students in SINI 2+
schools (See G-3)
 
A-4. What lunch status determines student eligibility to receive SES?
 
Students with codes 2, 3 or 4 in the data element Lunch Status are eligible for SES if
the student’s Title I school has been identified as in need of improvement for one or
more consecutive years.
Because a student’s Lunch Status might change between the time the student is
deemed eligible for SES and the time of the survey reporting period, records might be
flagged in the state student database as an exception. Records flagged with an
exception WILL LOAD to the state student database, however these records in the
Exception Reports should be reviewed by the LEAs and corrected if applicable.
 
 
A-5. Are students attending Provision 2 schools eligible for SES?
 
Yes. “Provision 2” allows schools that offer students lunches at no charge, regardless
of the students’ economic status, to certify students as eligible for free or reduced price
lunches once every four years and longer, under certain conditions. Therefore,
students attending USDA-approved Provision 2 schools are eligible for SES if the Title
I school has been identified as in need of improvement for one or more years. The
Lunch Status code for students attending a Provision 2 school is code 4.
A-6. Which schools must offer SES?
 
Title I schools that fail to make Adequate Yearly Progress (AYP) for two or more
consecutive years must offer parents of eligible students the opportunity to participate
in SES. These schools are considered to be Schools in Need of Improvement for the
first year (SINI 1).
 
A-7. How are students’ SES data reported to the Florida Department of
Education (FLDOE)?
 
Individual student SES records are transmitted to the Florida Student Information
Database using the Title I Supplemental Educational Services (SES) format. An
electronic link to the Supplemental Educational Services format is provided in the
resources section of this paper.
 
A-8. When must the LEA report student data to the Florida Student
Information Database system?
 
According to Section 1008.385(2) Florida Statutes, LEAs must submit a record for
each student who was assigned to an SES provider four times during the year as
follows:
 
  
6
 

 
 
Survey 2 (October) – students who were assigned to an SES provider at any time
period from the beginning of the school year through the survey period.
Survey 9 (December/January) and Survey 3 (February) – students who were
assigned to an SES provider at any time during the school year up to the survey
due date.
Survey 5 (August) – any student who was assigned to an SES provider at any time
during the school year and the accompanying summer session.
 
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
A-9. What must be reported for SES?
 
All data elements listed on the SES record format must be reported for all students
who were assigned to a services provider including those students who were assigned
but did not receive services.
Supplemental Educational Services Record Format
 
B-1. What data reporting format must be submitted for each student
participating in SES?
 
At least one SES format record must be submitted for each student who received
tutoring services or who was assigned to a provider. Links to the data elements are
provided in this table, or use the link to the SES record format in the resources section
of this document.
 
2008-2009 SUPPLEMENTAL EDUCATIONAL SERVICES RECORD FORMAT
 
' * ' indicates key fields.
(Click on the link to view or download a pdf version of the document)
Item
No.
From-
To
Size
Field
Char.
Field Description
1 1-2
2
N/R District Number, Current Enrollment *
2 3-6
4
A/N/R
School Number, Current Enrollment *
3 7-16
10
A/N Student Number Identifier, Florida *
4 17-17
1
N
Survey Period Code *
5 18-21
4
N
Year *
6 22-27
6
A/N Filler
7 28-31
4
A/N
Title I Supplemental Educational Services Service
Provider *
8 32-32
1
A/N Term *
9 33-33
1
A
Transaction Code
10 34-36
3
N
Filler
  
7
 

 
 
  
8
Item
No.
From-
To
Size
Field
Field Description
Char.
11 37-39
3
N
Title I Supplemental Educational Services - Hours of
Contact: Reading /Language Arts
12 40-42
3
N
Title I Supplemental Educational Services - Hours of
Contact: Math
13 43-45
3
A/N Filler
14 46-49
4
N/R Title I Supplemental Educational Services School
15 50-53
4
A/N Filler
16 54-61
8
A/N
Title I Supplemental Educational Services - Begin
Services Date
17 62-62
1
A/N Filler
18 63-72
10
A/N Student Number Identifier, Local
19 73-80
8
A/N Filler/Error Codes
B-2. What are key fields?
 
Key information is defined as the set of fields on the record used to make that record
unique. The key fields for this format are item numbers 1-5, 7, and 8.
  
B-3. What is a term?
 
A term is defined as the time of the school year (regular school year, summer session
or both) during which the student was enrolled in SES.
  
B-4. What codes need to be used to indicate a student participated in different
terms?
 
To show the student participated in SES during the regular school year, use code 3
(annual school year). To indicate summer participation, use code S (combined
summer sessions). If the student participated in Title I SES during the regular school
year and summer school, send separate records, one for each term.
 
Supplemental Educational Services - Begin Services Date
 
C-1. What does the SES - Begin Services Date data element capture?
 
The begin services date captures the date the student received the first tutoring
session provided by a SES provider. For students served by more than one SES
provider, track the begin services date for each provider. The begin services date must
be numeric and a valid date greater than or equal to 06/01/**** (06/01/2008) and less
than 08/31/**** (08/31/2009) unless the SES hours of contact in mathematics and
reading/language arts are both equal to zero then the begin services date must be all
zeros.
 
 

 
 
C-2. Can the Begin Services Date vary for each student and for each provider?
 
Yes. The begin services date may vary due to the open enrollment periods.
 
Supplemental Educational Services – Service Provider Number
 
D-1. What does the SES – Service Provider data element capture?
This data element captures the FLDOE assigned identifier of the SES Provider.
FLDOE has assigned a unique code for each of the service providers on the state
approved list.
D-2. How do LEAs determine the SES – Service Provider number?
 
LEAs should refer to Appendix T of the
DOE Information Database Requirements –
Volume I: Automated Student Information System 2008-2009
to identify the Title I SES
– Service Provider numbers. An electronic link to Appendix T is provided in the
resources section of this paper.
 
D-3. Should a new record be created if a child changes providers during the
year?
 
Yes. A unique record should be generated for the student for each service provider
from which the student receives services.
 
D-4. What needs to be reported for children with disabilities or English
       
Language Learners (ELL)?
 
If an LEA must provide SES to children with disabilities either directly or through a
contract because there are no available state approved providers qualified to provide
services to special needs students, use code 0108 for the Service Provider number. If
an LEA must provide SES to children who are ELL either directly or through a contract
because there are no available state approved providers, use code 0109 for the
Service Provider number.
 
D-5. How do LEAs determine the SES provider number if the LEA has received
approval to offer SES?
 
If the LEA does not have any state approved SES providers and has received FLDOE
approval to offer SES for a student, requests must be sent directly to the department to
obtain assigned codes.
 
Supplemental Educational Services – Hours of Contact
 
E-1. What does the SES – Hours of Contact data element capture?
 
The data element captures the cumulative number of educational service hours in
which the student participated with the reported SES provider at the reported
site/facility for the reported term. Hours of actual service, not scheduled hours, should
be reported. Hours should be reported using three digits (with leading zeros if the
  
9
 

 
 
hours are less than 100). Round the hours of contact to the nearest whole number. For
example:
If XYZ Tutoring served one student from 4:00 pm to 5:00 pm on Mondays and
Tuesdays for eight weeks, LEAs should report two hours of contact per week
multiplied by eight weeks with a total of sixteen (016) hours of contact for this
student.
 
E-2. How must the information about SES – Hours of Contact be reported?
 
SES – Hours of Contact must be reported separately for each subject area
(reading/language arts and mathematics), for each term, and for each service provider.
Round the hours of contact to the nearest whole number. For example, 15.5 hours of
contact should be reported as 16 hours. The maximum number of hours that can be
reported for the regular school term is 500 hours per subject area; for the summer
term, the maximum number of hours is 200 hours per subject area. Hours should be
reported using three digits with leading zeros if the hours are less than 100.
Regardless of whether the students has an approved Student Learning Plan (SLP), if
the student has been assigned to a provider by the LEA, but has not been reported by
the provider as receiving services, report “000” for the hour of contact. If the student
has not been assigned to receive services for a specific subject area, report “999” for
hours. The SES providers will submit invoices for the hours they served the students.
Generally, the hours reported and the hours invoiced should be equal.
 
E-3. What should be reported for the SES – Hours of Contact:
Reading/Language Arts if the student is only receiving SES instruction in
Mathematics?
 
If the student has not been assigned to receive services for a specific subject area,
report “999” for the hours of contact in that subject area.
 
E-4. How must the SES - Hours of Contact be reported if the student received
services in more than one subject area or by more than one service
provider?
 
SES – Hours of Contact are reported separately for reading/language arts and for
mathematics. If a student received tutoring in mathematics AND reading/language
arts, the total number of hours of contact in mathematics must be reported separately
from the total number of hours of contact in reading/language arts. A new record is not
needed if a student receives services from one provider in both subjects.
 
If the student receives tutoring services from more than one service provider, report
separate records for each service provider. In each record the SES – Hours of
Contact are reported for each service provider and for each subject as appropriate.
 
E-5. Are the SES - Hours of Contact cumulative?
 
Yes. LEAs report the total number of hours of contact for each subject at the time of
the survey period. For example: If a student received five hours of reading instruction
in September and an additional 20 hours of reading instruction between October and
  
10
 

 
 
January, 25 hours of reading instruction should be reported for the student in February
for the Survey 3 reporting period.
 
E-6. If a student is served after survey 3 (early February) but before the end of
the school year, how are the hours reported?
 
 
The student’s SES information should be reported during the end-of-the-year reporting
period for Survey 5 in August.
 
E-7. What does the LEA report if a student is assigned a provider, but does
not receive any hours of tutoring?
 
LEAs should report “000” hours of contact if a student has been assigned to a services
provider but has not been served. This may occur when the SES provider has not yet
billed the LEA for the hours served.
 
E-8. How should an LEA report hours when a student is reassigned to a
different SES service provider?
 
 
An LEA may be required to reassign a student to another provider during the school
year. If the student received services from two different service providers, create a
separate record to reflect program participation for each service provider. If the student
is reassigned to another provider before services begin, the hours should be reported
as “000” for the first provider and an additional student record is created to capture the
services provided by the next provider.
 
E-9. How should the LEA report hours of service beyond the contract or
amount paid for by the LEA?
 
LEAs should report all hours served within the per-pupil allocation that are part of the
contract or student learning plan. Many providers allow students to attend additional
tutoring sessions without cost to the LEA. These hours should NOT be reported as the
contracted hours. Hours conducted to pre- or post-assess a student should not be
reported.
 
E-10. How are hours reported for the summer term services?
 
SES – Hours of Contact must be reported separately for each term. Use Term code ‘S’
to indicate summer term. The summer term hours do not include the hours of service
that are provided in the regular 180 day school year.
 
Supplemental Educational Services School
 
F-1. What is a SES Services School?
 
This is the school in which the student became eligible for SES pursuant to NCLB.
For most students, this will be the same as the school of enrollment. However,
there are instances when the two schools may be different. For example, if a
student transfers to another school in the LEA during the school year, the School
Number Current Enrollment will not match the SES Services School.
  
11
 

 
 
F-2. May the LEA allow a student to continue SES participation if the student
transfers from an eligible school to a school not required to offer SES?
 
Yes. If a student transfers from a school required to offer SES to a school not required
to offer SES after services have begun, the LEA must decide whether to continue
providing the services or to discontinue services. This is an LEA’s decision which
should be made only after the LEA considers the best interest of the child.
 
Choice with Transportation
 
General Information
 
G-1. Which students are eligible for CWT?
 
All students enrolled in Title I schools that failed to make adequate yearly progress
(AYP) for at least three consecutive years are eligible for CWT.
 
  
G-2. What data are used to determine eligibility for CWT?
 
For the purposes of determining eligibility for CWT, the LEA must provide notification
to parents of students eligible to receive choice with transportation no later than the
first day of the school year. In order for an LEA to notify parents, the LEA must use the
data from the prior year, pre-approved applications, or direct certification files.
 
LEAs must also notify the parents of newly eligible students, including students new to
the LEA, and provide the opportunity to participate in CWT.
 
G-3. Which schools must offer CWT in the 2008-2009 school year?
 
  
Current federal law requires that CWT be offered in Title I schools identified as in need
of improvement for their first year or more. According to Florida’s approved
Differentiated Accountability (DA) Model, districts must offer parents of all eligible
students in Title I schools identified as in need of improvement in their second year the
opportunity to participate in CWT. Districts that notified parents of students in Title I
schools in their first year of improvement prior to July 1, 2008 of their option to transfer
their children to a higher performing school, and parents have submitted an application
for this option, should allow these children to transfer according to parental choice for
the 2008-2009 school year.
 
G-4. How are students’ CWT data reported to FLDOE?
 
Individual student CWT records are transmitted to the Florida Student Information
Database using the Educational Choice data element on the Prior School
Status/Student Attendance format. An electronic link to the Prior School
Status/Student Attendance format is provided in the resources section of this paper.
 
G-5. When must the LEA report student data to the Florida Student
Information Database system?
 
LEAs must submit a record for each student who chose to transfer from a SINI 2+ to
another higher performing non-Title I school three times during the year as follows:
  
12
 

 
 
 
Survey 2 (October 31, 2008)
Survey 3 (February 27, 2009)
Survey 5 (August 7, 2009)
 
An electronic link to the specific survey reporting dates is provided in the resources
n of this paper.
sectio
 
G-6. What must be reported for CWT?
 
Code C listed on the Educational Choice data element must be reported for all
students who transfer from a Title I school that failed to make AYP for three or more
consecutive years and has “In Need of Improvement” status (SINI 2+) to a higher
performing non-Title I school.
 
If demand for transportation exceeds available funds, the LEA must prioritize
transportation to the lowest achieving of the low-income students. Pre-Kindergarten
students are not eligible students.
 
G-7. What Educational Choice code would be used if a student transfers from
a Title I school that did not meet AYP for two or more years to a receiving
school that met AYP; however, during the next school year the same
school does not meet AYP and parents choose to have the child remain
in this school?
The parents have a right to choose to have the child remain at the receiving school
even if this receiving school does not make AYP. Code “C”, Transfer from a Title I
school that failed to make AYP, should continue to be used in this situation.
G-8. How should students be reported in subsequent years for transferring to
another school pursuant to NCLB school choice?
 
Once a student has exercised the option to transfer to another school (receiving
school), the LEA must permit the student to remain in that receiving school until the
student has completed the highest grade offered by that receiving school. The student
should be reported with code “C” on the Educational Choice element each year.
 
Students are not required to remain at the receiving school, but it is their option to stay.
However, the LEA obligation to provide transportation to the receiving school expires
at the end of the school year in which the original school is no longer identified for
school improvement or subject to corrective action or restructuring. Similarly, if the
student’s receiving school becomes identified for school improvement, corrective
action, or restructuring, then the LEA is no longer obligated to provide transportation.
In each of these instances the student who chooses to stay at the receiving school
should be reported using code “C.”
 
  
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G-9. Does a student who chooses CWT have to ride the bus to be considered
for code C?
 
Any student that has been given the option to transfer to another school through NCLB
school choice and has transferred must be coded ‘C’ regardless of the type of
transportation used.
 
 
G-10. How should students be reported if they are entitled to receive CWT
within a designated zone but want to attend schools outside of that zone?
 
If a student received a transfer via NCLB school choice within or outside assigned
school zones, regardless of whether the LEA pays for transportation or not, the student
should be coded C.
 
Supplemental Educational Services and Choice with Transportation
Program Evaluation
 
General Information Related to Student Assessment
 
H-1. How are students’ assessment data reported to the Florida Department of
Education (FLDOE)?
 
For students in grades K-3, individual student records are transmitted to the Florida
Student Information Database using the Student Assessment format. For students in
grades 4-12, Florida Comprehensive Achievement Test (FCAT) data available to the
FLDOE is used for program evaluation. An electronic link to the Student Assessment
format is provided in the resources section of this paper.
 
H-2. When must the LEA report student data to the Florida Student
Information Database system?
 
For the purpose of SES and CWT program evaluation, LEAs must submit a record for
each kindergarten through third grade student in the district who took a norm
referenced standardized test in the areas of Reading Comprehension or Math Problem
Solving or both in the spring of the School Year. These data are reported in addition to
assessment records that are reported for reading intervention purposes in survey 5
(August).
 
Do not report Stanford Achievement Test 10 and Florida Comprehensive Achievement
Test (FCAT) assessment data for students in Grade 3.
 
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
Student Assessment Record Format
 
I-1. What data reporting format must be submitted for each student?
 
  
14
The following format must be submitted for each student enrolled in the district in
grade levels K-3. These include all students enrolled in the district with the appropriate
test scores, not just SES students. Links to the data elements are provided in this
 

 
table, or use the link to the Student Assessment record format in the resources section
of this document.
 
2008-2009 STUDENT ASSESSMENT RECORD FORMAT
 
(Click on the link to view or download a pdf version of an element.)
Item
No.
 
From-
To
 
Size
 
Field
Char.
Field Description
 
1 1-2
2
N/R District Number, Current Enrollment*
2 3-6
4
A/N/R
School Number, Current Enrollment*
3 7-16
10
A/N Student Number Identifier, Florida *
4 17-17
1
N
Survey Period Code *
5 18-21
4
N
School Year *
6 22-24
3
A/N Test Name *
7 25-28
4
A/N Test Publication Year
8 29-36
8
A/N Test Date *
9 37-38
2
A/N Test Subject Content *
10 39-39
1
A/N
Test Form
11 40-41
2
A/N
Filler
12 42-43
2
A/N
Test Level
13 44-45
2
A/N
Test Score Type 1
14 46-49
4
N/R
Test Score 1
15 50-51
2
A/N
Test Score Type 2
16 52-55
4
N/R
Test Score 2
17 56-56
1
A/N
Transaction Code
18
57-62
6
A/N
Filler
19 63-72
10
A/N
Student Number Identifier, Local
20 73-80
8
A/N
Filler/Error Codes
*Key fields
  
 
Student Assessment - Test Score
 
  
J-1. What does the Student Assessment – Test Score data element capture?
 
The test score data element captures the score the student achieved on a specific test.
 
J-2. How must the information about Student Assessment – Test Score be
reported?
 
Up to two test scores/test score type combinations for the test subject content area
should be reported. Zeros may be a valid test score. If only one test score is being
submitted on a record, report all zeroes for the second test score.
 
 
  
15
 

 
Student Assessment - Test Score Types
 
K-1. What does the Student Assessment – Test Score Type data element
capture?
 
The test score type data element captures the two different test score types - normal
curve equivalent (NC) and scale score (SS) - used for standardized tests.
 
K-2. How must the information about Student Assessment – Test Score Type
be reported?
 
For standardized tests, LEAs submit a normal cure equivalent (NC) for the first Test
Score Type/Test Score combination and the scale score (SS) for the second Test
Score Type/Test Score combination.
 
 
Student Assessment - Test Form
 
L-1. What does the Student Assessment – Test Form data element capture?
 
The test form data element captures the specific form of the test which was
administered.
 
L-2. How must the information about Student Assessment – Test Form be
reported?
 
The test form must be reported as a one-character code for test form administered.
 
 
Student Assessment - Test Level
 
M-1. What does the Student Assessment – Test Level data element capture?
 
The test level data element captures the difficulty level of the test, sometimes
corresponding to the grade level of the student.
 
M-2. How must the information about Student Assessment – Test Level be
reported?
 
The test level must be reported by using a code provided by the test vendor.
 
 
Student Assessment - Test Subject Content
 
N-1. What does the Student Assessment – Test Subject Content data element
capture?
 
The subject content data element captures each subject area of the test. The Test
Subject Content codes are found in Appendix L of the database manuals. Refer to the
link to Appendix L in the resources section of this document.
 
  
16
 

 
N-2. How must the information about Student Assessment – Test Subject
content be reported?
 
The subject content must be reported as a two character code for each subject area of
the test. If the student has both Reading Comprehension and Mathematics Problem
Solving test results, two student assessment records will be submitted. One record
will contain the NC and SS for Reading Comprehension and one record will contain
the NC and SS for Mathematics Problem Solving.
 
No Child Left Behind (NCLB) Data Elements for SES and CWT
 
NCLB Option - General
 
O-1. Why are LEAs required to report the number of students who applied for
CWT and SES?
 
LEAs required to provide CWT or SES pursuant to NCLB are required to report
annually the pertinent data related to these services. USED requires that states report
data regarding the number of students who applied for CWT or SES. This data
collection requirement has been incorporated into the student database formats.
Individual student records are transmitted to the Florida Student Information Database
using the NCLB Options, SES and NCLB Options, CWT data elements on the
Federal/State Indicator Status format. An electronic link to the Federal/State Indicator
Status format is provided in the resources section of this paper.
 
O-2. What are the purposes for reporting this data?
 
 
The data are reported for varying purposes, including, but not limited to the following:
  
Reporting to USED, the Florida Legislature, Governor, media, and the public
Allocating and reallocating federal funds
Monitoring and evaluating program implementation
Monitoring compliance with federal and state statutes and rules
Evaluating program effectiveness for students, LEAs, and providers
Determining needs for technical assistance
 
O-3. Is the information reported by school or by student?
 
The data collected for CWT and SES are reported in specific record formats for
individual students. The Department will aggregate the information by school when
compiling reports or performing program evaluation.
 
  
O-4. Does the LEA report the number of applications received for students
who are not eligible for services?
  
 
No. An LEA should only report a student as applying for SES or CWT if the student is
eligible for the services.
 
Code Z should be used for all students who do not attend an
eligible school whether or not they complete an application.
 
Example: If a parent from a non-eligible school returns an application, the student
  
17
should not be reported as applying. The student should be coded “Code Z –
 

 
Not Applicable”. The LEA would notify the parent of the student’s ineligibility
for the requested services.
 
O-5. When must the LEA report student data to the Florida Student
Information Database system?
 
LEAs must submit a record for each student who chose NCLB Options - Supplemental
Educational Services or NCLB Options - Choice with Transportation three times during
the year as follows:
 
Survey 2 (October 31, 2008)
Survey 3 (February 27, 2009)
Survey 5 (August 7, 2009)
 
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
 
NCLB Option - Supplemental Educational Services
 
P-1. What information is required for the NCLB Option, SES data element?
 
This data element is part of the Federal/State Indicator Status record format and
indicates the status of a student regarding eligibility for SES. Students who are
enrolled in a Title I school that did not make Adequate Yearly Progress (AYP) for two
or more consecutive years (SINI 1+) and qualify for free and reduced priced lunch
(FRPL) are eligible to receive supplemental educational services (SES). Codes in this
data element include:
 
Code C: Did Not Apply for Title I SES:
The student attends a SINI 1+ school,
The student qualifies for FRPL, and
The parent(s) did not request that the student participate in Title I SES.
 
Code D: Applied for Title I SES:
The student attends a SINI 1+ school,
 
The student qualifies for FRPL, and
 
The parent(s) requested that the student participate in Title I SES.
 
 
Code Z: Not Applicable:
The student’s school is not a SINI 1+ school, or
The student attends a SINI 1+ school and does not qualify for FRPL, or
The student attends a SINI 1+ school and is a pre-kindergarten student.
 
P-2. When is the NCLB Option, SES - Code C used?
 
LEAs code all FRPL students attending a school identified as in need of improvement
for one or more consecutive years but who did not submit an application/enrollment
form as a code C.
 
Example: A parent did not return an application for SES, but the student
  
18
attends a SINI 1+ school and qualifies for FRPL.
 
 

 
P-3. When is the NLCB Option, SES - Code D used?
 
LEAs code all FRPL students attending a school identified as in need of improvement
for one or more consecutive years who submitted an application/enrollment form as a
code D.
 
Example: A parent of a student who attends a SINI 1+ school and qualifies for
FRPL returns an application for SES.
 
P-4. When is the NCLB Option, SES - Code Z used?
 
LEAs code all students who do not attend a SINI 1+ school, or who attend a SINI 1+
school but do not qualify for FRPL, or who attend a SINI 1+ school but are pre-
kindergarten students as a code Z.
 
  
NCLB Option - Choice with Transportation
  
Q-1. What is collected in the NCLB Option, CWT data element?
 
This data element is part of the Federal/State Indicator Status record format and
indicates the status of a student regarding eligibility for CWT. All K-12th grade students
attending a school identified as in need of improvement pursuant to the Title I, Part A
Section 1116, Elementary and Secondary Education Act (ESEA) as amended by
NCLB, are eligible for CWT. Students who are enrolled in a Title I school that did not
make Adequate Yearly Progress (AYP) for three or more consecutive years (SINI 2+)
are eligible to transfer to another higher performing school. Codes in this data element
include:
 
Code C: Did Not Apply To Transfer:
 
The student attends a SINI 2+ school, and
The parent(s) did not request that the student transfer to another public
school under the provision of NCLB public school choice.
 
Code D: Applied To Transfer:
The student attends a SINI 2+ school, and
The parent(s) requested that the student transfer to another public
school under the provision of NCLB public school choice.
 
Code Z: Not Applicable:
The student’s school is not a SINI 2+ school, or
 
The student attends a SINI 2+ school and is a pre-kindergarten student.
 
 
Q-2. When is the NCLB Option, CWT - Code C used?
 
LEAs code all K-12th grade students attending a school identified as in need of
improvement for two or more consecutive years but who did not submit an
application/enrollment form as a code C.
 
Example1: A parent did not return an application for CWT, but the
student attends a SINI 2+ school.
  
  
19
 

 
Example 2: A student applied, but changed his/her mind and canceled the
application before the first survey period takes place and attends a
SINI 2+ school.
 
Q-3. When is the NLCB Option, CWT - Code D used?
 
LEAs code all K-12th grade students attending a school identified as in need of
improvement for two or more consecutive years who submitted an
application/enrollment form as a code D.
 
Example: A parent of a student who attends a SINI 2+ school returns an
application for CWT.
 
 
Q-4. When is NCLB Option, CWT - Code Z used?
 
LEAs code all students who do not attend a SINI 2+ school, or who attend a SINI 2+
school but are pre-kindergarten students as a code Z.
 
Example: A student attended a SINI school 2 years earlier, applied the
following year and moved to the new school. During the current year
the student is staying in the choice school under NCLB School
Choice with Transportation.
 
The Department recommends that the LEA work with the district MIS department to
automate this entry for students enrolled in all non-SINI schools.
 
 
  
20
 

 
RESOURCES
 
The links below provide resources to assist with the planning of data collection,
reporting, and processing. Please note that from each format page, you may link to
each individual data element.
 
 
2008-2009 Title I Supplemental Educational Services Format
http://fldoe.org/eias/dataweb/database_0809/0809tise.asp
 
2008-2009 Educational Choice Element
http://fldoe.org/eias/dataweb/database_0809/st102_1.pdf
 
2008-2009 Prior School Status/Student Attendance Format
http://fldoe.org/eias/dataweb/database_0809/0809pss.asp
 
2008-2009 Federal/State Indicator Status Format
http://fldoe.org/eias/dataweb/database_0809/0809fsis.asp
 
Appendix T: 2008-2009 State approved SES Providers
http://fldoe.org/eias/dataweb/database_0809/appendt.pdf
 
2008-2009 Student Assessment Format
http://fldoe.org/eias/dataweb/database_0809/0809sa.asp
 
2008-2009 Survey Due Dates
http://fldoe.org/eias/dataweb/surveydate0809.pdf
 
Title I Supplemental Educational Services Edit Specifications
http://www.fldoe.org/eias/dataweb/database_0809/0809tise.pdf
  
 
Prior School Status/Student Attendance Edit Specifications
http://www.fldoe.org/eias/dataweb/database_0809/0809psssa.pdf
 
Master School Identification File
http://doeweb-prd.doe.state.fl.us/EDS/MasterSchoolID/index.cfm
 
NCLB Options - Supplemental Educational Services Element
http://fldoe.org/eias/dataweb/database_0809/st207_125.pdf
 
NCLB Options - Choice With Transportation Element
http://fldoe.org/eias/dataweb/database_0809/st207_100.pdf
 
 
 
 
 
 
 
 
 
  
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ACRONYMS
  
AYP
Adequate Yearly Progress
CFR
Code of Federal Regulation
CWT
Choice With Transportation
DA
Differentiated Accountability
ELL
English Language Learner
ESEA
Elementary and Secondary Education Act
FCAT
Florida Comprehensive Assessment Test
FDOE
Florida Department of Education
FRPL
Free or Reduced Price Lunch program
NC
Normal curve
MIS
Management Information System
NCLB
No Child Left Behind
LEA
Local Educational Agency
SES
Supplemental Educational Services
SINI
School In Need of Improvement
SLP
Student Learning Plan
SS
Scale score
U.S.C.A.
United State Code Annotated
USDA
U.S. Department of Agriculture
USED
United States Department of Education
 
  
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