Dr. Eric J. Smith
The purpose of this Technical Assistance Paper is to provide information regarding the reporting of
school choice options, including Choice With Transportation (CWT) and Supplemental Educational
Services (SES) pursuant to the No Child Left Behind (NCLB) Act via the Florida Department of
Education’s (FLDOE) automated student information system.
The file format, Title I Supplemental Educational Services, was first reported in school year 2004-2005
and has been updated and revised for the 2008-2009 reporting year. This data format was designed
for reporting students who receive Title I Supplemental Educational Services (SES) according to NCLB
Title I Section 1116(e)(1).
No Child Left Behind Act of 2001, Pub. L. No. 107-110, with the SES provisions codified in 20
6316;34 C.F.R.
Supplemental Educational Services Non-Regulatory Guidance, dated June 13, 2005; Section
1008.331, Fla. Stat.(2008), Rule 6A-1.039, Fla. Admin. Code.
325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
A-1.
E-6. If a student is served after survey 3 (early February) but before the end of the
school year, how are the hours reported?
E-7. What does the LEA report if a student is assigned a provider, but does not
receive any hours of tutoring?
E-8. How should an LEA report hours when a student is reassigned to a different SES
service provider?
E-9. How should the LEA report hours of service beyond the contract or amount paid
for by the LEA?
E-10. How are hours reported for the summer term services?
Supplemental Educational Services School …………………………………………….11
F-1. What is a SES Services School?
F-2. May the LEAs allow a student to continue SES participation if the student
transfers from an eligible school to a school not required to offer SES?
Choice with Transportation (CWT)
General Information …………..........……………………………………………...….12
G-1. Which students are eligible for CWT?
G-2. What data are used to determine eligibility for CWT?
G-3. Which schools must offer CWT in the 2008-2009 school year?
G-4. How are students’ CWT data reported to FLDOE?
G-5. When must the LEA report student data to the Florida Student Information
Database System?
G-6. What must be reported for CWT?
G-7. What Educational Choice code would be used if a student transfers from a
Title I school that did not meet AYP for two or more years to a receiving school
that met AYP; however, during the next school year the same school does not
meet AYP and parents choose to have the child remain in this school?
G-8. How should students be reported in subsequent years for transferring to
another school pursuant to NCLB school choice?
G-9. Does a student who chooses CWT have to ride the bus to be considered for
code C?
G-10. How should students be reported if they are entitled to receive CWT within a
designated zone but want to attend schools outside of that zone?
Supplemental Educational Services and Choice with Transportation
Program Evaluation
General Information Related to Student Assessment
……...………………
14
H-1. How are students’ assessment data reported to the Florida Department of
Education (FLDOE)?
H-2. When must the LEA report student data to the Florida Student Information
Database system?
2
Student Assessment Record Format…………………………………………………..14
I-1. What data reporting format must be submitted for each student?
Student Assessment - Test Score ……………………………………………………...15
J-1. What does the Student Assessment – Test Score data element capture?
J-2. How must the information about Student Assessment – Test Score be
reported?
Student Assessment - Test Score Type….…………………………………………..15
K-1. What does the Student Assessment – Test Score Type data element capture?
K-2. How must the information about Student Assessment – Test Score Type be
reported?
Student Assessment - Test Form……………………………………………………....16
L-1. What does the Student Assessment – Test Form data element capture?
L-2. How must the information about Student Assessment – Test Form be
reported?
Student Assessment -Test Level……………………………………………………….16
M-1. What does the Student Assessment – Test Level data element capture?
M-2. How must the information about Student Assessment – Test Level be
reported?
Student Assessment - Test Subject Content …..……………………………………16
N-1. What does the Student Assessment – Test Subject Content data element
capture?
N-2. How must the information about Student Assessment – Test Subject Content
be reported?
No Child Left Behind (NCLB) Data Elements for SES and CWT
NCLB Option - General……………………………………..…...………….….…………17
O-1. Why are LEAs required to report the number of students who applied for CWT
and SES?
O-2. What are the purposes for reporting this data?
O-3. Is the information reported by school or by student?
O-4. Does the LEA report the number of applications received for students who are
not eligible for services?
O-5. When must the LEA report student data to the Florida Student Information
Database system?
3
NCLB Option - Supplemental Educational Services………….…………........…….18
P-1. What information is required for the NCLB Option, SES data element?
P-2. When is the NCLB Option, SES - Code C used?
P-3. When is the NLCB Option, SES - Code D used?
P-4. When is the NCLB Option, SES - Code Z used?
NCLB Option - Choice with Transportation ……..…………………………………….18
Q-1. What is collected in the NCLB Option, CWT data element?
Q-2. When is the NCLB Option, CWT - Code C used?
Q-3. When is the NLCB Option, CWT - Code D used?
Q-4. When is the NCLB Option, CWT - Code Z used?
Resources …………………………………………………………………………………. 21
Acronyms …………………………………………………………………………………...22
4
G-9. Does a student who chooses CWT have to ride the bus to be considered
for code C?
Any student that has been given the option to transfer to another school through NCLB
school choice and has transferred must be coded ‘C’ regardless of the type of
transportation used.
G-10. How should students be reported if they are entitled to receive CWT
within a designated zone but want to attend schools outside of that zone?
If a student received a transfer via NCLB school choice within or outside assigned
school zones, regardless of whether the LEA pays for transportation or not, the student
should be coded C.
Supplemental Educational Services and Choice with Transportation
Program Evaluation
General Information Related to Student Assessment
H-1. How are students’ assessment data reported to the Florida Department of
Education (FLDOE)?
For students in grades K-3, individual student records are transmitted to the Florida
Student Information Database using the Student Assessment format. For students in
grades 4-12, Florida Comprehensive Achievement Test (FCAT) data available to the
FLDOE is used for program evaluation. An electronic link to the Student Assessment
format is provided in the resources section of this paper.
H-2. When must the LEA report student data to the Florida Student
Information Database system?
For the purpose of SES and CWT program evaluation, LEAs must submit a record for
each kindergarten through third grade student in the district who took a norm
referenced standardized test in the areas of Reading Comprehension or Math Problem
Solving or both in the spring of the School Year. These data are reported in addition to
assessment records that are reported for reading intervention purposes in survey 5
(August).
Do not report Stanford Achievement Test 10 and Florida Comprehensive Achievement
Test (FCAT) assessment data for students in Grade 3.
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
Student Assessment Record Format
I-1. What data reporting format must be submitted for each student?
14
The following format must be submitted for each student enrolled in the district in
grade levels K-3. These include all students enrolled in the district with the appropriate
test scores, not just SES students. Links to the data elements are provided in this
table, or use the link to the Student Assessment record format in the resources section
of this document.
2008-2009 STUDENT ASSESSMENT RECORD FORMAT
(Click on the link to view or download a pdf version of an element.)
Item
No.
From-
To
Size
Field
Char.
Field Description
1 1-2
2
N/R District Number, Current Enrollment*
2 3-6
4
A/N/R
School Number, Current Enrollment*
3 7-16
10
A/N Student Number Identifier, Florida *
4 17-17
1
N
Survey Period Code *
5 18-21
4
N
School Year *
6 22-24
3
A/N Test Name *
7 25-28
4
A/N Test Publication Year
8 29-36
8
A/N Test Date *
9 37-38
2
A/N Test Subject Content *
10 39-39
1
A/N
Test Form
11 40-41
2
A/N
Filler
12 42-43
2
A/N
Test Level
13 44-45
2
A/N
Test Score Type 1
14 46-49
4
N/R
Test Score 1
15 50-51
2
A/N
Test Score Type 2
16 52-55
4
N/R
Test Score 2
17 56-56
1
A/N
Transaction Code
18
57-62
6
A/N
Filler
19 63-72
10
A/N
Student Number Identifier, Local
20 73-80
8
A/N
Filler/Error Codes
*Key fields
Student Assessment - Test Score
J-1. What does the Student Assessment – Test Score data element capture?
The test score data element captures the score the student achieved on a specific test.
J-2. How must the information about Student Assessment – Test Score be
reported?
Up to two test scores/test score type combinations for the test subject content area
should be reported. Zeros may be a valid test score. If only one test score is being
submitted on a record, report all zeroes for the second test score.
15
Student Assessment - Test Score Types
K-1. What does the Student Assessment – Test Score Type data element
capture?
The test score type data element captures the two different test score types - normal
curve equivalent (NC) and scale score (SS) - used for standardized tests.
K-2. How must the information about Student Assessment – Test Score Type
be reported?
For standardized tests, LEAs submit a normal cure equivalent (NC) for the first Test
Score Type/Test Score combination and the scale score (SS) for the second Test
Score Type/Test Score combination.
Student Assessment - Test Form
L-1. What does the Student Assessment – Test Form data element capture?
The test form data element captures the specific form of the test which was
administered.
L-2. How must the information about Student Assessment – Test Form be
reported?
The test form must be reported as a one-character code for test form administered.
Student Assessment - Test Level
M-1. What does the Student Assessment – Test Level data element capture?
The test level data element captures the difficulty level of the test, sometimes
corresponding to the grade level of the student.
M-2. How must the information about Student Assessment – Test Level be
reported?
The test level must be reported by using a code provided by the test vendor.
Student Assessment - Test Subject Content
N-1. What does the Student Assessment – Test Subject Content data element
capture?
The subject content data element captures each subject area of the test. The Test
Subject Content codes are found in Appendix L of the database manuals. Refer to the
link to Appendix L in the resources section of this document.
16
N-2. How must the information about Student Assessment – Test Subject
content be reported?
The subject content must be reported as a two character code for each subject area of
the test. If the student has both Reading Comprehension and Mathematics Problem
Solving test results, two student assessment records will be submitted. One record
will contain the NC and SS for Reading Comprehension and one record will contain
the NC and SS for Mathematics Problem Solving.
No Child Left Behind (NCLB) Data Elements for SES and CWT
NCLB Option - General
O-1. Why are LEAs required to report the number of students who applied for
CWT and SES?
LEAs required to provide CWT or SES pursuant to NCLB are required to report
annually the pertinent data related to these services. USED requires that states report
data regarding the number of students who applied for CWT or SES. This data
collection requirement has been incorporated into the student database formats.
Individual student records are transmitted to the Florida Student Information Database
using the NCLB Options, SES and NCLB Options, CWT data elements on the
Federal/State Indicator Status format. An electronic link to the Federal/State Indicator
Status format is provided in the resources section of this paper.
O-2. What are the purposes for reporting this data?
The data are reported for varying purposes, including, but not limited to the following:
•
Reporting to USED, the Florida Legislature, Governor, media, and the public
•
Allocating and reallocating federal funds
•
Monitoring and evaluating program implementation
•
Monitoring compliance with federal and state statutes and rules
•
Evaluating program effectiveness for students, LEAs, and providers
•
Determining needs for technical assistance
O-3. Is the information reported by school or by student?
The data collected for CWT and SES are reported in specific record formats for
individual students. The Department will aggregate the information by school when
compiling reports or performing program evaluation.
O-4. Does the LEA report the number of applications received for students
who are not eligible for services?
No. An LEA should only report a student as applying for SES or CWT if the student is
eligible for the services.
Code Z should be used for all students who do not attend an
eligible school whether or not they complete an application.
Example: If a parent from a non-eligible school returns an application, the student
17
should not be reported as applying. The student should be coded “Code Z –
Not Applicable”. The LEA would notify the parent of the student’s ineligibility
for the requested services.
O-5. When must the LEA report student data to the Florida Student
Information Database system?
LEAs must submit a record for each student who chose NCLB Options - Supplemental
Educational Services or NCLB Options - Choice with Transportation three times during
the year as follows:
•
Survey 2 (October 31, 2008)
•
Survey 3 (February 27, 2009)
•
Survey 5 (August 7, 2009)
An electronic link to the specific survey reporting dates is provided in the resources
section of this paper.
NCLB Option - Supplemental Educational Services
P-1. What information is required for the NCLB Option, SES data element?
This data element is part of the Federal/State Indicator Status record format and
indicates the status of a student regarding eligibility for SES. Students who are
enrolled in a Title I school that did not make Adequate Yearly Progress (AYP) for two
or more consecutive years (SINI 1+) and qualify for free and reduced priced lunch
(FRPL) are eligible to receive supplemental educational services (SES). Codes in this
data element include:
Code C: Did Not Apply for Title I SES:
•
The student attends a SINI 1+ school,
•
The student qualifies for FRPL, and
•
The parent(s) did not request that the student participate in Title I SES.
Code D: Applied for Title I SES:
•
The student attends a SINI 1+ school,
•
The student qualifies for FRPL, and
•
The parent(s) requested that the student participate in Title I SES.
Code Z: Not Applicable:
•
The student’s school is not a SINI 1+ school, or
•
The student attends a SINI 1+ school and does not qualify for FRPL, or
•
The student attends a SINI 1+ school and is a pre-kindergarten student.
P-2. When is the NCLB Option, SES - Code C used?
LEAs code all FRPL students attending a school identified as in need of improvement
for one or more consecutive years but who did not submit an application/enrollment
form as a code C.
Example: A parent did not return an application for SES, but the student
18
attends a SINI 1+ school and qualifies for FRPL.
P-3. When is the NLCB Option, SES - Code D used?
LEAs code all FRPL students attending a school identified as in need of improvement
for one or more consecutive years who submitted an application/enrollment form as a
code D.
Example: A parent of a student who attends a SINI 1+ school and qualifies for
FRPL returns an application for SES.
P-4. When is the NCLB Option, SES - Code Z used?
LEAs code all students who do not attend a SINI 1+ school, or who attend a SINI 1+
school but do not qualify for FRPL, or who attend a SINI 1+ school but are pre-
kindergarten students as a code Z.
NCLB Option - Choice with Transportation
Q-1. What is collected in the NCLB Option, CWT data element?
This data element is part of the Federal/State Indicator Status record format and
indicates the status of a student regarding eligibility for CWT. All K-12th grade students
attending a school identified as in need of improvement pursuant to the Title I, Part A
Section 1116, Elementary and Secondary Education Act (ESEA) as amended by
NCLB, are eligible for CWT. Students who are enrolled in a Title I school that did not
make Adequate Yearly Progress (AYP) for three or more consecutive years (SINI 2+)
are eligible to transfer to another higher performing school. Codes in this data element
include:
Code C: Did Not Apply To Transfer:
•
The student attends a SINI 2+ school, and
•
The parent(s) did not request that the student transfer to another public
school under the provision of NCLB public school choice.
Code D: Applied To Transfer:
•
The student attends a SINI 2+ school, and
•
The parent(s) requested that the student transfer to another public
school under the provision of NCLB public school choice.
Code Z: Not Applicable:
•
The student’s school is not a SINI 2+ school, or
•
The student attends a SINI 2+ school and is a pre-kindergarten student.
Q-2. When is the NCLB Option, CWT - Code C used?
LEAs code all K-12th grade students attending a school identified as in need of
improvement for two or more consecutive years but who did not submit an
application/enrollment form as a code C.
Example1: A parent did not return an application for CWT, but the
student attends a SINI 2+ school.
19
Example 2: A student applied, but changed his/her mind and canceled the
application before the first survey period takes place and attends a
SINI 2+ school.
Q-3. When is the NLCB Option, CWT - Code D used?
LEAs code all K-12th grade students attending a school identified as in need of
improvement for two or more consecutive years who submitted an
application/enrollment form as a code D.
Example: A parent of a student who attends a SINI 2+ school returns an
application for CWT.
Q-4. When is NCLB Option, CWT - Code Z used?
LEAs code all students who do not attend a SINI 2+ school, or who attend a SINI 2+
school but are pre-kindergarten students as a code Z.
Example: A student attended a SINI school 2 years earlier, applied the
following year and moved to the new school. During the current year
the student is staying in the choice school under NCLB School
Choice with Transportation.
The Department recommends that the LEA work with the district MIS department to
automate this entry for students enrolled in all non-SINI schools.
20
RESOURCES
The links below provide resources to assist with the planning of data collection,
reporting, and processing. Please note that from each format page, you may link to
each individual data element.
2008-2009 Title I Supplemental Educational Services Format
http://fldoe.org/eias/dataweb/database_0809/0809tise.asp
2008-2009 Educational Choice Element
http://fldoe.org/eias/dataweb/database_0809/st102_1.pdf
2008-2009 Prior School Status/Student Attendance Format
http://fldoe.org/eias/dataweb/database_0809/0809pss.asp
2008-2009 Federal/State Indicator Status Format
http://fldoe.org/eias/dataweb/database_0809/0809fsis.asp
Appendix T: 2008-2009 State approved SES Providers
http://fldoe.org/eias/dataweb/database_0809/appendt.pdf
2008-2009 Student Assessment Format
http://fldoe.org/eias/dataweb/database_0809/0809sa.asp
2008-2009 Survey Due Dates
http://fldoe.org/eias/dataweb/surveydate0809.pdf
Title I Supplemental Educational Services Edit Specifications
http://www.fldoe.org/eias/dataweb/database_0809/0809tise.pdf
Prior School Status/Student Attendance Edit Specifications
http://www.fldoe.org/eias/dataweb/database_0809/0809psssa.pdf
Master School Identification File
http://doeweb-prd.doe.state.fl.us/EDS/MasterSchoolID/index.cfm
NCLB Options - Supplemental Educational Services Element
http://fldoe.org/eias/dataweb/database_0809/st207_125.pdf
NCLB Options - Choice With Transportation Element
http://fldoe.org/eias/dataweb/database_0809/st207_100.pdf
21
ACRONYMS
AYP
Adequate Yearly Progress
CFR
Code of Federal Regulation
CWT
Choice With Transportation
DA
Differentiated Accountability
ELL
English Language Learner
ESEA
Elementary and Secondary Education Act
FCAT
Florida Comprehensive Assessment Test
FDOE
Florida Department of Education
FRPL
Free or Reduced Price Lunch program
NC
Normal curve
MIS
Management Information System
NCLB
No Child Left Behind
LEA
Local Educational Agency
SES
Supplemental Educational Services
SINI
School In Need of Improvement
SLP
Student Learning Plan
SS
Scale score
U.S.C.A.
United State Code Annotated
USDA
U.S. Department of Agriculture
USED
United States Department of Education
22