INTRODUCTION
The Department of Education (DOE) collects school discipline and school safety data
through the DOE Automated Information Data Base. The reporting formats are the:
•
Student Discipline/Referral Action, and
•
School Environmental Safety Incident Report (SESIR).
These data are compiled into two reports—the
Statewide Report on School Safety and
Discipline
and the
Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report.
In an on-going effort to improve the quality of data collection and reporting, the Office of
Safe Schools has updated the Disciplinary Referral Actions elements and the SESIR
definitions and related elements based on frequently asked questions, common
reporting errors, and legislative mandates for the convenience of all school districts. An
accurate picture of crime, violence, and disruption in district schools provides the basis
for identifying areas of student behavior in greatest need of improvement, provides data
necessary for public and private funding opportunities for appropriate interventions, and
is necessary to measure prevention and intervention program effectiveness. It is
through the continued efforts of the school districts that the accuracy of school safety
and discipline data collection and reporting has improved.
Changes to system elements and SESIR guidelines (which are presented at the DOE
Information Data Base Workshop each June), are posted on the DOE Education
Information and Accountability Services (EIAS) Web site in June of each year. The Web
links to these sites may be found in Appendix A.
Train-the-trainer workshops for SESIR web-based instruction will continue during the
2007-08 school year. For further information on SESIR training, please refer to the Web
link in Appendix A.
If there are any questions or comments, please contact Brooks Rumenik or Patricia
Kelleher in the Office of Safe Schools or Louise Rill from the Florida Safe and Drug-Free
Schools Quality Data Management Project, Florida State University.
SUMMARY OF CHANGES
For the school year 2007-2008, some system updates and changes resulted in revisions
to the following documents:
•
The School Environmental Safety Incident Reporting (SESIR) System Definitions
and Guidelines
document
•
Appendix P, Definitions for Incident Reporting in the DOE Information Data Base
Requirements, Volume I: Automated Student Information System
, and
•
The
Automated Student Data Elements
document.
Specific changes to the SESIR system for the 2007-2008 school year are:
•
Modifying the “Alcohol” incident guidelines for consistency with the definition
•
Modifying the “Incident, Bullying-Related” element so it applies to any SESIR
incident
1
•
Updating the “Bullying” reporting process by adding the element “Student,
Involved in Bullying”.
•
Dividing the element “Disciplinary/Referral Action Code” into two separate
elements 1) Disciplinary Referral Action Code and 2) School Number, Where
Disciplinary Referral Action Occurred, to allow for more accurate reporting
•
Modifying the “Disruption on Campus-Major” incident guidelines
•
Modifying the “Drug Sale/Distributions” incident code
•
Modifying the “Drug Use/Possession” incident code
•
Updating the “Drug Description” data element so only the most serious drug
offense can be reported per incident
•
Updating the “Drug Description” code definitions
•
Modifying the “Sexual Offenses – Other” incident code to delete all references to
ages
•
Modifying the “Weapons Possession” incident examples
•
Modifying the “Incident, Weapon-Related” element codes.
CHANGES TO THE 2007- 2008
SCHOOL ENVIRONMENTAL SAFETY INCIDENT
REPORTING (SESIR) SYSTEM DEFINITIONS AND GUIDELINES AND APPENDIX P,
DOE INFORMATION DATA BASE REQUIREMENTS, VOLUME I: AUTOMATED
STUDENT INFORMATION SYSTEM
A-1 What changes were made to the “Alcohol” incident guidelines?
In the alcohol example, the following language was deleted “Student smelling strongly of
alcohol and showing signs of possible intoxication, including, but not limited to, slurred
speech, red or glassy eyes.” This example is not consistent with the definition and an
investigation would be needed in order to conclude that these signs were related to
alcohol use.
A-2 What changes were made to the “Incident, Bullying-Related” element?
The “Incident, Bullying-Related” element applies to
any
SESIR incident for 2007-2008. It
was previously limited to specific incidents.
A-3 What changes were made to reporting Bullying incidents?
The language under “Additional Guidelines” was changed to read: “If
bullying/harassment results in
any
of the other SESIR incidents, the incident should be
coded appropriately with the related element coded as “Bullying-Related.”
A-4 What guidelines were added to the “Disruption On Campus–Major”
incident?
Incidents that affect a single classroom during a single class period
should not be
reported
as “Disruption on Campus-Major” in SESIR. Although schools may consider
the non-examples as “Disruption on Campus” for SESIR purposes, they are not.
However, schools may want to document these types of incidents on their local student
discipline referral forms.
A-5 What changes were made to the data element “Drug Description”?
T
Th
he
e
d
da
at
ta
a
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elle
em
me
en
nt
t
“
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w
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as
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o
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on
nlly
y
t
th
he
e
m
mo
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er
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ou
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r
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or
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w
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er
re
e
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h
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ar
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(
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a
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ct
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or
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No
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t
A
Ap
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plliic
ca
ab
blle
e,
,
n
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ciit
t
d
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s
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d
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t
th
hiis
s
iin
nc
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de
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nt
t.
.”
”
A-6 What changes were made to the “Drug Sale/Distributions” incident
description guidelines?
Under Related Elements, the following was added: “If the incident involves both
marijuana (M) and illicit drugs (O), select the description which represents the most
serious offense.”
Drug categories have been redefined as follows: M – Marijuana/Hashish/Other
Cannabinoid; O – Other Illicit Drugs (e.g., cocaine, heroin, steroids, prescription
drugs not prescribed for user) and/or other substances represented as illicit drugs
and Z – Not Applicable, no illicit drugs or other substances represented as illicit
drugs were involved in this incident.
A-7 What changes were made to the “Drug Use/Possession” incident
code?
T
Th
he
e
lla
an
ng
gu
ua
ag
ge
e
w
wa
as
s
c
ch
ha
an
ng
ge
ed
d
t
to
o
iin
nc
cllu
ud
de
e:
:
“
“I
If
f
t
th
he
e
iin
nc
ciid
de
en
nt
t
iin
nv
vo
ollv
ve
es
s
b
bo
ot
th
h
m
ma
ar
riijju
ua
an
na
a
(
(M
M)
)
a
an
nd
d
iilllliic
ciit
t
d
dr
ru
ug
gs
s
(
(O
O)
),
,
s
se
elle
ec
ct
t
t
th
he
e
d
de
es
sc
cr
riip
pt
tiio
on
n
w
wh
hiic
ch
h
r
re
ep
pr
re
es
se
en
nt
ts
s
t
th
he
e
m
mo
os
st
t
s
se
er
riio
ou
us
s
o
of
ff
fe
en
ns
se
e.
.”
”
A-8 What changes were made to the “Sexual Offenses-Other” incident
code?
All references to student ages within the “Sexual Offenses-Other” SESIR Definitions
and Guidelines and Appendix P have been removed due to the complexity of the
statute. However, sexual activity between students should be reported to law
enforcement immediately so an investigation can be conducted regarding illegal
conduct.
A-9 What changes were made to the data element “Incident, Weapon Related”?
T
Th
he
e
“
“I
In
nc
ciid
de
en
nt
t,
,
W
We
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d
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at
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en
nt
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h
ha
as
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be
ee
en
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ch
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d
t
to
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cllu
ud
de
e
n
no
ot
t
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on
nlly
y
t
th
he
e
w
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or
rd
ds
s
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re
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riin
ng
g
t
to
o
w
we
ea
ap
po
on
ns
s.
.
A-10 What prompted the changes identified in A-9?
This data element was modified to allow for cases where an incident was weapon-
related and weapons were not just “in possession of” but weapons were “used.”
A-11 Within the data element “Weapons Description,” what items are not
included in “Firearms, Other”?
“
“F
Fiir
re
ea
ar
rm
ms
s,
,
O
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th
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er
r”
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xp
pllo
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•
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A-12 Where can the Web links to the 2007
School Environmental Safety Incident
Reporting (SESIR) System Definitions and Guidelines
document and
Appendix P
,
DOE Information Data Base Requirements, Volume I:
Automated Student Information System
be found?
The Web links can be found in Appendix A.
2007-2008 DISCIPLINE DATA COLLECTION SYSTEM UPDATE
B-1 What changes were made to the “Disciplinary/Referral Action Code”?
Previously referred to as one element, the “Disciplinary/Referral Action Code” has been
divided into two separate elements: the disciplinary action (1 character) and school
number (4 characters), to make the school element more prominent in the data base
documentation.
B-2 What changes were made to the discipline elements regarding Bullying?
T
Th
he
e
e
elle
em
me
en
nt
t
“
“S
St
tu
ud
de
en
nt
t,
,
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In
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vo
ollv
ve
ed
d
iin
n
B
Bu
ulllly
yiin
ng
g”
”
h
ha
as
s
b
be
ee
en
n
a
ad
dd
de
ed
d
a
an
nd
d
iin
nd
diic
ca
at
te
es
s
w
wh
he
et
th
he
er
r
o
or
r
n
no
ot
t
a
a
s
st
tu
ud
de
en
nt
t
w
wa
as
s
iin
nv
vo
ollv
ve
ed
d
iin
n
a
a
b
bu
ulllly
yiin
ng
g
iin
nc
ciid
de
en
nt
t.
.
(
(Y
Y
=
=
Y
Ye
es
s
a
an
nd
d
N
N
=
=
N
No
o)
).
.
B-3 Where can the “Disciplinary/Referral Action Codes” be viewed?
The disciplinary/referral action codes may be viewed at the DOE Information Database
Requirements, Volume I: Automated Student Information System, Automated Student
Data Elements. The link to this Web site can be found in Appendix A.
B-4 What “Disciplinary/Referral Action Codes” are appropriate for district use?
The following Disciplinary/Referral Action codes are appropriate for district use:
C
Corporal Punishment
P
Placement in Alternative Educational Setting
E
Expelled, Without Continuing Educational Services
F
Expelled, With Continuing Educational Services
H
Suspension Extended, Pending Hearing
I
Suspension, In-School - the temporary removal of a student from the
school program not exceeding ten days
O
Suspension, Out-of-school - the temporary removal of a student from the
school and the school program not exceeding ten days
S
Other SESIR Defined - All types of disciplinary actions administered for a
SESIR defined incident other than above
U
Change in Placement - due to decision by school personnel following
drug or weapon offense (students with disabilities)
STATEWIDE REPORT ON SCHOOL SAFETY AND DISCIPLINE
C-1 What is the
Statewide
Report on School Safety and Discipline
?
This report summarizes the most recently reported SESIR and discipline data from all
districts to the DOE for the past three years.
C-2 What types of data are included in the report?
4
The report includes the most recent frequencies and rates of all SESIR incidents of
crime, violence, and discipline.
C-3 What other report names are synonymous with this report?
The
Statewide Report on School Safety and Discipline
is also known as the
School
Environmental Safety Incident Reporting (SESIR) System
and the
SESIR Report.
The
Web link for these reports can be found in Appendix A.
C-4 What is the Web link to the 2005-2006 report?
State and district level data for the school year 2005-2006 can be found at the Web link
provided in Appendix A.
C-5 What is the Web link to the 2006-2007 report?
State and district level data for the school year 2006-2007 can be found at the Web link
provided in Appendix A.
FLORIDA SCHOOL ENVIRONMENTAL SAFETY INCIDENT REPORTING (SESIR)
SYSTEM INCIDENTS AND RESULTANT DISCIPLINARY ACTIONS REPORT
D-1 What does the
Florida School Environmental Safety Incident Reporting
(SESIR) System Incidents and Resultant Disciplinary Actions Report
encompass?
The No Child Left Behind Act of 2001 requires states to report the frequency,
seriousness, and incidence of violence and drug-related offenses resulting in
suspensions and expulsions in elementary and secondary schools in the state, under the
Uniform Information and Reporting System (UMIRS) outlined in Title IV [Public Law 107-
110, No Child Left Behind Act of 2001, Section 4112(c) (3)]. Because of this federal
requirement, the
Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report
was created to summarize
the data collected through the SESIR System and the school disciplinary/referral action
data files.
D-2 What is the purpose of this report?
The purpose of this report is to provide school and district administrators with information
on the relative prevalence of crime and violence in their schools, to allow schools to find
over and under reporting errors and to determine “match rates” between reported SESIR
incidents and corresponding disciplinary actions reported. This report is a tool for
districts to check and improve the quality of data being reported to DOE.
D-3 Why is this report important?
This report fulfills the requirements of the federal Uniform Management Information and
Reporting System (UMIRS) and is used by DOE to complete the Consolidated School
Performance Report and other federal reports. SESIR data is used by districts to select,
justify, and implement Safe and Drug-Free Schools (SDFS) prevention programs under
Title IV funding. It is the only reliable assessment tool used by the statewide gang
reduction task force and other statewide initiatives.
D-4 What is the Web link to the 2005-2006 report?
5
See Appendix A for the address.
D-5 What changes have been made to the 2006-2007 report and introduction
and why?
Both the 2006-2007 report and introduction have been amended for easier
comprehension and use of the data provided.
•
The introduction has a bulleted format for easier reading.
•
Columns within tables are numbered.
•
Categories under appropriate disciplinary actions have been updated.
•
Expulsions have been divided into two categories: “Expulsion – with Continuing
Educational Services” and “Expulsion – without Continuing Educational
Services.” Additionally, of the disciplinary actions for 2006-2007 “Suspension
Extended – Pending Hearing” has been added.
D-6 What is the Web link to the most current 2006-2007 report?
See Appendix A for the address.
SCHOOL ENVIRONMENTAL SAFETY INCIDENT REPORT AND DISCIPLINARY
QUALITY DATA REVIEWS
E-1 Why is it important for districts and schools to review the quality of data
reported to the DOE?
Districts are encouraged to examine the quality of data submitted to the DOE for
accuracy on an on-going basis. Having a quality data review process in place at the
school and district levels is a way of improving the quality of reporting processes for
SESIR incidents and their matching resultant disciplinary actions. Furthermore, it is a
means of identifying over-reporting, under-reporting, and incorrect reporting of SESIR or
disciplinary data to the DOE.
E-2 What role does the
District-Specific SESIR Data Quality Review Report
play
in quality data reviews?
The District-Specific SESIR Data Quality Review Reports provide summative information
for each school district regarding issues of data reporting accuracy and uncharacteristic
data reporting. It is an adjunct tool provided to district level administrators to improve the
quality of reporting processes for SESIR incidents, as well as their matching resultant
disciplinary actions. This report focuses on ways to examine district level data in order to
uncover potential reasons for:
1) Sharp fluctuations in SESIR incidents from year to year, and
2) Discrepancies that sometimes occur between SESIR incidents reported and their
appropriate matching disciplinary actions.
E-3
What types of data are included in these reports?
These reports include:
•
Trend data for the last four years on total number of SESIR Incidents
•
A comparison of district SESIR incident rates to the state mean rate
6
•
Trend data for the last four years on the percentage of matched SESIR incidents
to appropriate disciplinary actions
•
Data on specific schools with clear over-reporting of SESIR incidents that likely
could be coded as local-level incidents
E-4 What sources are used in developing these district-specific reports?
T
Th
he
e
S
St
tu
ud
de
en
nt
t
D
Da
at
ta
a
B
Ba
as
se
e
iis
s
u
us
se
ed
d
iin
n
d
de
ev
ve
ello
op
piin
ng
g
d
diis
st
tr
riic
ct
t-
-s
sp
pe
ec
ciif
fiic
c
r
re
ep
po
or
rt
ts
s,
,
iin
nc
cllu
ud
diin
ng
g
t
th
he
e
S
St
ta
at
te
ew
wiid
de
e
R
Re
ep
po
or
rt
t
o
on
n
S
Sc
ch
ho
oo
oll
S
Sa
af
fe
et
ty
y
a
an
nd
d
D
Diis
sc
ciip
plliin
ne
e,
,
t
th
he
e
S
SE
ES
SI
IR
R
I
In
nc
ciid
de
en
nt
ts
s
a
an
nd
d
R
Re
es
su
ullt
ta
an
nt
t
D
Diis
sc
ciip
plliin
na
ar
ry
y
A
Ac
ct
tiio
on
ns
s
R
Re
ep
po
or
rt
t,
,
a
an
nd
d
o
ot
th
he
er
r
c
cu
us
st
to
om
miiz
ze
ed
d
d
da
at
ta
a
r
re
ep
po
or
rt
ts
s.
.
SESIR TRAINING
F-1 Where can SESIR training information and updates be found?
See Appendix A for the Web link to SESIR training information and updates.
F-2 Who should attend the web-based SESIR Training?
District personnel responsible for SESIR training, including Safe and Drug-Free Schools
Coordinators, district SESIR Trainers, and/or SESIR Coordinators responsible for district
SESIR training should attend the regional Web-based SESIR Training Workshops.
Superintendents are also highly encouraged to attend.
F-3 Who is the contact person for SESIR training information?
Louise Rill is the contact person for SESIR training information. She can be contacted
via e-mail at lrill@mailer.fsu.edu or by phone at (850) 413-9523.
SESIR POSTER
G-1 Will new SESIR posters be sent out for the 2007-08 school year?
No. The SESIR posters distributed in late 2006 remain unchanged.
G-2 What is the process for ordering more posters?
For additional posters, please contact Louise Rill at (850) 413-9523 or at
lrill@mailer.fsu.edu.
G-3 What is the Web link to the online version of the most current SESIR
poster?
The Web link can be found in Appendix A.
DISTRICT SAFE AND DRUG-FREE SCHOOLS CONTACT INFORMATION LIST FOR
SCHOOL SAFETY AND DISCIPLINE DATA REPORTING
H-1 What is the purpose of updating the contact list?
7
The purpose of updating the SDFS Contact Information is to maintain an up-to-date list
of district contacts responsible for school safety and discipline data reporting.
H-2 What items need updating on the contact list?
•
The name of the person in your district responsible for school safety and
discipline data reporting;
•
The contact person’s name, title, address, e-mail address, phone number, and
fax number; and
•
Your district’s name.
H-3 If districts need to change their contact information, how can they do so?
See Appendix A for the Web link.
H-4 How many contacts can be listed?
Districts may list more than one contact person if there is a separate contact for charter
or combination schools, or if the district contact for SESIR training is other than the
district SDFS Coordinator contact.
H-5 What login and password should be used when making changes to the
contact list?
The login and password are both
SESIR.
SURVEY DATES
I-1 Where can Survey 5 Dates and Timelines for 2006-2007 be found?
See Appendix B for this information.
I-2 Where can Survey Dates and Timelines for 2007-2008 be found?
See Appendix B for this information.
8
APPENDIX A
SESIR Web Links
The following links are provided to access SESIR documents online:
The 2006
School Environmental Safety Incident Reporting (SESIR) System
Definitions and Guidelines
This report serves as a guide to SESIR incidents and their definitions, as well as
providing districts with updates to the school safety and discipline reporting
requirements.
http://www.criminologycenter.fsu.edu/sdfs/pdf/2007_SESIR_guidelines.pdf
Appendix P, Definitions for Incident Reporting, DOE Information Data Base
Requirements, Automated Student Information System, Automated Student Data
Elements
This report provides updated definitions for reporting SESIR data, as well as Preliminary
Rank Ordering of Incident Types for School Reporting (from Most Serious to Least
Serious Levels).
http://www.fldoe.org/eias/dataweb/database_0708/appendp.pdf
SESIR Poster
A Web version of the most recent SESIR poster may be viewed at:
http://www.unf.edu/dept/fie/sdfs/sesiractions/sesir_poster.pdf
DOE Information Database Requirements, Volume I: Automated Student
Information System, Automated Student Data Elements
Disciplinary/Referral Action Codes may be viewed at:
http://www.fldoe.org/eias/dataweb/database_0708/st81_1.pdf
2005-2006 Statewide Report on School Safety and Discipline
This report summarizes the 2003-2006 SESIR incidents of crime and violence and
discipline data reported to DOE by school districts. Both state and district-level data is
included. The 2005-2006 Statewide Report on School Safety and Discipline Data may
be viewed at:
http://www.fldoe.org/safeschools/sesir/sesir0506.asp
2006-2007
Statewide Report on School Safety and Discipline
This report summarizes the most recent 2004-2007 SESIR incidents of crime and
violence and discipline data reported to DOE by school districts. Both state and district-
level data is included. This report may be viewed at:
http://www.criminologycenter.fsu.edu/sdfs/reports-publications.php
2005-2006 Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report
This report summarizes data collected through the SESIR system and the school
disciplinary/referral action data files and may be viewed at:
http://www.fldoe.org/safeschools/sesiractions0506.asp
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2006-2007
Florida School Environmental Safety Incident Reporting (SESIR)
System Incidents and Resultant Disciplinary Actions Report
This report summarizes the most recent data collected through the SESIR system and
the school disciplinary/referral action data files and may be viewed at:
http://www.criminologycenter.fsu.edu/sdfs/reports-publications.php
District Safe and Drug Free Schools Contact Information for School Safety and
Discipline Data Reporting
The purpose of the following Web site is to provide DOE with updated district SDFS
contact information for school safety and discipline data reporting.
http://data.fldoe.org/sesir
SESIR Training Updates
The purpose of Florida SDFS Quality Data Management Project Web site is to provide
districts with training information and updates, including the train-the-trainer workshops
for SESIR Web-based instruction. This site will be updated frequently as information on
upcoming workshops becomes available.
www.criminologycenter.FSU.edu/p/drug-free-schools.php
DOE Information Data Base Workshop Presentations
SESIR information presented at the DOE Information Data Base Workshop, including
changes to system elements and SESIR guidelines are posted on the DOE Education
Information and Accountability Services (EIAS) Web site in June of each year and can
be viewed at the following Web link:
http://www.fldoe.org/eias/databaseworkshop/pdf/sesir.pdf
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APPENDIX B
Survey Dates
The following are surveys specific to SESIR and Discipline Reporting. Schools are
expected to supply data to their information services staff prior to the following dates to
allow adequate time for submission.
SURVEY DATES
2006-2007
Survey 5:
Final Update/Amendment Date: May 2, 2008
SURVEY DATES
2007-2008
Survey 2:
Survey Week: October 8-12, 2007
Due Date: October 26, 2007
State Processing: October 15-November 9, 2007
Final Update/Amendment Date: July 25, 2008
Survey 3:
Survey Week: February 4-8, 2008
Due Date: February 22, 2008
State Processing: February 11-March 7, 2008
Final Update/Amendment Date: November 21, 2008
Survey 4:
Survey Week: June 9-13, 2008
Due Date: June 27, 2008
State Processing: June 23-July 11, 2008
Final Update/Amendment Date: March 27, 2009
Survey 5:
Due Date: August 1, 2008
State Processing: July 28-September 5, 2008
Final Update/Amendment Date: May 1, 2009
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