FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
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Dr. Eric J. Smith
Commissioner of Education
T. WILLARD FAIR,
Chairman
Members
DONNA G. CALLAWAY
DR. AKSHAY DESAI
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
CONTACT
PERSONS
NAME:
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Brent Jones
Karen
Johnson
Ruth Jones
PHONE:
(850) 245-0405
(850) 245-0400
SUNCOM:
205-0405
205-0400
COEFO:
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08-21
MEMORANDUM
DATE
February
7,
2008
TO:
District School Superintendents
FROM: Linda
Champion
SUBJECT:
February 2007-08 FTE Survey Information
This document is intended to assist school districts in the reporting of full-time equivalent (FTE)
students as required by Section 1011.62(1)(a), Florida Statutes. Through this communication
and other technical assistance, the Florida Department of Education is meeting its goal of
delivering quality services in the education of Florida’s student population in one seamless,
efficient system.
The 2007-08 Florida Education Finance Program (FEFP) February FTE survey will be
conducted the week of February 4-8, 2008. The FTE from this survey will be used in the fourth
calculation of the 2007-08 FEFP. Please see the attached schedule of Cost Factors and Program
Numbers for 2007-08 Fiscal Year numbers for FTE reporting.
LINDA CHAMPION
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DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
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325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
District School Superintendents
February 7, 2008
Page 2
“Date certain” for all schools in all school districts is Friday of survey week.
“Date certain”
is the specific time for setting the student’s schedule on the local student course record. It is
used for reporting the “FTE Earned, Course” data element.
FTE to be Reported
The 2007-08 FEFP provides funding for the 180-day regular school year used by all schools
except for Department of Juvenile Justice (DJJ) facilities and the Florida Virtual School (FVS).
With the exception of DJJ facilities, Juveniles Incompetent to Proceed (JITP) programs, and the
FVS, PK-12 courses offered beyond the regular school year are funded through the Supplemental
Academic Instruction and Reading allocations. Although funding for such courses is not
dependent on reported FTE, districts are still required to report summer non-funded FTE in the
Automated Student Information System so that associated statistical reports can be generated.
Exceptional Education Student Record
The student course schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
exceptional education student record to generate funding under the FEFP.
Classroom Identification, Florida Inventory of School Houses (FISH) Number
In order to generate funding under the FEFP, each teacher course record for courses taught in a
school district classroom must contain a valid classroom identification FISH number that
matches a number on the FISH file.
General Information
Please refer to the FTE General Instructions 2007-08 on-line for assistance with student
eligibility, reporting criteria, instructions for the Automated Student Information System, and
reporting deadlines. The system cutoff date for reporting February survey data is Friday, March
7, 2008. All database input must be complete as of this date. The attached form letter, which
certifies the July, October, and February
fundable
FTE, must be signed by the District School
Superintendent or designee and submitted no later than Thursday, March 13, 2008. The FTE
survey unweighted funded FTE totals provided in this letter must match the totals reported in the
database as of the system cutoff date. Districts may use FTE report 05.107 to verify FTE
recorded in the database for use in the certification letter.
Districts should run these reports
after the system cutoff date to assure all FTE updates are included in the totals
documented on the certification letter.
The information in this letter will be compared with
the Department’s report to ensure that accurate information is used in the FEFP funding formula.
Please note that only fundable FTE should be reported in the FTE certification letter.
The 2007-08 FEFP provides funding for more than 180 days only for students attending
DJJ facilities, for students enrolled in JITP programs, and for successful completion of
direct instruction courses from the FVS. Therefore, the only fundable FTE presented in
the FTE certification letter for the July survey should be for students attending DJJ
facilities, which include Practical Academic Cultural Education (PACE) Centers for Girls
and Marine Institutes; for students enrolled in JITP programs; and for students
successfully completing direct instruction courses from the FVS.
District School Superintendents
February 7, 2008
Page 3
For funding purposes, districts may not report summer FTE for franchises of the Florida
Virtual School.
Section 1011.62(8), Florida Statutes, states in part, “If a district transfers a program to another
institution not under the authority of the district’s school board, including a charter technical
career center, the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the
Office of Funding and Financial Reporting if this situation occurs in your district.
Report 60.021, “Supplemental FTE Data File List,” is available upon request. This report
provides Department of Children and Families, Department of Juvenile Justice, Advanced
Placement, International Baccalaureate, Advanced International Certificate of Education, and
High School Algebra Supplemental FTE by school. School districts can use this report to verify
the FTE in these programs.
For additional information, consult the DOE Information Database Requirements: Volume 1 -
Automated Student Information Systems.
Please call Karen Johnson (Office of Funding and Financial Reporting) at (850) 245-0405 or
Ruth Jones (Education Information and Accountability Services) at (850) 245-0400 if assistance
is needed.
If it is necessary to fax hard-copy documentation to meet any of the above deadlines, please use
the following fax number: (850) 245-9135 or Suncom 205-9135.
LC:ko
Attachments
______________________________________________
ATTENTION: KAREN JOHNSON
Due Date: March 13, 2008
Date: ______________________
Fax Number: (850) 245-9135
Suncom Fax: 205-9135
Mr. Brent Jones
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Jones:
This letter certifies the July, October, and February fundable unweighted FTE to be used in the
Fourth Calculation of the 2007-08 Florida Education Finance Program. The following data
represent the totals in the Department of Education Database as of the system cutoff date (March
7, 2008). These totals were verified from the final FTE report 05.107 for the July, October, and
February survey periods (adjusted by any amendments). All appropriate schools are represented
for the ________________________ County School District.
Total
FEFP
Fundable
PK-12
FTE
Florida
Education
Finance
Program
July 2007 survey total
________________________________
October 2007 survey total
________________________________
February 2008 survey total
________________________________
Please Note
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For all districts other than the Florida Virtual School, only Department of
Juvenile Justice (DJJ) and Juveniles Incompetent to Proceed (JITP) programs FTE
are fundable in surveys 1 and 4.
Sincerely,
Signature of District School Superintendent or designee
BJ:ko
Cost Factors and Program Numbers for 2007-08 Fiscal Year
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Program/Category
BASIC PROGRAMS
K-3 Basic
4-8 Basic
9-12 Basic
K-3 Basic, with ESE Services*
4-8 Basic with ESE Services
9-12 Basic with ESE Services
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
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Support Level 5
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ENGLISH FOR SPEAKERS OF
OTHER LANGUAGES
ESOL
CAREER EDUCATION
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Career Education 9-12
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Cost
Factors
1.048
1.000
1.066
1.048
1.000
1.066
3.625
5.062
1.200
1.119
Program
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Numbers
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101
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102
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103
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111
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112
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113
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254
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255
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130
300
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*
Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
FTE
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Reporting Deadlines 2007-08 through 2010-11
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2007-08
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Survey 1
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Survey Week: July 9-13, 2007
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Due Date: July 27, 2007
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State Processing: July 23-September 14, 2007
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Final Update/Amendment: April 25, 2008
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Survey 2
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Survey Week: October 8-12, 2007
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Due Date: October 26, 2007
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State Processing: October 15-November 9, 2007
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Final Update/Amendment Date: July 25, 2008
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Survey 3
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Survey Week: February 4-8, 2008
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Due Date: February 22, 2008
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State Processing: February 11-March 7, 2008
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Final Update/Amendment Date: November 21, 2008
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Survey 4
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Survey Week: June 9-13, 2008
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Due Date: June 27, 2008
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State Processing: June 23-July 11, 2008
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Final Update/Amendment Date: March 27, 2009
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2008-09
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Survey 1
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Survey Week: July 14-18, 2008
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Due Date: August 1, 2008
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State Processing: July 28-September 19, 2008
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Final Update/Amendment Date: May 1, 2009
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Survey 2
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Survey Week: October 13-17, 2008
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Due Date: October 31, 2008
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State Processing: October 20-November 14, 2008
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Final Update/Amendment Date: July 31, 2009
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Survey 3
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Survey Week: February 9-13, 2009
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Due Date: February 27, 2009
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State Processing: February 16-March 13, 2009
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Final Update/Amendment Date: November 27, 2009
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Survey 4
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Survey Week: June 8-12, 2009
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Due Date: June 26, 2009
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State Processing: June 22-July 10, 2009
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Final Update/Amendment Date: March 26, 2010
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2009-10
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Survey 1
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Survey Week: July 13-17, 2009
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Due Date: July 31, 2009
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State Processing: July 27-September 18, 2009
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Final Update/Amendment: April 30, 2010
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Survey 2
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Survey Week: October 12-16, 2009
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Due Date: October 30, 2009
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State Processing: October 19-November 13, 2009
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Final Update/Amendment Date: July 30, 2010
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Survey 3
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Survey Week: February 8-12, 2010
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Due Date: February 26, 2010
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State Processing: February 15-March 12, 2010
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Final Update/Amendment Date: November 26, 2010
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Survey 4
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Survey Week: June 14-18, 2010
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Due Date: July 2, 2010
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State Processing: June 28-July 16, 2010
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Final Update/Amendment Date: April 1, 2011
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2010-11
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Survey 1
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Survey Week: July 12-16, 2010
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Due Date: July 30, 2010
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State Processing: July 26-September 17, 2010
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Final Update/Amendment: April 29, 2011
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Survey 2
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Survey Week: October 11-15, 2010
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Due Date: October 29, 2010
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State Processing: October 18-November 12, 2010
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Final Update/Amendment Date: July 29, 2011
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Survey 3
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Survey Week: February 7-11, 2011
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Due Date: February 25, 2011
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State Processing: February 14-March 11, 2011
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Final Update/Amendment Date: November 25, 2011
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Survey 4
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Survey Week: June 13-17, 2011
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Due Date: July 1, 2011
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State Processing: June 27-July 15, 2011
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Final Update/Amendment Date: March 30, 2011
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