Technical Specifications for the Submission of Talented 20 Data
General guidelines for determining the top 20 percent of the graduating class are as follows:
•
Identify the top 20 percent of students in the senior class, including those students who
have selected a three-year, 18-credit graduation program. Include only students from
schools that offer a standard curriculum, such as regular district high schools,
combination schools, magnet schools, charter schools, alternative schools, and other
schools identified by the district that offer a standard curriculum and the 18 units of core
courses required for state university system (SUS) admission. Course distribution
requirements for SUS admission are specified in the Florida Counseling for Future
Education Handbook, pages 135-147, available online at http://www.facts.org by
selecting Advising Manuals under
Choose A Link
.
•
Rank the students in your senior class who are receiving a standard diploma. Use the
cumulative grade point average (GPA) calculation methodology that you use to
determine the valedictorian. Placement in the top 20 percent of the senior class must be
based upon the ranking by cumulative GPA after the posting of seventh semester
grades. You must include all students in the ranking who are scheduled to graduate in
2008, including those students who have selected a three-year graduation program.
•
High schools that include both a traditional and a magnet program must report separate
lists. These are the top 20 percent of the senior class in the magnet program and the top
20 percent of the senior class in the traditional programs. The sum of both lists cannot
exceed 20 percent of the total senior class. Schools are responsible for determining if
any program at their school qualifies as a magnet program.
Specific guidelines for submitting student transcripts to the Talented 20 program via the
FASTER (Florida Automated System for Transferring Educational Records) electronic transcript
system are as follows:
•
Transcripts for regular members of the 2008 graduating class (that is, all students except
Early Admit students, who will be discussed in the next paragraph) must be addressed in
the same way as transcripts being submitted to the Bright Futures System: Addressed
School 950870 (if the student is currently in Bright Futures “practice”) or Addressed
School 950871 (if the student is currently in Bright Futures “production”).
•
Early admit students are eligible for the Talented 20 program and must be included in
the class rank. These students should be identified by sending them to Addressed
School 950800. This will allow these students to be loaded to Term 0 so they can be
included in Talented 20 processing with all other students in the 2008 graduating class.
•
The
Message Type
(field #5 on the FASTER Header Record, at character positions 36-
38) should be set to the value “
Q20”
instead of the Message Type value you would
normally have used in a Bright Futures transmission. This is required for the
submission of top 20 transcripts.
•
The Talented 20 and Bright Futures systems will have separate locking mechanisms to
keep the systems from interfering with each other. Thus, a transcript sent to Talented 20
1
will go through, even if the student’s Early Evaluation transcript in Bright Futures is
locked.
•
All courses must be on the transcript – including courses in progress (both courses now
in progress and those students will be taking during the second half of their senior
years), courses for students on block schedule, Florida Virtual High School online
courses, and dual enrollment courses for students classified as “early admit” students.
•
Social Security Number (preferred)
or Florida Student ID number should be verified
for accuracy. It is preferable that you send
social security numbers
to facilitate
matching transcripts with SAT and ACT scores.
•
The
weighted GPA
should be put in
Grade Point Average District, Cumulative,
field
#43 on the FASTER Demographic (T1) Record, at character positions 897-901.
•
The
unweighted GPA
should be put in
Grade Point Average State, Cumulative,
field
#44 on the FASTER Demographic (T1) Record, at character positions 902-906.
•
Both
Grade Point Average District, Cumulative
and
Grade Point Average State,
Cumulative
are required fields for submission of Top 20 transcripts.
•
Only students who will receive a
standard diploma
should be submitted to the Talented
20 program.
•
Student mailing address
should be verified for accuracy.
•
These data will be processed nightly beginning
Thursday, February 7, 2008
. Districts
may submit as many transcript evaluations as needed up to the March 6
th
deadline.
•
An eligibility report will be produced for Talented 20 transcript evaluation data that are
submitted. This report will be available via the “Educators Login” link on the Talented 20
Web page (www.fldoe.org/Talented20/).
o
School administrators and guidance counselors will click on this link, bringing up
the login page (see Example 1) where they will enter the Logon ID and Password
provided in 2006 to the Talented 20 program contact in each district.
If you have questions regarding the Logon ID, please contact Marsha Studdard,
Student Support Services Project, via e-mail at studdard@tempest.coedu.usf.edu
or telephone (850) 922-3727.
o
Clicking “Submit Logon Request” will bring up the Talented 20 Main Menu
(see Example 2). The system will already have entered the user’s school
district. For school-level users, the system will also have entered the user’s
school (district-level users will be able to select a school from the drop-down
list). All users can then select graduation year from the third drop-down list.
If the current graduation year (the graduating class of 2008) is selected, the
user will have the following three choices (if a later year is chosen, only the
third option will be operational):
2
Evaluation Summary for top 20 students. A sample of this report can be
found in Example 3. It contains summary totals for the school, and lists
every student designated as a top 20 student, with their name, ID,
eligibility status, and (for students not yet eligible) the number of credits
the student is missing in each of the six subject area categories. The
report will be sorted alphabetically. By clicking on the student’s eligibility
status, the user can then bring up an individual Student Evaluation Report
(see Example 4) that lists the courses submitted with the student’s
transcript, and identifies which were used and how much their credits
counted toward satisfying one of the Talented 20 subject area
requirements.
District Progress Report. This report is in the same format as the school
summary totals in the Evaluation Summary, but contains the totals for the
entire school district (this option is only available to district-level users).
Evaluation Summary for All Students. This is the same report as the top
20 evaluation summary, except that it covers every student in the school,
and will contain a column for the student’s GPA (an unweighted
calculation based on the credits used in satisfying the 24-credit state
graduation requirement) instead of a column for eligibility status. The
report will be sorted in descending order by GPA. It is anticipated that
this report will be most useful in advising students nearing the end of their
sophomore or junior years. Like the top 20 summary, users can click on
a column for the student (in this case, the GPA column) to bring up an
individual Student Evaluation Report.
•
Remember to carefully review student eligibility status. For those students deemed
ineligible, verify their data to determine if corrections are necessary, resubmitting the
transcript(s) to make these corrections.
•
The final submission of this data will be on
Thursday, March 6, 2008
. At that point, the
data will be locked and no further processing will occur.
•
The system will archive the information on which the Talented 20 evaluations were
based to maintain a record of the students’ final Talented 20 evaluations.
It is imperative that you review students’ mailing addresses and student identification numbers
for accuracy. All data, including corrections to the Talented 20 Program Eligibility Reports, must
be received no later than
Thursday, March 6, 2008
.
If you have any technical questions concerning transmissions to the DOE High School
Transcript Database, please contact Laverne McKenzie at laverne.mckenzie@fldoe.org or
(850) 245-9763, SUNCOM/205-9763. If you have questions regarding the Talented 20
program, please contact Helen Lancashire, Student Support Services, at (850) 922-3727,
Suncom 292-3727, or e-mail hlancash@tempest.coedu.usf.edu
FH:hl
cc: Talented 20 program contacts
MIS contacts
District Student Services Directors
District Guidance Supervisors
3
Example 1
Talented 20 Login Page
Florida's Talented 20 Program
Florida Department of Education
Please enter your Talented 20 Logon ID and Password:
Logon ID:
Password:
New Password:
Re-type New
Password:
Submit Logon Request
4
Example 2
Talented 20 Main Menu
Florida's Talented 20 Program
Florida Department of Education
Main Menu
LOGONID
17 Jan 2006 13:11:05
Set these options...
District/County
School
Graduation Year
...then click on one of the links below
•
Evaluation Summary for Top 20 Students (for current school),
•
District Progress Report (on Top 20 students from all schools),
•
Evaluation Summary for All Students (for current school).
5
Example 3
Talented 20 Evaluation Summary
Florida's Talented 20 Program
Florida Department of Education
Evaluation Summary - Top 20 Students
LOGONID
17 Jan 2006 13:11:06
District
(your district's name)
School
(your school's name)
Total Students Evaluated
3
Eligible for Talented 20
2
Total Ineligible Students
1
Click on a student's Status to see a report of the courses used in their evaluation.
Last Name
First Name
Middle Name
Student ID Status
English Math Nat Sci Soc Sci
For Lang Electives
DOE
JANE
QUINN
123456789 INELIGIBLE
0.50
DOE
JOHN
QUINCY
223456789 ELIGIBLE
ROE
RITA
JANE
323456789 ELIGIBLE
6
Example 4
Talented 20 Student Evaluation Report
Florida's Talented 20 Program
Florida Department of Education
Student Evaluation Report
LOGONID
17 Jan 2006 13:11:06
Student Name
(student's name)
Student ID
(student's SSN or Fla. ID)
Evaluation Date
02/09/2006
Talented 20 Status
2
Credits Missing
MA - 0.50
Year-Term
Course#
Course Title
Local Subj
Area
Grade
Credit
Attempted
Credit
Earned
Used T20
Subj Area
T20 Credits
Used
20052006-1 2106310 AMER GOVT
AG
B
0.50
0.50
SS
0.50
20052006-2 2102310 ECONOMICS
EC
IP
0.50
0.00
SS
0.50
20032004-1 1900310 DRIVER ED
EL
P
0.50
0.50
20032004-2 0200310 COMPU APPLI I
EL
A
0.50
0.50
EL
0.50
20022003-1 1001320 ENG HON I
EN
B
0.50
0.50
EN
0.50
20022003-2 1001320 ENG HON I
EN
A
0.50
0.50
EN
0.50
20032004-1 1001350 ENG HON II
EN
A
0.50
0.50
EN
0.50
20032004-2 1001350 ENG HON II
EN
A
0.50
0.50
EN
0.50
20042005-1 1001380 ENG HON III
EN
B
0.50
0.50
EN
0.50
20042005-2 1001380 ENG HON III
EN
B
0.50
0.50
EN
0.50
20052006-1 1001410 ENG HON IV
EN
B
0.50
0.50
EN
0.50
20052006-2 1001410 ENG HON IV
EN
IP
0.50
0.00
EN
0.50
20052006-1 0800300 LF MGMT SKL
LM
A
0.50
0.50
20042005-1 1200380 ALGEBRA IA
MA
B
0.50
0.50
MA
0.25
20042005-2 1200380 ALGEBRA IA
MA
C
0.50
0.50
MA
0.25
7