4. TAX EXEMPT:

DOE is an agency of the State of Florida which is tax exempt. The Group understands that individuals paying for rooms under this contract must present appropriate documentation of the tax exempt status of the transaction in order to implement a tax exempt purchase. If an individual pays for a room and/or ancillary services under this agreement with a State of Florida p-card credit card which has a tax exempt number on its face, the room rental will qualify for tax exempt status.

5. RESERVATIONS:

We understand that all guests will make reservations directly with the Hotel on an individual basis. DOE will advise the individual guests to call Hotel Reservations Office directly at the toll-free number listed below.

[please provide Hotel contact / reservation information]

Departure dates will be reconfirmed upon check-in. Any adjustments to departure date should be made at that time.

The Hotel requires that all reservations be secured by a major credit card. All rooms not reserved by cut-off date will be released back to the Hotel.

6. CUT-OFF DATE:

On XXXXX , all remaining non-reserved rooms will be released to Hotel. Reservations after cut-off date will be accepted based on availability at the group rate.

7. CHECK-IN/OUT TIME:

Check in time after XXXXX p.m.

Check out time is XXXXX p.m.

All guests arriving before 3:00 p.m. will be accommodated as rooms become available.

8. FUNCTION AGENDA:

14. FORCE MAJEURE:

18. MYFLORIDAMARKETPLACE:

A. MyFloridaMarketplace Vendor Registration

Each Vendor doing business with the State of Florida for the sale of commodities or contractual services as defined in section 287.012, Florida Statutes, shall register in MyFloridaMarketPlace, in compliance with Rule 60A-1.030, Florida Administrative Code, unless exempt under Rule 60A-1.030(3) Florida Administrative Code.

B. MyFloridaMarketplace Transaction Fee

The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system. Pursuant to section 287.057(23), Florida Statutes (2002), all payments for commodities and/or contractual services as defined in Section 287.012, Florida Statutes, shall be assessed a Transaction Fee of one percent (1.0%), which the Vendor shall pay to the State, unless exempt under Rule 60A-1.032, Florida Administrative Code. Notwithstanding the provisions of Rule 60A-1.030, et seq., the assessment of a transaction fee shall be contingent upon Federal approval of the transaction fee assessment program and continued payment of applicable federal matching funds.

For payments within the State accounting system (FLAIR or its successor), the Transaction Fee shall, when possible, be automatically deducted from payments to the Vendor. If automatic deduction is not possible, the Vendor shall pay the Transaction Fee pursuant to Rule 60A-1.031(2), Florida Administrative Code. By submission of these reports and corresponding payments, Vendor certifies their correctness. All such reports and payments shall be subject to audit by the State or its designee.

The Vendor shall receive a credit for any Transaction Fee paid by the Vendor for the purchase of any item(s) if such item(s) are returned to the Vendor through no fault, act, or omission of the Vendor. Notwithstanding the foregoing, a Transaction Fee is non-refundable when an item is rejected or returned, or declined, due to the Vendor’s failure to perform or comply with specifications or requirements of the agreement.

Failure to comply with these requirements shall constitute grounds for declaring the Vendor in default and recovering reprocurement costs from the Vendor in addition to all outstanding fees. VENDORS DELINQUENT IN PAYING TRANSACTION FEES MAY BE EXCLUDED FROM CONDUCTING FUTURE BUSINESS WITH THE STATE.

Signature of Authorized Representative

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