FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
Dr. Eric J. Smith
T. WILLARD FAIR,
Chairman
Commissioner of Education
Members
Dr. Willis N. Holcombe, Chancellor
DONNA G. CALLAWAY
Division of Community Colleges
DR. AKSHAY DESAI
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
Memorandum Number 08-01
January 15, 2008
M E M O R A N D U M
TO:
Community College Presidents
FROM:
Dr. Willis N. Holcombe, Chancellor
SUBJECT:
Information Required for the Legislative Budget Requests for 2008-2009
To assist the Florida Department of Education in meeting Strategic Imperative Seven, “Aligning Financial
Resources with Performance,” the Community College System must allocate resources used to improve
student and institutional performance.
The purpose of this memorandum is to advise you that we are seeking information on the following
subjects:
1.
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Operating Expenses for New Facilities;
2.
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Facility Enhancement Challenge Grant Program; and
3.
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Non-State Fixed Capital Outlay Projects and Authorization to Extend or Change Certain Facility
Projects of Community Colleges.
We are in the process of updating information on legislative budget requests for several facilities-related
issues indicated above. The necessary forms have been distributed to your college’s Business Officer,
Facilities Director/Planner, Foundation Director and Reports Coordinator.
Operating Expenses for New Facilities
Operating Expenses for New Facilities information was previously requested in Memorandum Number
07-12, dated July 24, 2007, for the Legislative Budget Request which was required by the Governor’s
Office of Planning and Budgeting. Charts showing the project requests that we received from your
college were sent to your staff. They were requested to review the charts carefully and make any
additions or changes
on the form provided
to them and return by
February 8, 2008.
Even if your
college had no project or there were no additions or changes, we asked that they
please return the form
marked NO CHANGE REQUESTED.
This information is necessary to finalize the Florida
Community College System’s 2008-2009 Legislative Budget Request.
325 W. Gaines Street • Suite 1314 • Tallahassee, FL 32399-0400 • (850) 245-0407 • www.fldoe.org/cc
Memorandum Number 08-01
Page Two
January 15, 2008
Facility Enhancement Challenge Grant Program
Projects for the Facility Enhancement Challenge Grant Program (FECGP) under Section 1011.32, Florida
Statutes, were originally requested in Memorandum Number 07-11, dated July 24, 2007. An updated
chart of those proposed projects that we have received for this program was sent to your staff. They were
requested to review the chart to ensure that the information for your college is correct. If your college is
requesting a new project not submitted during last summer or recently, your staff must complete a CIP-8
Facility form. Projects in this program must be survey-recommended and included in the college's
Capital Improvement Program (CIP). Your college Facilities Director/Planner knows how to fill out the
CIP-8 form and can complete it properly.
The matching funds (cash) for a project under FECGP must be certified on deposit in the Direct Support
Organizations (DSO's) special account by
February 1, 2008
. Only those funds that the college has on
deposit or receipted as of that date will be requested to be matched in the 2008-2009 Legislative Budget
Request. The form provided to your staff must be signed by the Foundation Director and College
President, as required in Section 1011.32(4), Florida Statutes, to certify amounts on deposit as of that
date. The form to certify that the funds were on deposit by February 1, 2008, should be completed and
sent to Ron Fahs before
5:00 p.m. on February 8, 2008
.
Authority from Legislature for Certain Facilities Issues
Section 1013.40, Florida Statutes, requires authority from the Legislature prior to acquiring additional
property with public funds or acquiring or constructing facilities, which would require General Revenue
funds for operations and maintenance on buildings not built or purchased by state funds.
Requests for such authority must include the following information:
1.
Title, description (including project's purpose, size (gross square feet) and types of spaces);
2.
Location, educational use to benefit the college, amount, source of funding; and
3.
Estimated annual operational and maintenance costs.
Additionally, authority is required from the Legislature to extend an appropriated project beyond its
reversion date, according to Section 216.301(3), Florida Statutes, or change previously funded projects in
any way. This authority is usually obtained through separate added section(s) in the Appropriations Act.
(Sometimes referred to as “Back-of-the-Book” items.) The same basic information as required above, as
well as an explanation and substantial reason why it is necessary to extend a project or make a change in
the title, must be included in a request. This authority may be used to transfer unexpended balances from
one project to another project.
All requests for such authority must be sent to Ron Fahs by
February 8, 2008
. We will make one request
for these items to the Legislature for the Florida Community College System.
If you have any questions on the subjects in this memorandum, please contact Ron Fahs at (850) 245-
9490 or at Ron.Fahs@fldoe.org, or Lisa Cook at (850) 245-9487 or at Lisa.Cook@fldoe.org.
WNH/jfc
