Dropout Match Reports for Survey 2, 2007-08, and Technical Assistance Paper

Subject: Dropout Match Reports for Survey 2, 2007-08, and Technical Assistance Paper

FLORIDA DEPARTMENT OF EDUCATION

TATE BOARD OF EDUCATION

T. WILLARD FAIR,

DONNA G. CALLAWAY

DR. AKSHAY DESAI

ROBERTO MARTÍNEZ

PHOEBE RAULERSON

KATHLEEN SHANAHAN

LINDA K. TAYLOR

Dr. Eric J. Smith

Commissioner of Education

December 31, 2007

To:

As a part of the Florida Department of Education’s efforts to support highest student achievement and improve

graduation rates, we are pleased to provide you with information to assist you in accurately reporting students who have

left your district. Attached is the technical assistance paper

Identifying and Reporting Dropouts for Grades PK-12,

School Year 2007-08

The Dropout Match files for Survey 2, 2007-2008, referenced in the technical assistance paper, have been run and are

available for district MIS directors to download from the North West Regional Data Center (NWRDC). These reports

locate students who have been reported as dropouts in one district, but have actually transferred to other public schools

in Florida or to community colleges. The following files are available:

DPSdd.GQ.F61993.Y07082 – Report of matched dropouts in school districts

DPSdd.GQ.F62293.Y07082 – Report of matched dropouts in community colleges

DPSdd.GQ.F61943.Y07082 – File of matched dropouts in school districts

DPSdd.GQ.F62294.Y07082 – File of matched dropouts in community colleges

DPSdd.GQ.F61657.Y07082 – File of non-matched dropouts in school districts

DPSdd.GQ.F62295.Y07082 – File of non-matched dropouts in community colleges

With this information, a district can correct student records to accurately reflect students who dropped out. We strongly

encourage MIS Directors to work with Dropout Prevention Coordinators and others in the district to analyze these data,

identify affected students, and revise withdrawal codes, where appropriate.

GARNET L. DUKES, JR.

Educational Policy Development Director

Accountability, Research, and Measurement

325 W. GAINES STREET • SUITE 852• TALLAHASSEE, FL 32399-0400 • (850) 245-0400 • www.fldoe.org

Dropout Match Reports for Survey 2, 2007-08, and Technical Assistance Paper

December 27, 2007

To assist districts who wish to automate, at least partially, the task of looking up new students in the

Student Locator System, a file, DPS.DISTRICT.GQ.F61976.Y07082, is now available that contains all the

records on the Student Locator table. Districts may download this file from NWRDC and use selected

criteria (e.g., last name, gender, date of birth) to search the file programmatically for new students to locate

the students’ prior schools and student identification numbers. The format for this file is attached.

For questions about the Dropout Match files, please contact Dr. Tsung-Yuan Lin at

tsung-yuan.lin@fldoe.org.

cc: Student Data Base Contact Persons