SPONSORED BY
    Florida Department
    of Education
    Shared Services Network
    A collaborative project of the
    Florida Department of Education and the
    University of South Florida
    Agency for Health
    Care Administration
    AHCA
    – THIRD ANNUAL MEETING –
    October 22-24, 2002
    Embassy Suites Hotel
    ® Orlando – North
    Altamonte Springs, Florida
    SCHOOLS AND MEDICAID:
    SCHOOLS AND MEDICAID:
    SCHOOLS AND MEDICAID:
    SCHOOLS AND MEDICAID:
    SCHOOLS AND MEDICAID:
    A DYNAMIC PARTNERSHIP
    A DYNAMIC PARTNERSHIP
    A DYNAMIC PARTNERSHIP
    A DYNAMIC PARTNERSHIP
    A DYNAMIC PARTNERSHIP
    REGISTRATION BROCHURE
    — AGENDA —
    This meeting will provide participants with the opportunity to learn valuable information, identify issues for resolution,
    and share ideas related to the coordination of schools and Medicaid services. Invitees include school district personnel
    (Directors of Exceptional Student Education Programs (ESE), Student Services Directors, Medicaid Contacts, and
    Finance Officers), Agency for Health Care Administration (AHCA) headquarters staff, and area school services
    representatives, Department of Education (DOE) staff, and vendors currently contracting with school districts.
    SCHOOLS AND MEDICAID: A DYNAMIC PARTNERSHIP
    TUESDAY, OCTOBER 22, 2002
    1:00 - 2:00
    Registration
    2:00 - 4:00
    Health Insurance Portability and Accountability Act (HIPAA) Overview
    This session will provide participants with an overview of HIPAA and specifically will address
    recently developed rules and their affect on organizations performing electronic data exchange.
    4:00 - 5:00
    Registration
    WEDNESDAY, OCTOBER 23, 2002
    7:30 - 8:30
    Registration
    8:00 - 8:30
    Welcome/Introductions
    8:30 - 10:00
    Job-Alike Sessions: Finance, Billing, Providers
    Groups will meet to identify issues for discussion and resolution. Agency for Health Care
    Administration staff and Department of Education representatives will be available to meet with
    each group. Job-alike sessions will be determined due to registrations and may, therefore, change
    from this list.
    10:00 - 10:15
    Break
    10:15 - 11:00
    Orange County School District — Electronic Forms
    Orange County School District will present electronic service documentation forms created for
    Medicaid fee-for-service billing.
    11:00 - 11:30
    Bradford County Rural District Project
    Bradford County will present an update to its project and discuss how it has become a billing
    agent for other districts.
    11:30 - Noon
    Medicaid Administrative Claiming System (MACS)
    An update of the MACS will be presented.
    12:00 - 1:00
    Lunch (on your own)
    1:00 - 2:30
    Medicaid Administrative Claiming Update/Issues/Discussion
    This session will include presentations by AHCA staff and DOE representatives and will address
    issues presented from job-alike sessions. The federal administrative claiming guide will be
    discussed.
    2:30 - 2:45
    Break
    2:45 - 4:00
    Medicaid Administrative Claiming Update/Issues/Discussion
    THURSDAY, OCTOBER 24, 2002
    8:00 - 8:15
    KidCare Update
    8:15 - 11:30
    Medicaid Certified School Match Program Fee-for-Service Policy Update/Issues/Discussion
    This session will include presentations by AHCA headquarters staff and DOE representatives and
    will address issues presented from job-alike sessions. It will include an update on the Targeted
    Case Management pilot proposed to the Centers for Medicare and Medicaid Services through a
    Medicaid State Plan Amendment.
    11:30 - Noon
    Wrap-up
    REGISTRATION FORM
    Schools and Medicaid: A Dynamic Partnership • October 22–24, 2002
    Embassy Suites Hotel
    ® Orlando – North • Altamonte Springs, Florida
    Registration must be received on or before October 11, 2002. You can register
    online or download the registration form at http://ssn.usf.edu/medicaid.
    Name ______________________________________________________
    Title _________________________________________________________
    School District/Agency/Organization ______________________________
    ___________________________________________________________
    Address ____________________________________________________
    City/State/Zip ________________________________________________
    Telephone _______________Email _______________________________
    Please check the days you plan to attend:
    ____ October 22 ____ October 23 ____ October 24
    Please indicate specific questions/issues you would like addressed during
    sessions.
    _________________________________________________________
    _________________________________________________________
    _________________________________________________________
    _________________________________________________________
    _________________________________________________________
    Accommodations for participants who have special needs will be available.
    To ensure appropriate accommodations, please call (850) 414-8338 to make
    your request.
    MAIL OR FAX FORM TO:
    Roberta Stephens
    Shared Services Network, University of South Florida
    310 Blount Street, Suite 215, Tallahassee, FL 32301
    Telephone: (850) 414-8338 • SC 994-8338 • Fax: (850) 414-8340
    Email: stephens@tempest.coedu.usf.edu
    HOTEL INFORMATION
    Embassy Suites Hotel
    ® Orlando – North
    225 East Altamonte Drive
    Altamonte Springs, FL 32701
    Tel: (407) 834-2400 Fax: (407) 834-2117
    ACCOMMODATIONS:
    From the moment you enter the seven-story sunlit tropical atrium and lobby,
    Embassy is at your service. The hotel provides a two-room suite for every guest, free cooked-to-order
    breakfast each morning, complimentary beverages each evening, an exercise room (complete with
    whirlpool, sauna, and steam room), an indoor swimming pool, and a complimentary USA Today and
    local paper delivered to your suite each morning.
    RESERVATIONS:
    To make reservations contact the Embassy Suites Hotel at
    (407) 834-2400
    . A block
    of rooms has been reserved for the meeting at the special rate of $86.00 per night single/double. Be
    sure to mention you are attending the University of South Florida/Shared Services Network Schools
    and Medicaid meeting to receive this rate. The deadline for making reservations at this rate is
    October
    1, 2002
    . All reservations received after that date will be accommodated on a space available basis.
    DIRECTIONS:
    From Orlando International Airport
    — Follow Highway 436 North 19 miles to Altamonte Springs. Turn
    right on Cranes Roost Boulevard (four traffic lights, past Altamonte Shopping Mall). Follow Cranes
    Roost Boulevard to the bottom of the hill, and make a left onto Shorecrest Lane. Embassy Suites is on
    the left.
    From North Florida
    — Take I-75 South to Highway 50 and head west to I-4. Turn left and head east to
    Exit 92 (Altamonte Springs). Make a right at the light, which is State Road 436. Go to the first traffic
    light (Cranes Roost Boulevard) and make a left. Follow Cranes Roost Boulevard to the bottom of the
    hill, and make a left onto Shorecrest Lane. Embassy Suites is on the left.
    From South Florida
    — Take I-95 North to 528 (the Bee Line Expressway) and head west to I-4. Turn
    right on I-4 and head east to Exit 92 (Altamonte Springs). Make a right at the light, which is State Road
    436. Go to the first traffic light (Cranes Roost Boulevard) and make a left. Follow Cranes Roost Boulevard
    to the bottom of the hill, and make a left onto Shorecrest Lane. Embassy Suites is on the left.
    From Tampa
    — Take I-4 east to Exit 92 (Altamonte Springs). Make a right at the light, which is State
    Road 436. Go to the first traffic light (Cranes Roost Boulevard) and make a left. Follow Cranes Roost
    Boulevard to the bottom of the hill, and make a left onto Shorecrest Lane. Embassy Suites is on the
    left.

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