FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
Jeanine Blomberg
Commissioner of Education
T. WILLARD FAIR,
Chairman
Members
DONNA G. CALLAWAY
DR. AKSHAY DESAI
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
CONTACT PERSON:
NAME: Charlie
Hood
PHONE: (850)
245-9795
SUNCOM: 205-9795
COEFO: 08-
15
M E M O R A N D U M
DATE:
November 6, 2007
TO:
District School Superintendents
FROM: Linda
Champion
SUBJECT:
Award of Bid for School Buses (FDOE Bid Number 2008-04)
Attached please find the Pricing and Ordering Guide for School Buses 2007-2008 for Florida
Department of Education (FDOE) Invitation to Bid (ITB) Number 2008-04, as awarded on
September 24, 2007. Bid awards were made in accordance with applicable state purchasing laws
and rules. Bids were received and awarded on Types A, C, and D complete school buses and
optional equipment.
The accepted bid includes a provision for awards to multiple suppliers within each bus
configuration.
All approved suppliers that were within ten percent of the low bid for each
configuration received an award. This award method provides flexibility to school districts in
determining the types and manufacturers of equipment that best fits their needs.
An explanation of how to complete purchase orders is provided on pages 2-5 of the Pricing and
Ordering Guide. Page 9 of the Pricing and Ordering Guide provides a sample for completing
purchase orders.
Please note that Thomas Built Buses must be ordered from the appropriate designated dealer.
See page 8 of the Pricing and Ordering Guide for district listings and a map to find which
Thomas dealer has been designated for your district.
LINDA CHAMPION
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DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
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325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
COEFO Memorandum Number 08-
15
November 6, 2007
Page Two
CHANGES IN EFFECT FOR BUSES PURCHASED FROM THIS ITB
As a result of recommendations made by the Florida Association for Pupil Transportation
(FAPT), the following changes are in effect for buses purchased from this ITB:
1)
Delivery is required within 240 days of the bidder’s receipt of the purchase order.
2)
The bid contains longer ordering time lines with an option for contract renewal.
3)
Purchasing school districts and the Florida School for the Deaf and Blind (FSDB) will be
responsible for calculating and collecting liquidated damages for late delivery, if
applicable.
4)
The straight floor is now offered as a separate option on wheelchair lift equipped buses.
5)
Air conditioner systems are now offered as separate options. Base prices do not include
air conditioner systems. School districts that opt to purchase air conditioner systems
should carefully review the make, model, configuration information, and pricing, to
determine which air conditioner system is most suited to their needs.
1. Ordering Time Lines
Purchase orders for buses to be purchased via this contract must be received by the FDOE
no later than June 25, 2008.
The time lines for ordering and delivery and other applicable
ordering information (base prices, options, etc.) are included in the Pricing and Ordering Guide.
2. Delivery Requirements
Buses ordered from Bid Number 2008-04 are required to be produced and completed within 240
days from the date the bidder receives the purchase order. For example, if the FDOE forwards a
district purchase order to a bidder on January 24, 2008, the required delivery date will be
September 20, 2008. The required delivery date will be clearly specified on the FDOE cover
sheet transmitted to the bidder with the district purchase order.
3. Liquidated Damages for Late Delivery
The contract requirements for the delivery dates are insured by performance bonds that were
required from the bidders.
Provisions for per-day liquidated damages for late delivery are
specified in the contract.
Purchasing school districts and the FSDB will be responsible for
calculating and collecting liquidated damages, if applicable.
4. Optional Straight Floor
The straight floor is now offered as an option available on the appropriate pricing page. Please
note that options such as air ride rear suspension and low-profile tires may be standard with the
straight floor option. Bidders’ notes to this effect are located in the option pricing pages.
COEFO Memorandum Number 08-xx
November 6, 2007
Page Three
5. Optional Air Conditioner (A/C) Systems
Districts purchasing units with air conditioners may choose the manufacturer, model, and system
configuration.
Please review the air conditioner specifications from Florida School Bus
Specifications, Revised 2006, Section V, for details. Pricing information for buses with System
A and System B air conditioner units has been provided for all applicable configurations. If your
district is purchasing buses with air conditioners, please make sure the purchase order clearly
indicates the price and the A/C (Air Conditioner) Code. The code can be located in the first
column of the A/C information. As an example, in the A/C configuration below, the A/C code is
BB1 and the price is $3,650.
A/C
CODE
Body
Type
A/C
MAKE
A/C
MODEL
COM-
PRESSOR
IMACA #250
(CITY) BTU
OUTPUT
NUMBER OF:
PRICE:
EVAPOR-
ATORS
CONDEN-
SERS
BB1
Type
A1
ACC Climate
Control
FR53R
Seltec TM21,
13.1
53K BTU
1
2 $3,650
If you have questions or need any other assistance with the school bus ordering process, please
call Terri Egler or Bill Schroyer at (850) 245-9795 or Suncom 205-9795.
CFH: wrs/tje
Attachments: Pricing and Ordering Guide For School Buses 2007-2008
cc:
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Finance
Officers
Transportation Directors
Service
Managers
Florida School Bus Bidders and Representatives
