FLORIDA DEPARTMENT OF EDUCATION

 

S

  

TATE BOARD OF EDUCATION

 

T. WILLARD FAIR,

Chairman

Members

DONNA G. CALLAWAY

DR. AKSHAY DESAI

ROBERTO MARTÍNEZ

PHOEBE RAULERSON

KATHLEEN SHANAHAN

LINDA K. TAYLOR

 

 

Jeanine Blomberg

Commissioner of Education

  

 

  

 

  

 

 

 

Contact Information:

Lisa Bacen

(850) 245-0414

lisa.bacen@fldoe.org

K12: 2007-175

 

 

MEMORANDUM

  

 

  

  

  

  

  

TO:

District Superintendents

 

FROM:

Cheri Pierson Yecke, Ph.D.

 

DATE:

November 1, 2007

 

SUBJECT: TITLE I DATA AND DEADLINES

 

 

This memo is to update you on an important change in the way that data are to be collected on

neglected and delinquent students, as well as an upcoming deadline and a change in the

carryover process.

 

Neglected and Delinquent Data

Students who reside in Florida’s residential facilities for neglected and delinquent youth are

counted each fall, and this count is part of Florida’s funding formula for Title I, Part A and Title

I, Part D. These counts are reported in Survey 9, which is due December 7, 2007. In the past,

following federal guidelines, Florida has collected data on students who resided in these facilities

for at least 30 consecutive days, one of which was in October.

 

The following changes have been communicated by the U.S. Department of Education:

 

•

 

The length of stay that qualifies a student to be reported has changed from 30 consecutive

days to one day.

•

 

The designated count period is now defined as 30 consecutive calendar days at least one

of which falls within the month of October.

•

 

Students may have more than two eligible institution stays during the count period, which

are to be reported using additional Student Demographic Information format

submissions.

 

 

CHERI PIERSON YECKE, PH.D.

CHANCELLOR, K-12 PUBLIC SCHOOLS

 

 

325 W. GAINES STREET • TALLAHASSEE, FL 32399-0400 • (850) 245-0505 • www.fldoe.org

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Title I Data and Deadlines

October 30, 2007

Page Two

 

 

The Department believes that these changes will result in more funding for Florida’s children. A

separate memo with technical details has been sent to your MIS department and federal programs

contact. However, we want to make you are aware of the importance of this data collection, and

to thank you for your assistance in making this change.

 

Comparability

In May 2007, we sent individual letters to each Superintendent about the requirements for Title I

comparability. In those letters, we included a copy of the comparability forms, and noted that the

deadline was to be October 19, 2007.

 

In order to accommodate the state processing period for Survey 3, the deadline has been changed

to

December 3, 2007

. Additionally, we are happy to let you know that the Bureau of Student

Assistance has created an on-line system for districts to report comparability. Several districts

were involved in testing the system, and our hope is that it will make this reporting much

simpler. As a reminder, if your district does not meet the comparability requirement, changes

must be made immediately to bring your district in compliance.

 

Carryover Waivers

The state’s budget year ended on June 30, 2007, and the Comptroller’s office is currently

reconciling grant funds. Districts may submit a waiver request to the Department, once every 3

years, to exceed Title I’s carryover limit of 15 percent. In the past, the Department has asked

districts to notify us of their intent to seek a waiver. This has meant that the Department received

notification from a number of districts each year that, once the Comptroller’s analysis was

complete, did not need a waiver.

 

In order to streamline the process for districts, the Department will notify districts directly when

the district is eligible for a waiver, because the carryover is more than 15 percent. You should

receive this notice no later than January of each year.

 

CPY/clsm

 

cc: Federal Directors