FLORIDA DEPARTMENT OF EDUCATION
S
TATE BOARD OF EDUCATION
T. WILLARD FAIR,
Chairman
Members
DONNA G. CALLAWAY
DR. AKSHAY DESAI
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
Jeanine Blomberg
Commissioner of Education
CONTACT
PERSONS
NAME:
Brent Jones
Karen
Johnson
Ruth Jones
PHONE:
(850) 245-0405
(850) 245-0400
SUNCOM:
205-0405
205-0400
COEFO:
08-12
MEMORANDUM
DATE October 29, 2007
TO: District School Superintendents
FROM: Linda Champion
SUBJECT: October 2007-08 FTE Survey Information
This document is intended to assist school districts in the reporting of full-time equivalent (FTE)
students as required by Section 1011.62(1)(a), Florida Statutes. Through this communication
and other technical assistance, the Florida Department of Education is meeting its goal of
delivering quality services in the education of Florida’s student population in one seamless,
efficient system.
The 2007-08 Florida Education Finance Program (FEFP) October FTE survey was conducted the
week of October 8-12, 2007. The FTE from this survey will be used in the third calculation of
the 2007-08 FEFP. Please see the attached schedule of Cost Factors and Program Numbers for
2007-08 Fiscal Year numbers for FTE reporting.
LINDA CHAMPION
DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
District School Superintendents
October 2
9
, 2007
Page 2
“Date certain” for all schools in all school districts is Friday of survey week.
“Date certain”
is the specific time for setting the student’s schedule on the local student course record. It is
used for reporting the “FTE Earned, Course” data element.
FTE to be Reported
The 2007-08 FEFP provides funding for the 180-day regular school year used by all schools
except for Department of Juvenile Justice (DJJ) facilities and the Florida Virtual School (FVS).
With the exception of DJJ facilities, Juveniles Incompetent to Proceed (JITP) programs, and the
FVS, PK-12 courses offered beyond the regular school year are funded through the Supplemental
Academic Instruction and Reading allocations. Although funding for such courses is not
dependent on reported FTE, districts are still required to report summer non-funded FTE in the
Automated Student Information System so that associated statistical reports can be generated.
Exceptional Education Student Record
The student course schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
exceptional education student record to generate funding under the FEFP.
Classroom Identification, Florida Inventory of School Houses (FISH) Number
In order to generate funding under the FEFP, each teacher course record for courses taught in a
school district classroom must contain a valid classroom identification FISH number that
matches a number on the FISH file.
General Information
Please refer to the attached FTE General Instructions 2007-08 for assistance with student
eligibility, reporting criteria, instructions for the Automated Student Information System, and
reporting deadlines. The system cutoff date for reporting October survey data is Friday,
November 9, 2007. All database input must be complete as of this date. The attached form
letter, which certifies the July and October
fundable
FTE, must be signed by the District School
Superintendent or designee and submitted no later than Thursday, November 15, 2007. The FTE
survey unweighted funded FTE totals provided in this letter must match the totals reported in the
database as of the system cutoff date. Districts may use FTE report 05.107 to verify FTE
recorded in the database for use in the certification letter.
Districts should run these reports
after the system cutoff date to assure all FTE updates are included in the totals
documented on the certification letter.
The information in this letter will be compared with
the Department’s report to ensure that accurate information is used in the FEFP funding formula.
Please note that only fundable FTE should be reported in the FTE certification letter.
The 2007-08 FEFP provides funding for more than 180 days only for students attending
DJJ facilities, for students enrolled in JITP programs, and for successful completion of
direct instruction courses from the FVS. Therefore, the only fundable FTE presented in
the FTE certification letter for the July survey should be for students attending DJJ
facilities, which include Practical Academic Cultural Education (PACE) Centers for Girls
and Marine Institutes; for students enrolled in JITP programs; and for students
successfully completing direct instruction courses from the FVS.
District School Superintendents
October 2
9
, 2007
Page 3
For funding purposes, districts may not report summer FTE for franchises of the Florida
Virtual School.
Section 1011.62(8), Florida Statutes, states in part, “If a district transfers a program to another
institution not under the authority of the district’s school board, including a charter technical
career center, the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the
Office of Funding and Financial Reporting if this situation occurs in your district.
Report 60.021, “Supplemental FTE Data File List,” is available upon request. This report
provides Department of Children and Families, Department of Juvenile Justice, Advanced
Placement, International Baccalaureate, Advanced International Certificate of Education, and
High School Algebra Supplemental FTE by school. School districts can use this report to verify
the FTE in these programs.
For additional information, consult the DOE Information Database Requirements: Volume 1 -
Automated Student Information Systems.
Please call Karen Johnson (Office of Funding and Financial Reporting) at (850) 245-0405 or
Ruth Jones (Education Information and Accountability Services) at (850) 245-0400 if assistance
is needed.
If it is necessary to fax hard-copy documentation to meet any of the above deadlines, please use
the following fax numbers: (850) 245-9135 or Suncom 205-9135.
LC:jj
Attachments
ATTENTION: KAREN JOHNSON
Due Date: November 15, 2007
Date: ______________________
Fax Number: (850) 245-9135
Suncom Fax: 205-9135
Mr. Brent Jones
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Jones:
This letter certifies the July and October fundable unweighted FTE to be used in the Third
Calculation of the 2007-08 Florida Education Finance Program. The following data represent
the totals in the Department of Education Database as of the system cutoff date (November 9,
2007). These totals were verified from the final FTE report 05.107 for the July and October
survey periods (adjusted by any amendments). All appropriate schools are represented for the
________________________ County School District.
Total FEFP Fundable PK-12 FTE
Florida Education Finance Program
July 2007 survey total ________________________________
October 2007 survey total ________________________________
Please Note
: For all districts other than the Florida Virtual School, only Department of
Juvenile Justice (DJJ) and Juveniles Incompetent to Proceed (JITP) programs FTE
are fundable in surveys 1 and 4.
Sincerely,
______________________________________________
Signature of District School Superintendent or designee
Cost Factors and Program Numbers for 2007-08 Fiscal Year
Cost Program
Factors Numbers
Program/Category
BASIC PROGRAMS
K-3 Basic
1.048
101
4-8 Basic
1.000
102
9-12 Basic
1.066
103
K-3 Basic, with ESE Services*
1.048
111
4-8 Basic with ESE Services
1.000
112
9-12 Basic with ESE Services
1.066
113
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
3.625
254
Support Level 5
5.062
255
ENGLISH FOR SPEAKERS OF
OTHER LANGUAGES
ESOL 1.200
130
CAREER EDUCATION
Career Education 9-12
1.119
300
* Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
FTE
Reporting Deadlines 2007-08 through 2010-11
2007-08
Survey 1
Survey Week: July 9-13, 2007
Due Date: July 27, 2007
State Processing: July 23-September 14, 2007
Final Update/Amendment: April 25, 2008
Survey 2
Survey Week: October 8-12, 2007
Due Date: October 26, 2007
State Processing: October 15-November 9, 2007
Final Update/Amendment Date: July 25, 2008
Survey 3
Survey Week: February 4-8, 2008
Due Date: February 22, 2008
State Processing: February 11-March 7, 2008
Final Update/Amendment Date: November 21, 2008
Survey 4
Survey Week: June 9-13, 2008
Due Date: June 27, 2008
State Processing: June 23-July 11, 2008
Final Update/Amendment Date: March 27, 2009
2008-09
Survey 1
Survey Week: July 14-18, 2008
Due Date: August 1, 2008
State Processing: July 28-September 19, 2008
Final Update/Amendment Date: May 1, 2009
Survey 2
Survey Week: October 13-17, 2008
Due Date: October 31, 2008
State Processing: October 20-November 14, 2008
Final Update/Amendment Date: July 31, 2009
Survey 3
Survey Week: February 9-13, 2009
Due Date: February 27, 2009
State Processing: February 16-March 13, 2009
Final Update/Amendment Date: November 27, 2009
Survey 4
Survey Week: June 8-12, 2009
Due Date: June 26, 2009
State Processing: June 22-July 10, 2009
Final Update/Amendment Date: March 26, 2010
2009-10
Survey 1
Survey Week: July 13-17, 2009
Due Date: July 31, 2009
State Processing: July 27-September 18, 2009
Final Update/Amendment: April 30, 2010
Survey 2
Survey Week: October 12-16, 2009
Due Date: October 30, 2009
State Processing: October 19-November 13, 2009
Final Update/Amendment Date: July 30, 2010
Survey 3
Survey Week: February 8-12, 2010
Due Date: February 26, 2010
State Processing: February 15-March 12, 2010
Final Update/Amendment Date: November 26, 2010
Survey 4
Survey Week: June 14-18, 2010
Due Date: July 2, 2010
State Processing: June 28-July 16, 2010
Final Update/Amendment Date: April 1, 2011
2010-11
Survey 1
Survey Week: July 12-16, 2010
Due Date: July 30, 2010
State Processing: July 26-September 17, 2010
Final Update/Amendment: April 29, 2011
Survey 2
Survey Week: October 11-15, 2010
Due Date: October 29, 2010
State Processing: October 18-November 12, 2010
Final Update/Amendment Date: July 29, 2011
Survey 3
Survey Week: February 7-11, 2011
Due Date: February 25, 2011
State Processing: February 14-March 11, 2011
Final Update/Amendment Date: November 25, 2011
Survey 4
Survey Week: June 13-17, 2011
Due Date: July 1, 2011
State Processing: June 27-July 15, 2011
Final Update/Amendment Date: March 30, 2012
