FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
Jeanine Blomberg
T. WILLARD FAIR,
Chairman
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Commissioner of Education
Members
DONNA G. CALLOWAY
DR. AKSHAY DESAI
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
CONTACT
PERSONS
NAME:
David Montford
Ruth Jones
PHONE:
(850) 245-0405
(850) 245-0400
SUNCOM:
205-0405
205-0400
COEFO:
07-19
MEMORANDUM
DATE
June 6
, 2007
TO:
District School Superintendents
FROM: Linda
Champion
SUBJECT:
June 2006-07 FTE Survey Information
This document is intended to assist school districts in the reporting of full-time equivalent (FTE)
students as required by Section 1011.62(1)(a), Florida Statutes. Through this communication
and other technical assistance, the Florida Department of Education is meeting its goal of
delivering high quality services for the education of Florida’s student population within one
seamless, efficient system.
The 2006-07 Florida Education Finance Program (FEFP) June FTE survey will be conducted the
week of June 11-15, 2007. The FTE from this survey will be used in the final calculation of the
2006-07 FEFP. Please see the attached schedule of program numbers for FTE reporting.
LINDA CHAMPION
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DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
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325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
District School Superintendents
June 6
, 2007
Page 2
“Date certain” for all schools in all school districts is Friday of survey week.
“Date certain”
is the specific time for setting the student’s schedule on the local student course record. It is
used for reporting the “FTE Earned, Course” data element.
FTE to be Reported
The 2006-07 FEFP provides funding for the 180-day regular school year used by all schools
except for Department of Juvenile Justice (DJJ) facilities, Juveniles Incompetent to Proceed
(JITP) programs, and the Florida Virtual School (FVS). With the exception of DJJ facilities,
JITP Programs, and the FVS, PK-12 courses offered beyond the regular school year are funded
through the Supplemental Academic Instruction allocation. Although funding for such courses is
not dependent on reported FTE, districts are still required to report summer non-funded FTE in
the Automated Student Information System so associated statistical reports can be created.
Exceptional Education Student Record
The student course schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
exceptional education student record to generate funding under the FEFP.
Classroom Identification, Florida Inventory of School Houses Number
In order to generate funding under the FEFP, each teacher course record for courses taught in a
school district classroom must contain a valid classroom identification Florida Inventory of
School Houses (FISH) number that matches a number on the FISH file.
General Information
Please refer to the 2006-07 FTE General Instructions on-line for assistance with student
eligibility, reporting criteria, instructions for the Automated Student Information System, and
reporting deadlines.
A list of the reporting deadlines is attached for your convenience. The
deadline for initial full submission of June survey data is Friday, June 29, 2007. Any
corrections or revisions to this data must be addressed prior to Friday, July 13, 2007, the
system cut-off date.
T
he attached form letter, which certifies the July, October, February, and
June
fundable
FTE, must be signed by the District School Superintendent or designee and
submitted no later than Thursday, July 19, 2007. The FTE survey unweighted funded FTE totals
provided in this letter must match the totals reported in the database as of the system cut-off date.
Districts may use FTE Report 05.107 to verify FTE recorded in the database for use in the
certification letter.
Districts should run these reports after the system cut-off date to assure
all FTE updates are included in the totals documented on the certification letter.
The
information in this letter will be compared with the Department’s report to ensure that accurate
information is used in the FEFP funding formula.
Please note that only fundable FTE should
be reported in the FTE certification letter.
District School Superintendents
June 6
, 2007
Page 3
The 2006-07 FEFP provides funding for more than 180 days only for students attending
DJJ facilities, for students enrolled in JITP programs, and for successful completion of
direct instruction courses through the FVS. Therefore, the only fundable FTE presented in
the FTE certification letter for the July and June surveys should be for students attending
DJJ facilities, which include Practical Academic Cultural Education (PACE) Centers for
Girls and Marine Institutes; students enrolled in JITP programs; and students successfully
completing direct instruction courses from the FVS.
For funding purposes, districts may not report summer FTE for franchises of the Florida
Virtual School.
Section 1011.62(8), Florida Statutes, states in part, “If a district transfers a program to another
institution not under the authority of the district’s school board, including a charter technical
career center, the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the
Office of Funding and Financial Reporting if this situation occurs in your district.
Report 60.021, “Supplemental FTE Data File List,” is available upon request. This report
provides Department of Children and Families, Department of Juvenile Justice, Advanced
Placement, International Baccalaureate, Advanced International Certificate of Education, and
High School Algebra Supplemental FTE by school. School districts can use this report to verify
the FTE in these programs.
For additional information, consult the DOE Information Database Requirements: Volume 1 -
Automated Student Information Systems.
Please call Karen Johnson (Office of Funding and Financial Reporting) at (850) 245-0405 or
Ruth Jones (Education Information and Accountability Services) at (850) 245-0400 if assistance
is needed.
If it is necessary to fax documentation to meet any of the above deadlines, please use the
following fax numbers: (850) 245-9135 or Suncom 205-9135.
LC/KJ/th
Attachments
______________________________________________
ATTENTION: KAREN JOHNSON
Due Date: July 19, 2007
Date: ______________________
Fax Number: (850) 245-9135
Suncom Fax: 205-9135
Mr. David Montford
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Montford:
This letter certifies the July, October, February, and June fundable unweighted FTE to be used in
the Final Calculation of the 2006-07 Florida Education Finance Program. The following data
represent the totals in the Department of Education Database as of the system cut-off date (July
13, 2007). These totals were verified from the final FTE report 05.107 for the July, October,
February, and June survey periods (adjusted by any amendments). All appropriate schools are
represented for the ______________________ County School District.
Total
FEFP
Fundable
PK-12
FTE
Florida
Education
Finance
Program
July 2006 survey total
________________________________
October 2006 survey total
________________________________
February 2007 survey total
________________________________
June 2007 survey total
________________________________
Please Note
:
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For all districts only the Florida Virtual School, Department of Juvenile Justice
(DJJ), and Juveniles Incompetent to Proceed (JITP) programs FTE are fundable in
Surveys 1 and 4.
Sincerely,
Signature of District School Superintendent or designee
LC/KJ/th
Cost Factors and Program Numbers for 2006-07 Fiscal Year
Program/Category
BASIC PROGRAMS
K-3 Basic
4-8 Basic
9-12 Basic
K-3 Basic, with ESE Services*
4-8 Basic with ESE Services
9-12 Basic with ESE Services
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
Support Level 5
ENGLISH FOR SPEAKERS OF
OTHER LANGUAGES
ESOL
CAREER EDUCATION
Career Education 9-12
Cost
Program
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Factors
Numbers
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1.035
101
1.000
102
1.088
103
1.035
111
1.000
112
1.088
113
3.734
254
5.201
255
1.275
130
1.159
300
*
Include Prekindergarten Exceptional Students if not included in support Levels 4 or 5.
FTE Reporting Deadlines 2006-07 through 2009-10
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2006-07
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Survey 1
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Survey Week: July 10-14, 2006
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Due Date: July 28, 2006
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State Processing: July 24-September 15, 2006
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Final Update/Amendment Date: April 27, 2007
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Survey 2
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Survey Week: October 9-13, 2006
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Due Date: October 27, 2006
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State Processing: October 16-November 10, 2006
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Final Update/Amendment Date: July 27, 2007
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Survey 3
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Survey Week: February 5-9, 2007
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Due Date: February 23, 2007
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State Processing: February 12-March 9, 2007
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Final Update/Amendment Date: November 16, 2007
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Survey 4
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Survey Week: June 11-15, 2007
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Due Date: June 29, 2007
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State Processing: June 25-July 13, 2007
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Final Update/Amendment Date: March 28, 2008
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2007-08
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Survey 1
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Survey Week: July 9-13, 2007
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Due Date: July 27, 2007
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State Processing: July 23-September 14, 2007
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Final Update/Amendment: April 25, 2008
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Survey 2
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Survey Week: October 8-12, 2007
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Due Date: October 26, 2007
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State Processing: October 15-November 9, 2007
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Final Update/Amendment Date: July 25, 2008
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Survey 3
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Survey Week: February 4-8, 2008
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Due Date: February 22, 2008
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State Processing: February 11-March 7, 2008
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Final Update/Amendment Date: November 21, 2008
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Survey 4
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Survey Week: June 9-13, 2008
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Due Date: June 27, 2008
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State Processing: June 23-July 11, 2008
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Final Update/Amendment Date: March 27, 2009
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2008-09
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Survey 1
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Survey Week: July 14-18, 2008
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Due Date: August 1, 2008
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State Processing: July 28-September 19, 2008
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Final Update/Amendment Date: May 1, 2009
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Survey 2
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Survey Week: October 13-17, 2008
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Due Date: October 31, 2008
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State Processing: October 20-November 14, 2008
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Final Update/Amendment Date: July 31, 2009
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Survey 3
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Survey Week: February 9-13, 2009
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Due Date: February 27, 2009
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State Processing: February 16-March 13, 2009
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Final Update/Amendment Date: November 27, 2009
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Survey 4
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Survey Week: June 8-12, 2009
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Due Date: June 26, 2009
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State Processing: June 22-July 10, 2009
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Final Update/Amendment Date: March 26, 2010
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2009-10
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Survey 1
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Survey Week: July 13-17, 2009
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Due Date: July 31, 2009
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State Processing: July 27-September 18, 2009
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Final Update/Amendment: April 30, 2010
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Survey 2
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Survey Week: October 12-16, 2009
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Due Date: October 30, 2009
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State Processing: October 19-November 13, 2009
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Final Update/Amendment Date: July 30, 2010
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Survey 3
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Survey Week: February 8-12, 2010
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Due Date: February 26, 2010
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State Processing: February 15-March 12, 2010
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Final Update/Amendment Date: November 26, 2010
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Survey 4
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Survey Week: June 14-18, 2010
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Due Date: July 2, 2010
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State Processing: June 28-July 16, 2010
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Final Update/Amendment Date: April 1, 2011
