FLORIDA DEPARTMENT OF EDUCATION
Request for Application (RFA)
Bureau / Office
K-12 Public Schools/Student Achievement/Bureau of Student Assistance/Title I Programs and Academic Intervention Services
Program Name
Title I, Part D, Subpart I – State Agency Delinquent Program
Specific Funding Authority (ies)
No Child Left Behind Act of 2001, P.L. 107-110, Title I, Part D, Subpart 1; CFDA #84.013A
Funding Purpose/Priorities
Funds will be used to improve educational services for children and youth in state institutions for neglected and delinquent
children and youth so that such children and youth have the opportunity to meet the same challenging state academic content
standards and challenging state student academic achievement standards that all children in the state are expected to meet. In
addition, the project will provide these children and other at-risk youth with a support system to ensure their continued education
and success.
Type of Award
Discretionary/Non-Competitive
Total Funding Amount
Preliminary:
$1,291,484.00 (Preliminary Allocation for qualified school agencies are included as an attachment to
this Request for Application)
Budget Period
July 1, 2007 – June 30, 2008
Program Performance Period
July 1, 2007 – June 30, 2008
Target Population
Neglected and delinquent children and youth in state operated adult correctional institutions.
Eligible Applicant(s)
Florida Department of Corrections; Okeechobee Boys School; Dozier II; and Dozier Training School for Boys
Application Due Date
Applications must be received by the close of business on June 30, 2007. This date refers to the date of receipt in the Office of
Grants Management.
The due date refers to the date of receipt in the Office of Grants Management. For Federal programs, the project
effective date will be the date that the application is received within DOE meeting conditions for acceptance, or the date
of receipt of the Federal Award Notification, whichever is later. For State programs, the project effective date will be no
earlier than the effective date of the legislative appropriation, usually July 1. The ending date can be no later than June
30, of the fiscal year unless otherwise specified in statute or proviso.
Contact Persons
Technical Support with On-line Application:
Felicia Williams-Elliott, Program Specialist, Bureau of Student Assistance by
phone at (850) 245-0672; email at felicia.elliott@fldoe.org or contact Program Specialists Melvin Herring at
melvin.herring@fldoe.org or (850) 245-0684
Project Application Support:
Melvin Herring, Program Specialist, Title I Programs and Academic Intervention Services at (850) 245-0684 or
melvin.herring@fldoe.org
Grants Management:
Kinisha Murphy, Grants Specialist II, Office of Grants Management; (850) 245-0731, Suncom 205-0731,
or via email at Kinisha.Murphy@fldoe.org
Assurances
The Department of Education has developed and implemented a document entitled, General Terms,
Assurances and Conditions for Participation in Federal and State Programs, to comply with:
·
34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which
requires local educational agencies to submit a common assurance for participation in federal programs
funded by the U.S. Department of Education;
·
applicable regulations of other Federal agencies; and
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·
State regulations and laws pertaining to the expenditure of state funds.
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In order to receive funding, applicants must have on file with the Department of Education, Office of the
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Comptroller, a signed statement by the agency head certifying applicant adherence to these General
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Assurances for Participation in State or Federal Programs. The complete text may be found at
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http://www.fldoe.org/comptroller/gbook.asp
School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall
remain in effect indefinitely unless a change occurs in federal or state law, or there are other changes in
circumstances affecting a term, assurance, or condition; and does not need to be resubmitted with this
application.
No Child Left Behind Assurances (Applicable to All Funded Programs)
By my signature on this application, I hereby certify that the ___________ District will comply with the following
requirements of the No Child Left Behind Act of 2001:
The LEA assures that, under Sec. 9528, it will comply with a request by a military recruiter or an institution of higher
education for secondary students' names, addresses, and telephone numbers, unless a parent has "opted out" of
providing such information.
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The LEA assures that, under Sec. 9528, it will provide military recruiters the same access to secondary school
students as it generally provides to postsecondary institutions or prospective employers.
The LEA hereby certifies that, under Sec. 9524, it has no policy that prevents, or otherwise denies participation in,
constitutionally protected prayer in public schools. The LEA further certifies that ``among other things, students may
read their Bibles or other scriptures, say grace before meals, and pray or study religious materials with fellow students
during recess, the lunch hour, or other noninstructional time to the same extent that they may engage in nonreligious
activities.'' The LEA certifies that its public schools will not be hostile to the religious rights of their students and their
families.
The LEA hereby assures that, under Sec. 9532, if the State of Florida identifies any school within the LEA as
“persistently dangerous,” it will offer students attending that school, as well as students who are victims of a violent
criminal offense while on school property, the opportunity to transfer to a safe school.
The LEA hereby certifies that, under Sec. 4141, it will expel from school for a period of not less than one year a
student who is determined to have brought a weapon to school.
The LEA hereby certifies that, under Sec. 4141, it has a policy requiring referral to the criminal justice or juvenile
delinquency system of any student who brings a firearm to a school under the control and supervision of the LEA.
Additional Assurances
Applicants must provide signed assurance that:
1)
In making services available to children and youth in adult correctional institutions, priority will be given to
such children and youth who are likely to complete incarceration within a 2-year period.
2)
The State agency will assist in locating alternative programs through which students can continue their
education if the students are not retuning to school after leaving the correctional facility or institution for
neglected or delinquent children or youth.
3)
The State agency will work with parents to secure parents’ assistance in improving the educational
achievement of their children and youth, and preventing their children’s and youth’s further involvement in
delinquent activities.
4)
The State agency will work with children and youth with disabilities in order to meet and existing
individualized education program and an assurance that the agency will notify the child’s or youth’s local
school if the child or youth is identified as in need of special education services while the child or youth is in
the correctional facility or institution for neglected or delinquent children and youth and intends to return to the
local school.
5)
The State agency will work with children and youth who dropped out of school before entering the correctional
facility or institution for neglected or delinquent children and youth to encourage the children or youth to
reenter school once the term of the incarceration is completed or provide the child or youth with the skills
necessary to gain employment, continue the education of the child or youth, or achieve a secondary school
diploma or its recognized equivalent if the child or youth does not intend to return to school.
6)
Teachers and other qualified staff are trained to work with children and youth with disabilities and other
students with special needs, taking into consideration the unique needs of such students.
7)
The program under this subpart will be coordinated with any programs operated under the Juvenile Justice and
Delinquency Prevention Act of 2002 or other comparable programs, if applicable.
8)
The State agency will provide annual student progress reports to state agencies, local operating agencies,
juvenile justice centers, community agencies, and parents.
9)
The State agency will, at a minimum, disaggregate data on participants by gender, race, ethnicity, and age, and
use such data for program evaluation, planning, and improvement.
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Funding Method
Federal Cash Advance –On-Line Reporting required monthly to record expenditures.
Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a recipient for
disbursements. For federally funded projects, requests for federal cash advance must be made on the
Electronic Federal Cash Advance Request System. If at times it is determined that disbursements are going to
exceed the amount of cash on hand plus cash in transit, an on-line amendment can be made prior to the due
date of the next Federal Cash Advance distribution on the Electronic Federal Cash Advance Request System.
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such
documentation include: invoices with check numbers verifying payment, and/or bank statements; all or any of
which must be available upon request.
Applicants should note the following fiscal requirements:
1.
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All funded projects and any amendments are subject to the procedures outlined in the
Project Application and
Amendment Procedures for Federal and State Programs
(Green Book) and the
General Assurances for
Participation in Federal and State Programs
. These procedures and documents can be accessed online at
http://www.fldoe.org/comptroller/gbook.asp
2.
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Funded applicants will receive their allocation via Federal Cash Advance. Request for Federal cash advances
must be made on the Electronic Federal Cash Advance Request System. If at the time it is determined that
disbursements are going to exceed the amount of cash on hand plus cash in transit, an online amendment can be
made prior to the due date of the next Federal cash advance distribution.
3.
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Reporting of monthly disbursements is required by the 20
th
of the month following the month of disbursement
from each agency receiving these Federal funds. The recipients must report disbursements electronically on the
On-Line Disbursement Reporting System. All project recipients must submit a complete DOE 399 form, Final
Project Disbursement Report, by the date specified on the DOE 200 form, Project Award Notification.
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NARRATIVE SECTION
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Project Design-Narrative
The applicant requesting assistance under Title I, Part D, Subpart 1 shall submit an application to the FDOE that
responds concisely to each of the components indicated below.
1)
Describe the procedures to be used, consistent with the State plan under Section 1111, to assess the educational needs of
the children to be served under this subpart.
2)
Describe the program to be implemented, including a budget for the first year of the program, with annual updates to be
provided to the State educational agency.
3)
Describe how the program will meet the goals and objectives of the State plan.
4)
Describe how the State Agency will consult with experts and provide the necessary training for appropriate staff, to
ensure that the planning and operation of institution-wide projects under section 1416 are of high quality.
5)
Describe how the State agency will carry out the evaluation requirements of Section 9601 and how the results of the
most recent evaluation will be used to plan and improve the program.
6)
Provide data showing that the State agency has maintained the fiscal effort required of a local educational agency, in
accordance with Section 9521.
7)
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Describe how the programs will be coordinated with other appropriate State and Federal programs, such as programs
under Title 1 of Public Law 107 – 110, vocational and technical education programs, State and local dropout prevention
programs, and special education programs.
8)
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Describe how the State agency will encourage correctional facilities receiving funds under this subpart to coordinate
with local educational agencies or alternative education programs attended by incarcerated children and youth prior to
their incarceration to ensure that student assessments and appropriate academic records are shared jointly between the
correctional facility and the local educational agency or alternative educational program.
9)
Describe how appropriate professional development will be provided to teachers and other staff.
10) Designate an individual in each affected correctional facility or institution for neglected or delinquent children and youth
to be responsible for issues relating to the transition of children and youth from such facility or institution to locally
operated programs.
11) Describe how the State agency will endeavor to coordinate with businesses for training and mentoring for participating
children and youth.
12) Describe any additional services to be provided to children and youth, such as career counseling, distance learning, and
assistance in securing student loans and grants.
13) Pursuant to Section 1418(a), describe the transition services to be provided and provide an assurance that the State
agency will reserve not less than 15% and not more than 30% of the amount such agency receives under this subpart in
any fiscal year for such services.
Support for Reading/Strategic Imperatives
Describe how the proposed project will incorporate Just Read Florida and other reading initiatives along with one or
more of the Florida State Board of Education (SBE) strategic imperatives.
URL:
http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf
Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the project to appropriate
populations.
Transition Plan
Applicants must provide a transition plan that describes how 15% to 30% of the allotted funds will be used to support
(1) projects that facilitate the transition of children and youth from State-operated institutions to schools served by
local educational agencies; or (2) the successful reentry of youth offenders, who are age 20 or younger and have
received a secondary school diploma or its recognized equivalent, into postsecondary education, or vocational and
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technical training programs, through strategies designed to expose the youth to, and prepare the youth for,
postsecondary education, or vocational and technical training programs.
Program Evaluations
Applicants must provide an annual program evaluation. The evaluation template can be uploaded from
http://www.firn.edu/doe/title1/doc/titleIpartd_evaluation.xls and must be submitted to the FDOE by October 15, 2007 to:
Bureau of Student Assistance
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Title I Programs and Academic Intervention Services
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Attn: Melvin Herring, Program Specialist
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Florida Department of Education
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325 West Gaines Street, Suite 352
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Tallahassee,
Florida
32399-0400
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For Federal Programs - General Education Provisions Act (GEPA)
Provide a concise description of the process to ensure equitable access to, and participation of students, teachers, and other
program beneficiaries with special needs
.
For details refer to URL: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf
Equitable Services for Private School Participation
In accordance with P.L. 107-110, Title IX, Part E Uniform Provisions, Subpart 1, Section 9501, the applicant must provide a
detailed plan of action for providing consultation for equitable services to private school children and teachers with the local
education agency(ies) service area. For details, refer to URL: http://www.ed.gov/policy/elsec/leg/esea02/pg111.html.
Conditions for Acceptance
The applications must be submitted through the Department’s online format. Please submit the DOE 100A printed from the
online application to the Office of Grants Management; the original copy must have the original signature of the district
superintendent (preferably in blue ink) where appropriate.
The requirements listed below must be met for applications to be considered for review:
1
Application includes all elements of substantially approvable form.
a.
DOE 100A Form bearing the original signature of the district superintendent.
b.
Application narrative responding to all indicated components.
c.
Competed DOE 101, Budget Narrative Form.
2
All required forms have original signatures by an authorized entity.
3
Application is received in DOE within the timeframe specified by the RFA.
4
Application must be submitted to:
Office of Grants Management
Florida Department of Education
325 W. Gaines Street, Suite 332
Tallahassee, Florida 32399-0400
NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter
signed by the agency head, or documentation citing action of the governing body delegating authority to the person to
sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted.
Method of Review
All on-line project applications, including budget forms shall be reviewed by FDOE staff in accordance with established project
application review checklists and requirements set-forth in the No Child Left Behind Act of 2001; applicable non-regulatory
guidance and other applicable federal regulations and guidelines.
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FLORIDA DEPARTMENT OF EDUCATION
Project Application
TAPS Number
08A026
Please return to:
Florida Department of Education
Office of Grants Management
Room 332 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone: (850) 245-0498
Suncom: 205-0498
A
)
Program Name:
Title I, Part D, Subpart I,
State Delinquent Program
DOE USE ONLY
Date Received
B) Name and Address of Eligible Applicant:
Project Number (DOE Assigned)
C
)
Total Funds Requested:
$
DOE USE ONLY
Total Approved Project:
$
D
)
Applicant Contact Information
Contact Name:
Mailing Address:
Telephone Number:
SunCom Number:
Fax Number:
E-mail Address:
CERTIFICATION
I, ______________________________________________, (
Please Type Name)
do hereby certify that all facts,
figures, and representations made in this application are true, correct, and consistent with the statement of general
assurances and specific programmatic assurances for this project. Furthermore, all applicable statutes, regulations, and
procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of
records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records
necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further
certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the
project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on
this or any special project, where prohibited.
Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization
for the submission of this application.
E)
Signature of Agency Head
________________________________________________
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Instructions for Completion of DOE 100A
A.
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If not pre-printed, enter name of the program for which funds are requested.
B.
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Enter name and mailing address of eligible applicant. The applicant is the public or non-public
entity receiving funds to carry out the purpose of the project.
C.
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Enter the total amount of funds requested for this project.
D.
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Enter requested information for the applicant’s contact person. This is the person responsible for
responding to all questions regarding information included in this application.
E.
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The original signature of the appropriate agency head is required.
The agency head is the
school district superintendent, university or community college president, state agency
commissioner or secretary, or the president/chairman of the Board for other eligible applicants.
•
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Note:
Applications signed by officials other than the appropriate agency head identified above
must have a letter signed by the agency head, or documentation citing action of the governing body
delegating authority to the person to sign on behalf of said official. Attach the letter or
documentation to the DOE 100A when the application is submitted.
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A)
B)
Name of Eligible Recipient:
TAPS Number
08A026
Project Number:
(
DOE USE ONLY)
TITLE I, SUBPART I - STATE DELINQUENT PROGRAM
FLORIDA DEPARTMENT OF EDUCATION
Budget Narrative Form
(1)
FUNCTION
(2)
OBJECT
(3)
ACCOUNT TITLE AND NARRATIVE
(4)
FTE
POSITION
(5)
AMOUNT
C) TOTAL
$
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Instructions
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Budget Narrative Form
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This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for
Application (RFA).
A.
Enter Name of Eligible Recipient.
B
.
(DOE USE ONLY)
COLUMN 1
FUNCTION:
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SCHOOL DISTRICTS ONLY:
Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
Column 2
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OBJECT:
SCHOOL DISTRICTS:
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Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COMMUNITY COLLEGES:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.
UNIVERSITIES AND STATE AGENCIES:
Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.
OTHER AGENCIES:
Use the object codes as required in the agency’s expenditure chart of accounts.
COLUMN 3
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-
ALL APPLICANTS:
ACCOUNT TITLE:
Use the account title that applies to the object code listed in accordance with the agency's accounting system.
NARRATIVE:
Provide a detailed narrative for each object code listed. For example:
•
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SALARIES
- describe the type(s) of positions requested. Use a separate line to describe each type of position.
•
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OTHER PERSONAL SERVICES
– describe the type of service(s) and an estimated number of hours for each type of position. OPS is defined
as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary services to
the program.
•
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PROFESSIONAL/TECHNICAL SERVICES
- describ
e services rendered by personnel, other than agency personnel employees, who provide
specialized skills and knowledge.
•
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CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS
- provide the agency name and description of the service(s) to be rendered.
•
?
TRAVEL
- provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of district,
and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform necessary
activities.
•
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CAPITAL OUTLAY
- provide the type of items/equipment to be purchased with project funds.
•
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INDIRECT COST
- provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for additional
guidance regarding indirect cost.)
COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
FTE
- Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be funded.
Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into the actual
work hours to be funded by the project.
COLUMN 5
AMOUNT -
Provide the budget amount requested for each object code.
C.
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TOTAL
-
Provide the total for Column (4) on the last page
.
Must be the same amount as requested on the DOE-100A or B.
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APPENDIX A
2006-2007 STATE DELINQUENT INSTITUTIONS WITH STUDENT COUNTS AND 2007-2008 N&D SUBPART I
STATE PRELIMINARY ALLOCATIONS
DISTRICT
DISTRICT NAME
SCHOOL
SCHOOL NAME
STUDENT
ENROLLMENT
NO. OF
DAYS
PROGRAM
OPERATES
ADJUSTED
STATE
COUNT
2007-2008
PRELIMINARY
STATE
ALLOCATIONS
70
DEPT. OF
CORRECTIONS
7006
FLORIDA DEPARTMENT OF
CORRECTIONS*
1505 251
2099
$1,137,545
69 DOZIER/OKEECHOBEE
0011
WASHINGTON CO.
PROG/ECKERD
81 240
108
$58,540
69 DOZIER/OKEECHOBEE
0301
DOZIER
II
35 240
47
$25,295
69 DOZIER/OKEECHOBEE
9023
DOZIER
SCHOOL
97 240
129
$70,104
2006-2007 STATE DELINQUENT STUDENT COUNT
2383
$1,291,484
Adjusted State Delinquent count = Enrollment x Number of Days Per Year Educational Program Operates / 180
* Student Count for the Florida Department of Corrections was taken from the Annual Report of Students eligible for Title I, Part D Funding.
2007-2008 Preliminary State Funding
Amount
$1,304,529.00
Subtract 1% for Administration
$13,045.29
2007-2008 Preliminary State Allocation
Amount
$1,291,483.71
2007-2008 Preliminary Per Pupil
Allocation
$542.04
Jeanine Blomberg, Commissioner
