Appendix A
Frequently Asked Questions
2007 Just Read, Florida! Leadership Conference
REGISTRATION
1.
Who may attend the conference?
Either the principal or assistant principal and one reading/literacy coach from each school may
attend. In addition, the allotted number of district administrators may register and attend. Please
see Appendix B for these allotments. Presenters whose proposals have been accepted who do
not fit into the categories mentioned above may also register.
2.
May district level staff attend in lieu of a school-based principal or coach?
No. The district may send their allotted number of administrators but may not attend on behalf
of a principal or coach.
3.
If a school has two reading/literacy coaches, may both attend?
No. The rationale for this decision is that we are committed to providing the opportunity for as
many school teams to attend the conference as possible. If we were to accept more than one
coach from each school, that would eliminate a significant number of schools from attendance.
The only exception is a repeating “F” high school which may send up to four coaches. If by May
1, 2007, conference capacity has not been reached, we will reopen registration so schools will
have the opportunity to register additional school administrators or coaches.
4.
Is participation by
Reading First
principals and coaches required?
No. Attendance is strongly encouraged, especially for principals and coaches at
Reading First
focus schools. Please note, however, that some districts require that principals and coaches from
focus schools participate in all conferences as a part of their
Reading First
District Support Plan
(RFDSP). The district must pay coaches their district approved stipend with
Reading First
funds. If there is no current year funding to pay the stipends, the district may pay from their
2007-08
Reading First
continuation grant.
5.
Can my assistant principal, second or third reading coach, resource teacher, etc.
participate in the conference if we share rooms?
No. Only registered participants may participate in conference sessions and activities. The
conference site will only accommodate 4,200 participants. Once conference capacity reaches
4,200 individuals, we cannot allow any further participants to attend the conference, even if that
person pays their own travel and shares a sleeping room with a registered participant.
6.
I am a presenter, conference staffer, or DOE Employee. Do I have to register?
Yes. All conference attendees must register, though the $100 registration fee will be waived for
these attendees. Hotel assignments are only provided to registered conference attendees.
Additionally, registration allows for an accurate head count to order conference materials as well
as food and beverage.
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7.
What information do I need to provide to successfully register?
When registering you will need to provide the following required information:
•
Name
•
Place of employment
•
Title/Position
•
Home and work mailing address
•
Phone number(s)
•
Email address(es)
•
Emergency contact information
•
Payment method (credit card, district or school purchasing card or purchase order)
•
Dietary needs, if any
•
Hotel/Lodging dates
•
Hotel/Lodging preferences
8.
What is the deadline for registration?
Registration will close on May 1, 2007, unless capacity is reached prior to that date. If by May
1, 2007 conference capacity has not been reached, registration will be reopened so that schools
will have the opportunity to add additional school administrators and coaches.
9.
Does my district have to register all participants?
No. All participants may register individually, although some districts may prefer to register all
attendees from their district.
10.
I have new schools that will open later this summer. If the principals are hired by
the time of the conference, may they attend? What if my school is up and running, but its
name does not appear?
Yes. Newly hired principals of new schools may attend the conference if registration is still
open and the conference is not at full capacity. If the new school’s name is not in the current list,
please contact CMC and Associates at justread@cmc-associates.com or at 1.888.320.6129.
11.
What is the difference between a conference registration confirmation code and the
hotel reservation number?
To confirm your space at the conference, you will be directed to a page at the end of the
registration process that will provide you with a conference registration confirmation code. You
will also receive a message asking you to confirm receipt of the conference code by accessing
the e-mail account that you provided earlier. Prior to accessing your e-mail, you should print the
page for your records. Please follow the instructions in the e-mail in order to successfully
complete your registration. In addition, this registration code, coupled with your e-mail address,
is required for you to make all changes to your conference registration. Upon successful
registration, the hotel reservation number will arrive via e-mail in approximately 10 business
days. You will need to provide the hotel reservation number upon hotel check-in.
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12.
I have lost or misplaced my conference registration confirmation code. How do I
obtain this information?
If you have forgotten or misplaced your confirmation number, visit the registration site:
http://www.verdigre.com/justreadflorida and click the link labeled, “I forgot my confirmation
number.” Once there, enter the email address you used when you registered. After a few
minutes, your confirmation information will be resent to that email address. If you do not
receive this information after 1 hour, please contact CMC and Associates at justread@cmc-
associates.com or at 1-888-320-6129.
13.
I am a registered participant and have been transferred to another school within the
district or in another district. Does my registration carry over to my new school?
No. Your slot belongs to the school where you originally registered. You must relinquish your
slot to your replacement at your original school. Further, if your new school registered their
principal and/or coach for the conference, you would take the slot of the individual who you are
replacing. This individual will need to relinquish their slot to you as it belongs to the school, not
the individual registrant. If your new school did not register for the conference, you may register
for the conference if the conference is not at full capacity.
14.
I made a mistake on my registration, and I need to correct some information. How
can I do that?
Please choose “Change my Registration” from the main registration page. You will be taken to a
page where you can enter your confirmation number, which will allow you to edit your
information. June 30, 2007, is the last day for edits and changes to registration information.
15.
Can district contacts be notified of conference participants from their district?
Yes. The list of attendees can be shared with district staff by request. This request can be made
by contacting CMC & Associates at justread@cmc-associates.com or at 1.888.320.6129. Your
request will be honored within two (2) business days.
16.
Should I expect a packet that includes a name badge, itinerary, etc.?
No. Conference materials will not be mailed to you. All participants will receive all conference
related information and instructions via e-mail.
PAYMENT
17.
What is the cost of the registration fee?
The amount of the non-refundable registration fee is $100.00.
18.
What forms of payment do you accept?
Payment for registration may be in the form of a credit card, district or school purchasing card,
or purchase order.
District or school purchasing cards are preferred over personal credit
cards.
If a purchase order number is not available at the time of registration for those wishing to
use this payment option, registration will be accepted and the purchase order number may be
provided at a later date, provided that it is received by July 15, 2007. Please note that while the
payment is nonrefundable, the fee assures registration slots for each school regardless of the
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registrants’ names. If a registrant is accepted to present at the conference and so indicates that at
the time of registration, the registration fee is waived.
19.
Do I have to provide a form of payment when registering?
Yes. To successfully register, you must provide a method of payment.
20.
I have opted to pay with a purchase order. Must I provide my purchase order
number at the time of registration?
If the purchase order number is available, it should be provided at the time of registration. If it is
not available, please indicate this during the registration process. The purchase order number
must be provided no later than July 15, 2007, or your registration will be cancelled. All purchase
orders will be invoiced immediately after the conference, and payment must be received by
September 15, 2007.
21.
After registering for the conference, when will I receive my hotel reservation
confirmation?
Your hotel reservation number will be sent to you via e-mail within ten (10) business days of
registering for the conference. This number will be required during check-in at your assigned
hotel. Changes to your hotel accommodations for the nights of the conference should be made
by accessing your account with your conference registration code and email address at
www.justreadflorida.com/conference or by contacting CMC & Associates at justread@cmc-
associates.com or at 1.888.320.6129.
Pre and post night hotel accommodations can be made directly with the hotel upon receipt of
your hotel reservation number. Please use this number when booking pre and post room nights
to obtain the special conference rate, if available.
22.
If paying by purchase order, should I include any information with my payment?
Yes. Please provide your full name, school, district and/or conference registration confirmation
code in order to ensure that the payment is applied appropriately.
23.
Where do I send my purchase order payment?
Florida Education Foundation
c/o CMC & Associates
2713 Blairstone Ln.
Please make purchase order checks payable
Tallahassee, FL 32301
to the Florida Education Foundation.
24.
Can I pay the $100 non-refundable registration fee with a personal credit card?
Yes. However, you are responsible for seeking reimbursement from your school or your district.
This fee is non-refundable. We strongly advise that you use a purchasing card or purchase order
for payment of the registration fee.
25.
When will the credit card be charged the $100 registration fee?
If you have opted to pay by credit card, your credit card will be charged upon completing
registration. In addition to your registration confirmation code, you will also receive a number
confirming your credit card payment. Please keep this for your records.
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26.
I am a presenter, conference staffer, or DOE Employee. Do I have to pay the
registration fee?
No. The registration fee will be waived for all conference presenters, staffers and DOE
employees.
27,
I will be unable to attend the conference. Can I be reimbursed for the $100
registration fee?
No. The registration fee is non-refundable.
HOTEL ACCOMMODATIONS/LODGING
28.
How do I reserve a room for the conference?
Lodging will be booked by the conference staff based on the registration information provided
online. Participants will receive hotel reservation information by e-mail within ten (10) business
days of registering for the conference. Please do not contact the hotel directly to make
reservations for the conference.
29.
Will accommodations be single-occupancy?
Yes. Participants will not be required to share a room.
30.
May I share a room with another participant?
Yes. If a room is to be shared by two participants, only one should request lodging at the time of
registration. The second participant should note that he/she is sharing a room on the lodging
assignment registration site. Only registered participants may attend the conference (including
luncheons) regardless of lodging arrangements.
31.
What type of room will I receive?
Rooms will be furnished with one king bed or two queen beds. If you prefer one type of room
over the other, please make this request when you register online. Your request will be honored
based on availability.
32.
May I stay at the hotel even though I am within a 50-mile radius of the conference
site?
Yes. Lodging will be provided to all participants (including those within a 50-mile radius)
during the conference so that attendees may take part in evening sessions and networking
opportunities.
33.
Are accommodations provided on Sunday evening, August 5?
Yes. This year’s conference will begin at 6:30 p.m. on Sunday, August 5, and participants will
be provided hotel lodging beginning that evening.
34.
Are accommodations provided on Tuesday evening, August 7?
Yes. The conference concludes Tuesday evening, and participants will be provided lodging
Tuesday night.
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35.
Must I stay at the hotel all three nights during the conference?
No. If other arrangements have been made for lodging for one, two, or all three nights, you are
not required to stay at the hotel; however, expenses for lodging will only be covered if a
participant makes hotel reservations through the online conference system. If you do not require
lodging for all three nights, please indicate this during the registration process.
36.
May I choose my hotel from those that will officially provide housing for the
conference?
No. Resort requests cannot be accepted, nor can any changes to resort placement be
accommodated.
37.
Is the price of parking included with the room?
Self parking is free at all Rosen hotels and the Peabody. Self parking is $5.00 at the JW Marriot
and Ritz-Carlton.
GENERAL INFORMATION
38.
Is an agenda available for the conference?
A tentative agenda is available at www.justreadflorida.com/conference. At this time, we have
nothing more specific than the starting, ending, and break times for each day. As we get closer to
the conference, a more specific agenda will be posted. The Conference will begin at 6:30 PM on
Sunday and end on Tuesday evening with a networking reception. Therefore, we will be
sponsoring lodging for Sunday, Monday and Tuesday nights. School administrators who are not
attending the William Cecil Golden Leadership Institute on Wednesday are free to depart on
Wednesday morning.
39.
What is the William Cecil Golden Leadership Institute?
A customized menu of professional development opportunities supporting Florida’s Principal
Leadership Standards will be provided to principals and assistant principals attending the
conference’s William Cecil Golden School Leadership Development Institute on Wednesday,
August 8
th
from 8AM-noon.
40.
I am staying at a conference satellite hotel. Can I drive my car to the conference site
hotel?
No. Transportation to and from the conference site hotel will be provided. No parking is
available at the Rosen Shingle Creek Resort for participants who are not guests at this hotel. It is
suggested that participants who choose not to stay at one of the conference hotels park at the
Rosen Plaza, where daily parking is free, or another satellite hotel where there is a daily charge
for parking. The free shuttle bus to the Rosen Shingle Creek Resort is available from all satellite
conference hotels.
41.
Can I bring guests to the conference breakout & general sessions or luncheons?
No. Only registered participants may attend the conference sessions or luncheons.
42.
Is there going to be a golf tournament associated with the conference?
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Yes. Details will be announced in the near future.
CONTACT INFORMATION
43.
Who should I contact if I have any questions or concerns that are not answered by
this document or on the registration website?
Any questions or concerns regarding the conference should be directed to CMC & Associates at
justread@cmc-associates.com or at 1.888.320.6129.
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