FLORIDA DEPARTMENT OF EDUCATION
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JOHN L. WINN
K12: 2007-31
Commissioner of
Date: February
19,2007
Education
Annual Parent Surveys
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Summary:
The attached information regarding the annual statewide survey for parents of students
with disabilities, with data specifications, was provided to district staff via the BEESS Weekly Memo
on February 14, 2007.
Contact
: Virginia
Sasser,
Virginia.Sasser@fldoe.org, 850-245-0475
Status
:
X
New
Revises and replaces existing document
Issued by the
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Florida Department of Education
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Division of K-12 Public Schools
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Bureau of
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Exceptional Education and Student Services
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http://www.firn.edu/doe/commhome/index.html
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CHERI PIERSON YECKE, PH.D.
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CHANCELLOR, K-12 PUBLIC SCHOOLS
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325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
John L. Winn
Commissioner of Education
FLORIDA DEPARTMENT OF EDUCATION
STATE BOARD OF EDUCATION
T. WILLARD FAIR,
Chairman
Members
DONNA G. CALLAWAY
DR. AKSHAY DESAI
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
February 14, 2007
MEMORANDUM
TO:
District Exceptional Student Education Administrators
FROM:
Bambi J. Lockman, Chief, Bureau of Exceptional Education and Student Services
SUBJECT:
Annual Parent Surveys
As part of Florida’s State Performance Plan (SPP) required under Part B of the Individuals with Disabilities Education
Act (IDEA), the Office of Special Education Programs (OSEP) requires that states annually collect data from parents
of students with disabilities. Specifically, Florida is required to report the “percent of parents with a child receiving
special education services who report that schools facilitated parent involvement as a means of improving services
and results for children with disabilities.”
This year parent input will be collected via two parent survey instruments: one designed for parents of children with
disabilities in preschool programs and the other for parents of children with disabilities in kindergarten through grade
12. These surveys consist of items developed and validated by the National Center for Special Education
Accountability Monitoring (NCSEAM). Surveys will be mailed out in April 2007 to all parents of preschool children
with disabilities statewide. All parents of K-12 students with disabilities in districts with counts of students with
disabilities of less than 4,000 will receive surveys, with a sampling of parents of K-12 students with disabilities in
districts with counts that equal or exceed 4,000.
We have contracted with Piedra Data Services to conduct the sampling, mail out the parent surveys, and compile the
responses for reporting purposes. Attached is a document outlining the data fields required, file format, deadline for
submission, and contact information. A representative from Piedra Data Services will be following up with your MIS
department to ensure receipt of the necessary data. We appreciate your cooperation in assuring that these data are
released in a timely manner.
If you have any questions, please contact Virginia Sasser, Program Specialist, at 850.245.0475, or e-mail,
Virginia.Sasser@fldoe.org. We look forward to working with you and value your ongoing efforts to improve services
for students with disabilities.
BJL/ml
Attachment
cc:
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District School Superintendents
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MIS Directors
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Lavan
Dukes
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Ruth
Jones
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2007 PARENT SURVEY DATA SPECIFICATIONS
PIEDRA DATA SERVICES IN CONJUNCTION WITH THE FLORIDA DEPARTMENT OF EDUCATION
Attached is a detailed list of the specifications for the data fields. Please adhere to the enumerated
specifications, following the allotted field length and format. A reference to field definitions in the
Automated
Student Information System
(produced by the FDOE, Education Information and Accountability Services) is
included, where applicable. Each district should provide a complete data file of ONLY active students with
disabilities. Do not include students who are identified only as gifted. Please provide only one record for each
active student.
KEY COMPONENTS OF THE DATA SET
Microsoft Excel or Tab-delimited text file (Windows)
ONLY active students with disabilities
No duplicate records
No padding or null symbols
Include leading zeros on dates and grade levels
Due to the sensitive nature of this information, the data set should be burned to a CD and shipped via courier
(UPS, DHL or Fedex) using a tracking number, not by USPS regular mail. Please send the data to the
following address no later than
February 28, 2007
:
Piedra Data Services
18001 Old Cutler Road, #305
Palmetto Bay, FL 33157
If you have any questions regarding these requirements, please contact Chris Sarno or Adalis Sanchez at
(305) 254-9996 or via email at info@piedradata.com. Data field requirements are provided on the attached
sheet. Thank you.
2007 PARENT SURVEY DATA SPECIFICATIONS
PIEDRA DATA SERVICES IN CONJUNCTION WITH THE FLORIDA DEPARTMENT OF EDUCATION
FIELD CHARACTERISTICS:
FILE NAME:
district#districtname.txt
(e.g., 13dade.txt)
A =
Alphabetic
only
A/N = Alphanumeric
N =
Numeric
only
Field
Max Size
Type
Description
Reference
1
2
N
District Number, Current
Instruction/Service
Student Demographic Information, Item 1
2
2
N
District Number, Current
Enrollment
Student Demographic Information, Item 2
3
4
A/N
School Number
Student Demographic Information, Item 3
4 10
A/N
Student
Number
Identifier,
Florida
Student Demographic Information, Item 4
5
20
A
Student Last Name
Student Demographic Information
6
15
A
Student First Name
Student Demographic Information
7
10
A
Student Middle Name
Student Demographic Information
8
3
A/N
Student Appendage (JR, III, etc.)
Student Demographic Information
9
1
A
Sex (M, F)
Student Demographic Information, Item
10
10
1
A
Racial/Ethnic (W, B, H, A, I, M)
Student Demographic Information, Item
11
11
2
A/N
Grade Level (PK, KG, 01-12, 23)
DO NOT INCLUDE 30, 31
Student Demographic Information, Item
17
12
2
A/N
Parent/Guardian Home Language
Student Demographic Information, Item
22
13 8 N
Birth
Date
(MMDDYYYY)
Student Demographic Information, Item
25
14 1 A
IDEA Exceptional
Environments
Exceptional Student, Item 8
15
1
A
Exceptionality, Primary
Exceptional Student, Item 9
16 4 N
Time, Total School Week
Exceptional Student, Item 18
17 4 N
Minutes with Non-disabled
Peers
Exceptional Student, Item 19
18 30 A/N
Street Address (Mailing)
FDOE Information Data Base, Vol. 1
19 30 A/N
Apt. #/Building Name
FDOE Information Data Base, Vol. 1
20
20
A
City
FDOE Information Data Base, Vol. 1
21
2
A
State
FDOE Information Data Base, Vol. 1
22
10
A/N
Zip Code (00000-0000)
FDOE Information Data Base, Vol. 1
Note:
If field 21, Street Address, must be concatenated (from street number, directionality, street name, street type,
etc.), please include one space between each component.
