FLORIDA DEPARTMENT OF EDUCATION
     
    S
      
    TATE BOARD OF EDUCATION
     
    F. PHILIP HANDY,
    Chairman
    T. WILLARD FAIR,
    Vice Chairman
     
    Members
    DONNA G. CALLAWAY
    ROBERTO MARTÍNEZ
    PHOEBE RAULERSON
    KATHLEEN SHANAHAN
     
    LINDA K. TAYLOR
     
    John L. Winn
    Commissioner of Education
      
     
      
     
      
     
     
     
     
     
     
    Memorandum Number 06-29
     
    December 6, 2006
     
     
    TO:
    District School Superintendents
     
    FROM:
    J. David Armstrong, Jr.
     
    Cheri Pierson Yecke, Ph.D.
     
    SUBJECT:
    Adult General Education Instructional Hours Reporting Procedures
     
    In Chancellor David Armstrong’s memorandum (Number 06-14) issued on May 15, 2006, new
    reporting procedures for adult general education programs were announced for implementation
    in the 2006-07 reporting year. These procedures established a minimum enrollment threshold,
    mandatory withdrawal procedures and a maximum number of fundable hours per year. All
    institutions were required to start reporting instructional hours in the student database using the
    new mandatory withdrawal procedures beginning with the summer 2006 term. The Community
    College and Technical Center Management Information Systems (CCTCMIS) will implement
    the minimum enrollment threshold and the maximum number of fundable hours per year. These
    new reporting procedures are in line with the Department’s Strategic Imperative 6: Align
    Workforce Education with the Skill Requirements of the New Economy.
     
    The Department will be monitoring the submission of instructional hours following data
    submissions for summer, fall, and spring to examine the effect of the new procedures on
    fundable FTE. The Department has developed
    following each data submission in the 2006-07 reporting year. In addition, the Legislature has
    indicated that the instructional hours reported will be audited by the Auditor General to ensure
    compliance with the new procedures.
     
     
     
     
     
    325 WEST GAINES STREET • TALLAHASSEE, FL 32399-0400 • www.fldoe.org
    J. DAVID ARMSTRONG, JR.
    Chancellor, Community Colleges and Workforce Education
    CHERI PIERSON YECKE, PH.D.
    Chancellor, K-12 Public Schools
    District School Superintendents
    Page Two
    December 6, 2006
     
     
    The accountability reports will be used to examine the effect of new procedures on funding
    formulas that determine the 2007-08 funding allocations to districts. To assist in the
    Department’s review of the implementation of the new procedures, please submit copies of
    written procedures developed by your institution regarding the following: 1) withdrawal of
    students for non-attendance; and, 2) documentation of participation/attendance in online and
    open lab environments. These documents will be archived within the Division and made
    available to the Auditor General and legislative staff upon request.
     
    Please submit these documents by December 20, 2006, for review by division and department
    personnel, to Tara Goodman, 744 Turlington Building, 325 W. Gaines Street, Tallahassee,
    Florida 32399. If you have any questions, please contact Tara Goodman at (850) 245-9002.
     
    JDA/CPY/tg
     
    c: Adult Education Directors
    Technical Directors
     

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