FLORIDA DEPARTMENT OF EDUCATION
     
    S
      
    TATE BOARD OF EDUCATION
     
    F. PHILIP HANDY,
    Chairman
    T. WILLARD FAIR,
    Vice Chairman
     
    Members
    DONNA G. CALLAWAY
    ROBERTO MARTÍNEZ
    PHOEBE RAULERSON
    KATHLEEN SHANAHAN
     
    LINDA K. TAYLOR
     
    John L. Winn
    Commissioner of Education
      
     
      
     
      
     
     
     
     
     
    Memorandum Number 06-27
     
    November 29, 2006
     
     
    TO:
    Community College Presidents
     
    FROM:
    J. David Armstrong, Jr.
     
    SUBJECT:
    Adult General Education Instructional Hours Reporting Procedures
      
      
      
      
      
      
      
      
      
      
      
      
      
      
    In my Memorandum (Number 06-14) issued on May 15, 2006, new reporting procedures for
    adult general education programs were announced for implementation in the 2006-07 reporting
    year. These procedures established a minimum enrollment threshold, mandatory withdrawal
    procedures and a maximum number of fundable hours per year. All institutions were required to
    start reporting instructional hours in the student database using the new mandatory withdrawal
    procedures beginning with the summer 2006 term. The Community College and Technical
    Center Management Information Systems (CCTCMIS) will implement the minimum enrollment
    threshold and the maximum number of fundable hours per year for calculating the Funded FTE.
    Because the maximum hours are for the year, this will not affect the Funded FTE until the FTE-2
    report. However, when evaluating the FTE estimates for adjustments to the adult general
    education FTE, the effects of the implementation of the new procedures on your institution must
    be included in the evaluation. These new reporting procedures are in line with the department’s
    Strategic Imperative 6: Align Workforce Education with the Skill Requirements of the New
    Economy.
     
    The Department will be monitoring the submission of instructional hours following data
    submissions for summer, fall, and spring to examine the effect of the new procedures on
    fundable FTE. The Department has developed accountability reports that will be analyzed
    following each data submission in the 2006-07 reporting year. In addition, the Legislature has
    indicated that the instructional hours reported will be audited by the Auditor General to ensure
    compliance with the new procedures.
    J. DAVID ARMSTRONG, JR.
    Chancellor, Community Colleges and Workforce Education
     
    325 W. GAINES STREET, SUITE 1314 • TALLAHASSEE, FL 32399-0400 • (850) 245-0407 • www.fldoe.org
     
    Community College Presidents
    Page Two
    November 29, 2006
     
     
    The accountability reports will be used to examine the effect of new procedures on funding
    formulas that determine the 2007-08 funding allocations to colleges. To assist in the
    Department’s review of the implementation of the new procedures, please submit copies of
    written procedures developed by your institution regarding the following: 1) withdrawal of
    students for non-attendance; and, 2) documentation of participation/attendance in online and
    open lab environments. These documents will be archived within the Division and made
    available to the Auditor General and legislative staff upon request.
     
    Please submit these documents by December 1
    5
    , 2006, for the review of division and department
    personnel to Tara Goodman, 744 Turlington Building, 325 W. Gaines Street, Tallahassee,
    Florida 32399. If you have any questions, please contact Tara Goodman at (850) 245-9002.
     
    JDA/tg

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