1. GENERAL INFORMATION
2. MONITORING ACTIVITIES CHECKLIST

DATE OF REVIEW:

DIVISION/BUREAU:

CONTRACT NUMBER:

CONTRACT BEGIN/END DATE:

Name of Contractor:

Contract Type:

Contract Manager:

YES

NO

N/A

Use this checklist to develop your monitoring plan, track monitoring progress, organize work papers and complete monitoring report.

Have you identified target dates for goals and tasks to be accomplished?

Introductory letter sent to contractor?

Request to contractor to complete self-evaluation?

Risk analysis conducted?

Have you determined what monitoring tools will be used?

ü   Have you formatted monitoring tools to fit the contract that you will be monitoring?

Have you reviewed you contract file to make sure you have all documentation?

Monitoring team?

ü   If yes, have team members been selected?

ü   If yes, have team member been notified?

Will you do on-site monitoring?

ü   If yes, when, do you have a regular schedule?

Will you do telephone monitoring?

ü   If yes, when will you make phone calls?

Will you interview Contractor employees?

ü   If yes, do you know names, job title and responsibilities of employees?

ü   If yes, do you have interview questions developed?

Do you know what documents you will request?

ü   If yes, do you have them listed out?

ü   If yes, have you notified the contractor?

ü   If yes, have you received documents from contractor?

Will you do an entrance Interview?

ü   If yes, do you have it scheduled with the Contractor?

Do you have all information and documentation to write report?

Where any adverse or nonperformance issues identified?

ü   If yes, where they discussed with the contractor?

ü   If yes, has a corrective action plan been developed and agreed upon?

Was there a prior corrective plan or audit?

ü   If yes, have corrective actions been implemented?

ü   If yes, is there documentation or evidence that corrective actions were implemented?

ü   Is this documentation in the contract file?

ü   If yes, are there any outstanding corrective actions?

ISSUE REPORT

Does contractor have any comments regarding the report?

ü   If yes, how does this impact the report or future monitoring?