1. GENERAL INFORMATION
2. PROCUREMENT RECORDS

DATE OF REVIEW:

DIVISION/BUREAU:

CONTRACT NUMBER:

CONTRACT BEGIN/END DATE:

Name of Contractor:

Contract Type:

Contract Manager:

YES

NO

N/A

Review file. Explain any N/A.

Proof of legal advertising: copy FAW notice, plus another documentation

Prospective vendor list

Solicitation documentation

RFP, ITN, ITB, or other procurement instruments

¨   Documentation of opening and scoring of responsiveness of bids or proposals

¨   Receipt log of all bids, proposals, applications

¨   Copies of responses and proposals to RFP, ITN, ITB, or other procurement instruments

Selection documentation

¨   Documentation of team selection and meetings

¨   Team evaluations and scoring

¨   Postings of intent to award

¨   Bid tabulation, if applicable

Bidders Conferences

¨   Documentation of date, places, time, attendees

¨   Q/A from conference

¨   Any bid/rfp/proposal clarifications or modifications due to bidders conference

Notice of Award

Protests, if any received, documentation and resolution

Cost/Price Analysis

Sole Source documentation of posting and approval

Determination of Need for Contractual Services

List of other file documents: