FLORIDA DEPARTMENT OF EDUCATION
S
TATE BOARD OF EDUCATION
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
John L. Winn
Commissioner of Education
Contact Information:
Chad Aldis
(850) 245-0877
Chad.aldis@fldoe.org
K12: 2006-130
MEMORANDUM
TO:
District Superintendents
FROM:
Cheri Pierson Yecke, Ph.D.
DATE:
September 5, 2006
SUBJECT: REQUIREMENTS RELATING TO RECORDS OF CLOSED PRIVATE
SCHOOLS
Current statute provides a process for the transfer of student records to the local school district from
private schools that become defunct.
Section 1002.42(3)(b), Florida Statutes, states that: “[a]ll private schools that become defunct shall
transfer all permanent information contained in student records to the district school superintendent of
the public school district in which the private school was located; or, if the private school is a member of
a private school system or association, such school may transfer such records to the principal office of
such system or association, which shall constitute full compliance with this subsection. In the event that
such private school system or association becomes defunct, it shall transfer all the permanent
information contained in its files to the district school superintendent of the public school district in
which the private school was located.”
Thus, the superintendent maintains permanent record information for private schools that close. Also in
paragraph (d) of that section, the law indicates that the purpose of the provision is to “facilitate access to
academic records by former students seeking to continue their education or training after a private
school has become defunct.” This implies the requirement to hold the permanent record information is a
long term requirement.
CHERI PIERSON YECKE, PH.D.
CHANCELLOR, K-12 PUBLIC SCHOOLS
325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
Requirements Relating To Records of Closed Private Schools
September 5, 2006
Page Two
As defined by this section, the following definitions are relevant to this requirement:
"Defunct private school" means any private school that has terminated the operation of an education or
training program, or that has no students in attendance, or that has dissolved as a business entity.
Permanent information, which includes verified information of clear educational importance, contain the
following: student's full name and any known changes thereto due to marriage or adoption;
authenticated birth date, place of birth, race, and sex; last known address of student; names of student's
parents; name and location of last school attended; number of days present and absent; date enrolled;
date withdrawn; courses taken and record of achievement; and date of graduation or program
achievement.
For additional information on private schools, please contact Chad Aldis, Director, Scholarship
Programs, at (850) 245-0877 or by e-mail at chad.aldis@fldoe.org.
CPY/cf
