TECHNICAL ASSISTANCE NOTE
No. T-06-11
School Business Services
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Contact:
Herman Carter
School Transportation Management Section
Department Of Education
School District Transportation Profiles for School
(850) 245-9795
John L. Winn, Commissioner
SC 205-9795
Year 2004-05
DATE:
August
18
, 2006
TO: School District Transportation Directors
School District Finance Officers
FROM: Charlie Hood, Director
School Transportation Management
SUBJECT: School District Transportation Profiles for School Year 2004-05
Ensuring efficient student access to educational programs requires that school districts and charter schools
periodically analyze school transportation data, demographics, and trends. Attached is a copy of Quality
Link - Florida School District Transportation Profiles, Volume 15. This report is organized by district,
with a two-page summary of data for each school district transportation program. The report contains
data from the 2004-05 school year, the most recent year for which complete data on expenditures is
available.
The appendices contain a series of data comparisons that provide information such as:
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The percentage of bus ridership that generates no state funding
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The percentage of each district’s total budget spent on transportation
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The percentage of transportation expenses funded by local dollars
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The percentage of the transportation budget expended for salaries and benefits
We encourage you to discuss your district’s reported information with existing or prospective charter
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schools and other clients.
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We hope you will find this report useful. If you have questions about the contents or any suggestions for
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next year’s Quality Link, please contact Herman Carter at
Herman.Carter@fldoe.org or (850) 245-9795.
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CFH/RHM/hc
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Attachment
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cc:
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School District Superintendents
Charter Schools
INTRODUCTION
Florida School District Transportation Profiles
The quality of Florida’s school transportation programs is measured by safety,
efficiency, and cost-effectiveness. The purpose of this document is to allow
transportation directors and other interested persons to obtain a thumbnail picture
of the unique characteristics of each of Florida’s school districts. This is the
fifteenth annual edition of the profiles.
The data demonstrates the complexity
and variety of factors that result in differing costs for student transportation
among districts.
This document should provoke thoughtful, probing questions and encourage
more complex data collection to explain many of the variations in costs among
districts. Great care should be taken when making comparisons among districts.
Conclusions should be drawn with extreme caution and only after careful
scrutiny and analysis.
Please send suggestions for improved reporting to:
School Transportation Management Section
Florida Department of Education
325 W. Gaines Street
1134 Turlington Building
Tallahassee, Florida 32399-0400
School Year 2004-2005 Profiles
Table of Contents
Page
Introduction
Table of Contents ------------------------------------------------------------------------------------- i
Sources of Information for Profiles----------------------------------------------------------------- iii
Sources and Methodology --------------------------------------------------------------------------- iv
Explanation of Methodology-------------------------------------------------------------------------- vi
Blank Transportation Profile Worksheet and Instruction---------------------------------------- viii
Transportation Profiles by District ----------------------------------------------------------------- 1-134
Appendices:
Census Data
Table
District Road Demographics----------------------------------------------------------------- A-1
Population per Square Mile------------------------------------------------------------------ A-2
Survey Data
Total District Membership 2004-05 -------------------------------------------------------- B-1
Average Number of Riders Transported as a Percentage of District Membership --- B-2
Percentage of Ineligible Riders to Average Number of Riders Transported --------- B-3
Percentage of Teen Parent Riders to Average Number of Riders Transported ------- B-4
Percentage of Ridership with Disabilities to Average Number of Riders Transported B-5
Number of Students Transported Center to Center -------------------------------------- B-6
Percentage of Hazardous Walking Ridership to Average Number of Riders
Transported--------------------------------------------------------------------------------- B-7
Buses Reported in Daily Service------------------------------------------------------------ B-8
Expenditure Data
Total Expenditures for Student Transportation -------------------------------------------
C-1
Total Transportation Expenditures per Adjusted Transported Student ---------------- C-2
Total Transportation Operating Expenditures Plus Bus Replacement Factor --------- C-3
Transportation Operating Expenditures Plus Bus Replacement Factor
Per Adjusted Transported Student ------------------------------------------------------- C-4
Total Transportation Operating Expenditures--------------------------------------------- C-5
Total Transportation Operating Expenditures per Adjusted Transported Student---- C-6
Ratio of Benefits to Sum of Salaries and Benefits --------------------------------------- C-7
Salaries and Benefits as a Percentage of Operating Expenditures---------------------- C-8
Average District Salary (Including Benefits) --------------------------------------------- C-9
Estimate of Total Summer School Allocation--------------------------------------------- C-10
2004-05 Bus Purchases----------------------------------------------------------------------- C-11
Average Bus Occupancy ---------------------------------------------------------------------- C-12
Florida Price Level Index --------------------------------------------------------------------- C-13
Annual Base Allocation per Student ------------------------------------------------------- C-14
Annual Supplement per Student with Disabilities ------------------------------------ --- C-15
i
School Year 2004-2005 Profiles
Table of Contents (continued)
Expenditure Data
Percentage of Funding by Source (BRF) * ------------------------------------------------- C-16
Percentage of Funding by Source (TOE)
*
------------------------------------------------- C-17
Percentage of Funding by Source (TTE)
*
------------------------------------------------- C-18
Total Transportation Expenditures as a Percentage of Total District Expenditures -- C-19
Total Transportation Operating Expenditures as a Percentage of Total District
Expenditures -------------------------------------------------------------------------------- C-20
Transportation Operating Expenditures per Mile ----------------------------------------- C-21
Miscellaneous Data
Total Annual
Miles --------------------------------------------------------------------------- D-1
Total Annual Route Miles, Not Including Field Trip Miles ---------------------------- D-2
Field Trip Miles as Part of Annual Miles ------------------------------------------------- D-3
Percentage of District Membership Transported ------------------------------------------ D-4
*
(BRF) = Bus Replacement Factor
(TOE)
=
Transportation Operating Expenditures
(TTE) = Total Transportation Expenditures
ii
Sources of Information for Profiles
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Data for the Transportation Profiles were compiled from the following sources:
1.
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2002 Florida Statistical Abstract, Florida Estimates of Populations: 2000 Census
Data from the U.S. Bureau of the Census.
2.
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Florida Department of Transportation, 2003 City/County Mileage Report.
3.
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Florida Department of Education: School Transportation Management; Funding and
Financial Reporting, and Education Information and Accountability Services. Student
Membership, Fall 2004.
4.
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Chief Operating and Education Finance Officer (COEFO) Memorandum Number 06-
13, 2004-05 Final Florida Education Finance Program (FEFP) Calculation.
5.
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District Annual Financial Reports, FY 04-05, Office of Funding and Financial
Reporting, School Support Services.
6.
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Transportation Directors, Florida School Districts.
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Sources and Methodology
General Information
Sources
Fiscal Year
2004-05
Enrollment Pre-K-12
DOE/Education Information and Accountability Services, Fall 2004
Eligible Students Transported
Automated FEFP Trans. Survey Average Oct. 2004/Feb. 2005
Percentage Enrollment Transported
Eligible Trans. Student/Enrollment, Pre-K-12
# Students Center-to-Center
Automated FEFP Trans. Survey Average Oct. 2004/Feb. 2005
# Pre-K Students
Automated FEFP Transportation Survey (TS)
# Teen Parent Students
Automated FEFP TS
# Hazardous Walking Students
Automated FEFP TS
# K-12 Students With Disabilities
Automated FEFP TS
# Courtesy Students
Automated FEFP TS (minus ineligible students transported)
District Demographics
Area
2002 Florida Statistical Abstract/2000 Census Data
Population
2002 Florida Statistical Abstract/2000 Census Data
Road Miles
Paved
FL DOT, 2003 City/County Mileage Report
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Non-paved
FL DOT, 2003 City/County Mileage Report
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School Demographics
# Designated “Choice Schools”
ESE Centers
Teen Parent Centers
Pre-K Centers
School Centers Served by Bus (not including charter schools)
District Profiles Worksheet for 2004-05
District Profiles
District Profiles
District Profiles
District Profiles
School Day Characteristics
1/2 Day K or Pre-K
# Schools with Mandatory 7
th
Period
# Schools with Optional 7
th
Period
# Schools with Early Release Days
# Early Release Days
Year-Round Schools
Staggered School Times
Court-Ordered Busing
District Profiles Worksheet for 2004-05
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
Personnel Data
# Positions with Primarily Supervisory Duties
(Operations and Maintenance)
# Positions with Primarily Clerical Duties
(Operations and Maintenance)
# Bus Drivers
# Substitutes (Permanent and Part-time)
# Bus Attendants
# Additional Operations Positions
# Technicians
# Additional Fleet Maintenance Positions
Total Transportation Positions (= Total above)
District Profiles Worksheet for 2004-05
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
iv
Sources and Methodology (continued)
Bus and Facility Summary
Sources
Daily Service Buses on District Inventory
Spare Buses on District Inventory
Activity/Other Buses on District Inventory
Buses in Daily Service from Automated FEFP Report
Percent Fleet Used Primarily for Special
Needs Students
# Bus Maintenance Facilities
# Bus Compounds
# Fuel Sites
Percent Fleet Compounded
School Bus Inventory system data, April 2006
School Bus Inventory system data, April 2006
School Bus Inventory system data, April 2006
Automated FEFP Trans. Survey Average Oct. 2004/Feb. 2005
District Profiles Worksheet for 2004-05
District Profiles
District Profiles
District Profiles
District Profiles
Bus Type
Type A
School Bus Inventory system data, April 2006
Type B
School Bus Inventory system data, April 2006
Type C
School Bus Inventory system data, April 2006
Type D
School Bus Inventory system data, April 2006
Gas
School Bus Inventory system data, April 2006
Diesel
School Bus Inventory system data, April 2006
Alternate Fuels
School Bus Inventory system data, April 2006
With Lift
School Bus Inventory system data, April 2006
Without Lift
School Bus Inventory system data, April 2006
Expenditure Summary
Total Transportation Expenditures
District Annual Financial Report (AFR) 04-05
Total Transportation Expenditures less actual
AFR 04-05
Bus Purchases plus 10% Bus Replacement Factor
Expenditures for:
Purchase of Buses
AFR 04-05
Motor Fuel
AFR 04-05
Vehicles Miles:
Total Annual Miles
District Profiles Worksheet for 2004-05
Total Annual Field/Activity Trip Miles
District Profiles Worksheet for 2004-05
Total Salaries
AFR 04-05
Total Benefits
AFR 04-05
State Funding
2004-05 State Allocation
Estimated Summer School Allocation
Average Bus Occupancy
Annual Allocation per Student
Annual Supplement per Student with Disabilities
Percent State Funding
Percent Local Funding
FPLI Index
COEFO 06-13, 04-05 Final Florida Education Finance Program
(FEFP) Calculation
July 04 + June 05 Allocation from COEFO 06-13
COEFO 06-13, 04-05 Final FEFP Calculation
COEFO 06-13, 04-05 Final FEFP Calculation
COEFO 06-13, 04-05 Final FEFP Calculation
COEFO 06-13, 04-05 Final FEFP Calculation
100% minus Percent State Funding for 04-05
COEFO 06-13, 04-05 Final FEFP Calculation
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Explanation of Methodology
Percentage Enrollment Transported
Derived by dividing the average number of eligible students reported as transported on the October
2004/February 2005 Automated Florida Education Finance Program (FEFP) Transportation Survey by
the Fall 2004 Student Membership reported to the Bureau of Education Information and
Accountability Services, Florida Department of Education (DOE).
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State Average: 39.25%
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Mega District Average: 34.27% (districts with 400 or more buses in daily service)
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Urban District Average: 48.12% (200-399 buses)
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Rural District Average: 48.19% (199 or fewer buses)
Percentage of State Funding
Derived by dividing legislative appropriation by total transportation expenditures including bus
replacement (less actual bus purchases, but including bus replacement factor) on 2004-05 Annual
Financial Report (AFR) (general and special revenue).
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State Average: 48.81%
Operating Expenditures per Student
Derived from total transportation expenditures on 2004-05 AFR (general and special revenue)
including capital projects expenditures for bus purchases, less total expenditures for purchase of buses
from all fund sources. This calculation is divided by total adjusted number of students transported
from the final transportation calculation (all 2004-05 transportation surveys).
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State Average: $771.53
Operating Cost per Annual Mile
Derived from total transportation expenditures on 2004-05 AFR (general and special revenue)
including capital projects expenditures for bus purchases, less total expenditures for purchase of buses
from all fund sources. This calculation is divided by the total annual miles reported by school districts
on the Transportation Profile Worksheet.
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State Average: $2.66
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Mega District Average: $2.84 (districts with 400 or more buses in daily service)
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Urban District Average: $2.49 (200-399 buses)
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Rural District Average: $ 2.32 (199 or fewer buses)
vi
Explanation of Methodology (continued)
Total Transportation Expenditures Including Bus Replacement
Derived from total transportation expenditures on 2004-05 AFR (general and special revenue)
including capital expenditures for bus purchases, less total expenditures for purchase of buses from all
fund sources, plus 10% bus replacement factor. Bus replacement factor included due to impact of time
lines associated with ordering, manufacturing, and delivering district school buses.
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Statewide Total: $901,941,609.99
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TRANSPORTATION PROFILE WORKSHEET for 2004-05 -
District name
: _______________________
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Physical Demographics
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Personnel
A. Percent Fleet Used Primarily for Special Needs Students
B. # Bus Maintenance Facilities
C. # Fuel Sites
D. # Bus Compounds
E. Percent Fleet Compounded
F. # Designated “Choice Schools”
G. # Charter Schools
H. # ESE Centers (not including charter schools)
I. # Teen Parent Centers
J. # Pre-K Centers
K. # Charter Schools Served by Bus
L.
# School Centers Served by Bus ( not including charter schools)
U. # Positions with Primarily Supervisory Duties
(Operations & Fleet Maintenance)
V. # Positions with Primarily Clerical Duties
(Operations & Fleet Maintenance)
W. # Bus Drivers
X. # Substitutes (Permanent and Part-Time)
Y. # Bus Attendants/Aides/Monitors
Z. # Additional Operations Positions (Non-Supervisory)
AA. # Technicians
BB. # Additional Fleet Maintenance Positions
CC. Total Transportation Positions (= Total Above)
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School Day Characteristics
M. 1/2 Day Pre-K or Kindergarten
N. # Schools with Mandatory 7th period
O. # Schools with Optional 7th period
P. # Schools with Early Release Days
Q. # of Early Release Days
R. # Year-Round Schools
S. Staggered School Times to Accommodate Buses
T. Court-Ordered Busing for Racial Balance
(Court-Ordered=CO; District Imposed=DI; See instructions)
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Mileage Data
DD.
EE.
Total Annual Route Miles (not including field and
activity trips)
Total Annual Field and Activity Trips Miles (not
including regular route miles)
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All other data provided by DOE
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INSTRUCTIONS FOR COMPLETING DISTRICT PROFILE
Note: All data is to be supplied for the 2004-05 school year.
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Physical Demographics
A.
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Please include number of buses used for all categories of Exceptional Student Education (ESE)
program students, not just physically disabled.
B.
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Include any facility where monthly inspections or higher level maintenance is being performed.
Please do not include any site that does not have a garage building.
C.
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Include garages, schools, or other sites where buses are fueled.
D.
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Include any garage or other area where buses are stored overnight. (Do not include driver’s home.)
E.
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Percentage of fleet stored at locations in (D) above.
F.
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Include any school designated as a school serving more than one attendance zone or the entire
district and which students may attend based on full or controlled parental option. Also include
schools serving as Magnet Schools.
G.
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Include any schools operating under charter school statutes.
H.
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Include all ESE sites where students are transported primarily from door to door and/or on special
education buses (at regular school sites, special sites, or both);
do not include charter schools
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I.
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Include all locations to which you transport either teen parents or the children (babies) of teen
parents.
J.
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Include any sites where Pre-K instructional programs are provided and to which Pre-K students are
transported by bus.
K.
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Number of charter schools served by bus.
L.
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Include all regular school sites and any special sites that are classified as “school centers” (i.e., sites
that have a Florida School House Inventory number).
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School Day Characteristics
M.
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Does your district transport students home after half-day Kindergarten or Pre-K? Answer Yes or No.
N.
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Number of schools that offer mandatory 7th period.
O.
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Number of schools that offer transportation for optional 7th period.
P.
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Other than Kindergarten or Pre-K, indicate the number of schools with scheduled early release days.
Q.
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How many days during the school year are early release days?
R.
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How many schools operate on Year-Round Education schedules?
S.
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Does your district stagger school bell times to accommodate transportation efficiency and
scheduling? Answer Yes or No.
T.
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Do you have court-ordered (CO) or district imposed (DI) busing to provide for racial balance?
Answer CO, DI, Unknown, or No
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INSTRUCTIONS FOR COMPLETING DISTRICT PROFILE (continued)
Note:
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All data is to be supplied for the 2004-05 school year.
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Personnel
U-CC. These questions are self-explanatory. Include the number of positions (as described in each
category) assigned to transportation and those with primary responsibility in transportation if paid
from a separate fund source (e.g., ESE).
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Mileage Data
DD.
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Show total annual route miles for 2004-05. This includes all regular routes and any other daily
school use,
but does not
include field and activity trips, etc.
EE.
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Show total annual field and activity trip miles for 2004-05,
not including regular route miles
.
For DOE Use
: (DD) plus (EE) equals Total Annual Miles
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