1. Disaggregation of Data for Key Indicators, and Online SPARs
    2. NCLB SPAR Indicators
      1. Indicators Prepared by the DOE
        1. Data for District Review and Verification
        2. Distribution Requirements
        3. Pending Availability of a COBOL Record Layout
        4. Critical Dates
 
 
FLORIDA DEPARTMENT OF EDUCATION
 
S
  
TATE BOARD OF EDUCATION
 
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
 
Members
DONNA G. CALLAWAY
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
 
LINDA K. TAYLOR
 
John L. Winn
 
 
 
 
 
 
 
 
 
 
 
 
May 12, 2006
 
M E M O R A N D U M
 
TO:
District School Superintendents, District School Report Contacts, MIS Directors,
Coordinators of Accountability
FROM:
Lavan Dukes
 
 
SUBJECT:
Public Reporting Requirements and Data Verification for the 2005-06 “No Child Left
Behind” (NCLB) School Public Accountability Reports (SPARs)
 
NCLB legislation requires that school districts provide parents with an annual school status report prior to
the beginning of each school year (see attached Timeline). To assist Florida school districts in preparing
these reports, known as the NCLB School Public Accountability Reports (SPARs), the Department of
Education will produce a downloadable file by district (
DPS##.GE.F70396.Y0506
) containing data for the
required NCLB indicators, plus a printable SPAR file (
DPS##.GE.F70405.Y0506)
and printable AYP
addendum report (
DPS##.GE.F70417.Y0506
). Additional selected indicators on the status of schools are
included on the NCLB SPARs in the DOE-prepared data file.
 
Disaggregation of Data for Key Indicators, and Online SPARs
 
NCLB legislation requires reporting on specific subgroups of students for FCAT results, the graduation rate,
and other indicators. The subgroups are shown on key indicators in the existing NCLB SPARs, which can
be accessed online at the following URL:
http://doeweb-prd.doe.state.fl.us/eds/nclbspar/index.cfm .
 
  
GARNET L
. DUKES, JR.
Bureau Chief
Accountability, Research, and Measurement
 
325 W. GAINES STREET • SUITE 852• TALLAHASSEE, FL 32399-0400 • (850) 245-0400 • www.fldoe.org
 
 
NCLB SPAR Indicators
 
The following list shows the indicators that are required for the annual public disclosure reports
under NCLB provisions, as well as additional indicators providing data of interest on the status of
Florida’s public schools.
 
Indicators are described in more detail in a publication titled “Guide to Calculations for the NCLB
School Public Accountability Report.” An online version of the guide is available at
http://www.firn.edu/doe/eias/eiaspubs/pdf/nclbguide.pdf, which will be updated shortly for 2005-
06. Note that the list of core academic courses for highly qualified teacher (HQT) data and in-
field/out-of-field teacher data has been updated for 2005-06. The course ranges are shown in the
online database Appendix R at http://www.firn.edu/doe/eias/dataweb/database 0506/student_
0506/appendr.pdf .
 
Indicators Prepared by the DOE
 
•
Kindergarten Readiness
•
NCLB Graduation Rate
•
Dropout Rate
•
Entry-Level College Common Placement Test (CPT) Results for 2004 Graduates
•
Student Test Results (FCAT and Alternate Assessments)
•
New Teachers and Staff
•
School Evaluation for Unsafe School Choice Option
•
Teachers by Professional Degree Level
•
 
Classes Taught by Teachers Teaching In-Field/Out-of-Field
*
•
 
Classes Taught by Highly Qualified Teachers
*
•
October Membership
•
School Performance Grade
•
NCLB Adequate Yearly Progress (AYP) Indicator
 
*
Available for district review/verification beginning May 23, 2006.
In-field/out-of-field verification file = DPS##.GE.F70406.Y0506
Highly qualified teacher verification file = DPS##.GE.F70407.Y0506
Detailed report for request on HQT and Out-of-Field: DPS##.GQ.F63291.Y0506 (Survey
3)
 
 
Data for District Review and Verification
 
Some of the NCLB SPAR indicators for the 2005-06 report have been calculated in advance for
prior publications (such as the graduation and dropout rates, which present data from the previous
year). Considering this, and in light of the compressed production timeline for these reports,
districts are being asked to review data for only two indicators: Classes Taught by In-Field and
Out-of-Field Teachers and the Percentage of Classes Not Taught by Highly Qualified Teachers.
 
 
 
2005-06 Data for District Verification Prior to Release
 
 
Indicator
 
Source of Data
 
Classes Taught by In-
Field and Out-of-Field
Teachers
DOE Automated Student
Information Database; Teacher
Course format, Survey 3
Classes Not Taught by
Highly Qualified
Teachers
DOE Automated Student
Information Database; Student
Demographic, Student Course,
Teacher Course; Survey 3
  
The file names/numbers for these indicators are as follows:
In-field/out-of-field verification file =
DPS##.GE.F70406.Y0506
 
Highly qualified teacher verification file =
DPS##.GE.F70407.Y0506
Detailed data for HQT and Out-of-Field =
DPS##.GQ.F63291.Y0506
**
** Report for request designed solely to provide assistance in verifying data; select Survey
3 for results comparable with the SPAR data.
 
Distribution Requirements
 
Districts and schools may elect to send a multi-page copy of the report (including the AYP
indicator) to parents or guardians of all their students. However, considering ongoing efforts to
reduce printing costs and to take advantage of efficiencies promoted by paperless forms of
communication, the Florida Department of Education is suggesting local consideration of certain
alternative methods for meeting this public disclosure requirement as described below.
 
In lieu of sending the NCLB SPAR itself, districts and schools may send notification of the report’s
availability to parents or guardians of every student, indicating where and how the report can be
viewed or obtained. At a minimum, a printed copy of the report must be kept at both the school and
district offices for viewing, and a copy must be sent to parents, guardians, or community members
upon request.
 
Examples of other forms of access to the reports (which may reduce individual requests for printed
copies) include the following:
 
•
 
Copies are placed in public libraries or other public areas.
•
 
Each report is web-based with a print option.
•
 
Reports are printed in local newspapers, newsletters, or other general distribution print formats.
•
 
Reports are shown on local cable access channels.
 
 
Pending Availability of a COBOL Record Layout
 
The file name is
DPS.FORMAT.TECH.Y0506.
 
 
Critical Dates
 
May 23, 2006 Districts may access verification files for review.
In-field/out-of-field verification file =
DPS##.GE.F70406.Y0506
 
Highly qualified teacher verification file =
DPS##.GE.F70407.Y0506
Detailed report for request on HQT and Out-of-Field:
DPS##.GQ.F63291.Y0506
 
Record layout
: DPS.FORMAT.TECH.Y0506
June 28, 2006 Last day for districts to update Survey 2 & 3 data for NCLB reporting purposes.
05/30 – 07/05/06 DOE runs and reviews final sample reports.
July 6 - 14, 2006 DOE processes corrections as needed.
July 21, 2006 NCLB SPAR data files are made available to districts:
 
NCLB SPAR raw data file:
DPS##.GE.F70396.Y0506
NCLB SPAR print file:
DPS##.GE.F70405.Y0506
AYP Report addendum, print file:
DPS##. GE.F70417.Y0506
 
July/August ‘06 Schools and districts distribute reports (or notification of availability of reports)
to parents no later than the beginning of the school year.
 
 
Questions should be directed to Edward Croft or Cyndi Holleman, Education Accountability
Reports Services, at (850) 245-0400, SunCom 205-0400, Fax (850) 245-9097, or e-mail
ed.croft@fldoe.org or cyndi.holleman@fldoe.org.
 
Thank you for your assistance in providing accurate and useful educational data to Florida’s
citizens.
 
LD/ec
 
cc: School District Superintendents
School Improvement Contacts
School District Council of MIS
Student Data Base Contacts
Staff Data Base Contacts
 
 

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