Procedures for the Reporting of Instructional/Contact Hours in

Adult General Education Courses

 

 

  

Rules for the

Reporting of

Instructional/

Contact

Hours

1. A student shall be counted as an enrollment (headcount and instructional hours) under the

following conditions:

a) The student has participated in instructional activity for 12 contact hours

per program in a given

reporting period

(i.e.., ABE, GED, adult high school, etc.), including hours for assessment or

placement.

b) Only two hours of assessment or placement contact hours shall count toward the 12-hour

threshold. This does not limit the actual hours of assessment that can be provided; it does limit

the number of contact hours for this activity that count toward the 12-hour threshold for

reporting the enrollment.

c) For students enrolled in online classes only, the 12-hour rule shall not be applied. However,

the withdrawal policy in the sub-section below still applies to enrollment in these classes.

 

2. Fundable instructional/contact hours are those scheduled hours that occur between the date

of enrollment in a class and the withdrawal date or end-of-class date, whichever is sooner.

 

3. Report a student for funding only for the number of hours that a person reasonably could be

expected to be in actual attendance.

a) A student may be reported only for the instructional/contact hours that are scheduled for

attendance.

b) Instructional/contact hours in a lab (an online class or an on-campus lab) must be within the

constraints of reasonable attendance hours (see “Lab Scheduling”).

 

 

Withdrawal

and Transfer

Policies

 

1. A student must be procedurally withdrawn for non-attendance from the class by the

institution. Instructional/contact hours shall be reported from the date of enrollment until the

date of withdrawal.

a) Institutions must develop a procedure for withdrawing students for non-attendance.

b) The standard for setting the withdrawal date shall be six consecutive absences from a class

schedule, with the withdrawal date reported on the day after the last date of attendance.

 

2. If a student withdraws and re-enrolls in the same class, report the student

instructional/contact hours from the first date of enrollment to the final withdrawal date or the

end of the class, whichever is sooner.

 

3. If a student completes a program competency (LCP) prior to the scheduled end of the class,

report the student instructional/contact hours to the date the LCP was earned.

 

4. If a student transfers from one class to another (i.e., course section), separately report the

instructional/contact hours in the first class from the date of enrollment to the date of transfer

and the instructional/contact hours in the second class from the date of transfer (or date of

enrollment in the new section) to the final withdrawal date or the end of the class, whichever is

sooner.

 

   

Lab

Scheduling

 

1. Instructional/contact hours in a lab (an online class or an on-campus lab) must be within the

constraints of reasonable attendance hours. Students should be scheduled in labs or online only

for the hours that they are reasonably expected to attend.

 

2. Institutions are expected to document the participation of students in online and open lab

environments (i.e., assignments, tests, or attendance records).

 

 

Compliance

In order to ensure compliance with the above rules, an end-of-year cap will be applied to all

accumulated instructional/contact hours. A maximum of 1300 hours may be fundable per

reporting year for an adult education student.

 

 

Revised 5-09-06