FLORIDA DEPARTMENT OF EDUCATION
     
    S
      
    TATE BOARD OF EDUCATION
     
    F. PHILIP HANDY,
    Chairman
    T. WILLARD FAIR,
    Vice Chairman
     
    Members
    DONNA G. CALLAWAY
    ROBERTO MARTÍNEZ
    PHOEBE RAULERSON
    KATHLEEN SHANAHAN
    LINDA K. TAYLOR
     
    John L. Winn
    Commissioner of Education
      
     
      
     
      
     
     
     
     
     
     
    M E M O R A N D U M
     
    DATE:
    April 25, 2006
     
    TO:
      
    District School Superintendents
     
    FROM:
    Linda Champion
     
    SUBJECT:
    Program Cost Reporting
    (1)
     
    Changes to the software for 2005-2006 reporting
    (2)
     
    Changes in the programs to be reported for Workforce Development for 2006-2007
     
    2005-2006 Software Changes
     
    Changes to the DOE Program Cost Reporting System will include two new accounting system functions
    (6500 – Instruction Related Technology and 8200-Administrative Technology Services). The new input
    fields will be added at the end of the present function input fields (rather than in numeric order) to limit
    the changes to the software and district interface programs. Distribution of software changes is planned
    for May. Please make sure that affected district personnel are aware of the need to plan for the upcoming
    changes.
     
    2006-2007 Changes in Workforce Development Cost Reporting
     
    Section 1011.80(9), F.S., requires that there be “…an annual cost analysis for the school district
    workforce education programs that reports cost by discipline category consistent with the reporting of
    full-time equivalent students.” This law further requires comparable reporting between the community
    college and the school district workforce education programs. To accomplish these provisions, the
    following workforce discipline categories replace the currently reported Workforce Education programs
    in the 2006-2007 Program Cost Report:
     
    Continuing Workforce Education
    341 – Continuing Workforce Education
     
     
    LINDA CHAMPION
    DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
     
    325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
    Suncom 205-0406 • FAX (850) 245-9099
     
    District School Superintendents
    April 25, 2006
    Page 2
     
     
    Post Secondary Adult Vocational Certificate
    351 – Agriscience and Natural Resources
    352 – Business Education
    353 – Family and Consumer Science
    354 – Health Science
    355 – Industrial
    356 – Marketing (Distributive)
    357 – Public Service
    359 – Other CTE
     
    Applied Technical Diploma
    364 – Health Science
     
      
    Apprenticeship
    371 – Classroom Instruction (RTI)
    372 – On-The-Job Training (OJT)
     
    Adult General Education Programs
    401 – Literacy/Adult Basic Education (ABE)
    402 – Adult High School (Adult Secondary)
    403 – GED Preparatory
    404 – ESOL
    405 – Vocational Preparatory Instruction
    409 – Other Adult General Education
     
    Costs for the Adults with Disabilities grants continue to be reported as a reconciling item (“below the
    line”) on the Program Cost Report.
     
    Co-enrollment or dual enrollment students will continue to be reported through the K-12 and WDIS
    records, with the students being identified to the teachers providing instruction.
     
    The Program Cost Reporting System will properly report split classes for Workforce programs in the
    same manner as for K-12 programs. For example, an adult education class with 402 and 403 students will
    show the teacher’s time divided based on the number of students in each program.
     
    This change in reported programs has no impact on the Program Cost Reporting Software because the
    programs to be reported are annually established by program input panel C06 and teachers are identified
    through coding in the Workforce Development Information System (WDIS) system. The Program Cost
    Reporting System will continue to read the WDIS record to identify teachers by programs taught. This
    will lead to the appropriate costing of salaries, benefits, and associated indirect costs. Other direct costs,
    such as materials and equipment, may continue to be entered in the system as coded.
     
    Workforce program full-time equivalency (FTE) of students is calculated by DOE from instructional
    hours included in the WDIS system. The Program Cost Reporting software is capable of making this
    calculation from the WDIS records for editing purposes. This edit can assist districts in report preparation
    by marking programs with student-teacher ratios outside a district established range of expected ratios.
     
     
    District School Superintendents
    April 25, 2006
    Page 3
     
     
     
    District and school personnel must be aware of the need to use the expanded programs codes in WDIS
    records and in financial coding in place of the codes currently in use. These new program codes are
    effective for the Program Cost Report submitted for the 2006-07 fiscal year.
     
    If you have any questions, please contact Richard Harbin (850-245-0405, SunCom 205-0405) in the
    Office of Funding and Financial Reporting or Tara Goodman (850-245-9002, SunCom 205-9002) in the
    Division of Community Colleges and Workforce Education.
     
    LC/rh/th
     
    cc: District Finance Officers
    Sue Brennan
    Bill Carman
    Tara Goodman
     
     
     
     
     
     
     

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