FLORIDA DEPARTMENT OF EDUCATION
Request for Application (RFA)
Bureau / Office
K-12 Public Schools/Student Achievement/Bureau of Student Assistance/Title I Programs and Academic
Intervention Services
Program Name
Title I, Subpart I – State Agency Delinquent Program
Specific Funding Authority (ies)
No Child Left Behind Act of 2001, P.L. 107-110, Title I, Part D, Subpart 1; CFDA #84.013A
Funding Purpose/Priorities
Funds will be used to improve educational services for children and youth in state institutions for neglected and
delinquent children and youth so that such children and youth have the opportunity to meet the same challenging
state academic content standards and challenging state student academic achievement standards that all children
in the state are expected to meet. In addition, their continued the project will provide these children and other at-
risk youth with a support system to ensure their continued education and success.
Type of Award
Discretionary/Non-Competitive
Total Funding Amount
Preliminary:
$1,170,430.47 (Preliminary Allocation for qualified school agencies are included as an
attachment to this Request for Application)
Budget Period
July 1, 2006 – June 30, 2007
Program Performance Period
July 1, 2006 – June 30, 2007
Target Population
Neglected and delinquent children and youth in state operated adult correctional institutions.
Eligible Applicant(s)
Florida Department of Corrections; Okeechobee Boys School; Dozier II; and Dozier Training School for Boys
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Application Due Date
Applications must be received by the close of business on June 30, 2006. This date refers to the date of receipt
in the Bureau of Grants Management.
The due date refers to the date of receipt in Grants Management. For Federal programs, the project
effective date will be the date that the application is received within DOE meeting conditions for
acceptance, or the date of receipt of the Federal Award Notification, whichever is later. For State
programs, the project effective date will be no earlier than the effective date of the legislative
appropriation, usually July 1. The ending date can be no later than June 30, of the fiscal year unless
otherwise specified in statute or proviso.
Contact Persons
Technical Support with On-line Application:
Felicia Williams-Elliott, Program Specialist, Bureau of Student
Assistance by phone at (850) 245-0672; email at felicia.elliott@fldoe.org or contact your Title Regional
Program Specialists by visiting - http://www.firn.edu/doe/title1/title1reg_contacts.html.
Project Application Support:
Title I Programs and Academic Intervention Services at (850) 245-0415 or contact your Title I Regional
Program Specialist by visiting - http://www.firn.edu/doe/title1/title1reg_contacts.html
Grants Management:
Kinisha Murphy, Grants Specialist II, Office of Grants Management; (850) 245-0731,
Suncom 205-0731, or via email at Kinisha.Murphy@fldoe.org
Assurances
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The Department of Education has developed and implemented a document entitled, General Terms,
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Assurances and Conditions for Participation in Federal and State Programs, to comply with:
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34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which
requires local educational agencies to submit a common assurance for participation in federal
programs funded by the U.S. Department of Education;
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applicable regulations of other Federal agencies; and
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State regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, applicants must have on file with the Department of Education, Office of the
Comptroller, a signed statement by the agency head certifying applicant adherence to these General
Assurances for Participation in State or Federal Programs. The complete text may be found at
http://www.firn.edu/doe/comptroller/gbook.htm
School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall
remain in effect indefinitely unless a change occurs in federal or state law, or there are other
changes in circumstances affecting a term, assurance, or condition; and does not need to be
resubmitted with this application.
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Additional Assurances
Applicants must provide signed assurance that:
1)
In making services available to children and youth in adult correctional institutions, priority will be given
to such children and youth who are likely to complete incarceration within a 2-year period.
2)
The State agency will assist in locating alternative programs through which students can continue their
education if the students are not retuning to school after leaving the correctional facility or institution for
neglected or delinquent children or youth.
3)
The State agency will work with parents to secure parents’ assistance in improving the educational
achievement of their children and youth, and preventing their children’s and youth’s further involvement
in delinquent activities.
4)
The State agency will work with children and youth with disabilities in order to meet and existing
individualized education program and an assurance that the agency will notify the child’s or youth’s local
school if the child or youth is identified as in need of special education services while the child or youth
is in the correctional facility or institution for neglected or delinquent children and youth and intends to
return to the local school.
5)
The State agency will work with children and youth who dropped out of school before entering the
correctional facility or institution for neglected or delinquent children and youth to encourage the
children or youth to reenter school once the term of the incarceration is completed or provide the child or
youth with the skills necessary to gain employment, continue the education of the child or youth, or
achieve a secondary school diploma or its recognized equivalent if the child or youth does not intend to
return to school.
6)
Teachers and other qualified staff are trained to work with children and youth with disabilities and other
students with special needs, taking into consideration the unique needs of such students.
7)
The program under this subpart will be coordinated with any programs operated under the Juvenile
Justice and Delinquency Prevention Act of 2002 or other comparable programs, if applicable.
8)
The State agency will provide annual student progress reports to state agencies, local operating agencies,
juvenile justice centers, community agencies, and parents.
9)
The State agency will, at a minimum, disaggregate data on participants by gender, race, ethnicity, and
age, and use such data for program evaluation, planning, and improvement
Funding Method
Federal Cash Advance –On-Line Reporting required monthly to record expenditures.
Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a recipient for
disbursements. For federally funded projects, requests for federal cash advance must be made on the
Electronic Federal Cash Advance Request System. If at times it is determined that disbursements are
going to exceed the amount of cash on hand plus cash in transit, an on-line amendment can be made prior
to the due date of the next Federal Cash Advance distribution on the Electronic Federal Cash Advance
Request System.
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such
documentation include: invoices with check numbers verifying payment, and/or bank statements; all or
any of which must be available upon request.
Applicants should note the following fiscal requirements:
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All funded projects and any amendments are subject to the procedures outlined in the
Project Application
and Amendment Procedures for Federal and State Programs
(Green Book) and the
General Assurances for
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Participation in Federal and State Programs
. These procedures and documents can be accessed online at
www.firn.edu/doe/comptroller/gbook.htm.
2.
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Direct costs shall only apply to federal projects. State agencies, state universities, and state community
colleges must comply with Section 216.346, Florida Statues, shich states “in any contract between state
agencies, including any contract involving the Division of Colleges and Universities or the Division of
Community Colleges, the agency receiving the contract or grant moneys shall charge no more than 5
percent of the total cost of the contract or grant for overhead or indirect costs or any other costs not
required for the payment of direct costs.” Restrictions to the amount or percentage that can be charged to a
project’s administration which may include indirect costs will be specified in the approved project award
notification or amendment approval where applicable.
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Funded applicants will receive their allocation via Federal Cash Advance. Request for Federal cash
advances must be made on the Electronic Federal Cash Advance Request System. If ate time it is
determined tat disbursements are going to exceed the amount of cash on hand plus cash in transit, an online
amendment can be made prior to the due date of the next Federal cash advance distribution.
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Reporting of monthly disbursements is required by the 20
th
of the month following the month of
disbursement from each agency receiving these Federal funds. The recipients must report disbursements
electronically on the On-Line Disbursement Reporting System. All project recipients must submit a
complete DOE 399 form, Final Project Disbursement Report, by the date specified on the DOE 200 form,
Project Award Notification.
NARRATIVE SECTION
Project Design-Narrative
The applicant requesting assistance under Title I, Part D, Subpart 1 shall submit an application to the
FDOE that responds concisely to each of the components indicated below.
The applicant requesting assistance under Title I, Part D, Subpart 1 shall submit an application to the
FDOE that responds concisely to each of the components indicated below:
1)
Describe the procedures to be used, consistent with the State plan under Section 1111, to assess the
educational needs of the children to be served under this subpart.
2)
Describe the program to be implemented, including a budget for the first year of the program, with
annual updates to be provided to the State educational agency.
3)
Describe how the program will meet the goals and objectives of the State plan.
4)
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Describe how the State Agency will consult with experts and provide the necessary training for
appropriate staff, to ensure that the planning and operation of institution-wide projects under section
1416 are of high quality.
5)
Describe how the State agency will carry out the evaluation requirements of Section 9601 and how the
results of the most recent evaluation will be used to plan and improve the program.
6)
Provide data showing that the State agency has maintained the fiscal effort required of a local
educational agency, in accordance with Section 9521.
7)
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Describe how the programs will be coordinated with other appropriate State and Federal programs, such
as programs under Title 1 of Public Law 107 – 110, vocational and technical education programs, State
and local dropout prevention programs, and special education programs.
8)
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Describe how the State agency will encourage correctional facilities receiving funds under this subpart
to coordinate with local educational agencies or alternative education programs attended by incarcerated
children and youth prior to their incarceration to endure that student assessments and appropriate
academic records are shared jointly between the correctional facility and the local educational agency or
alternative educational program.
9)
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Describe how appropriate professional development will be provided to teachers and other staff.
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10) Designate an individual in each affected correctional facility or institution for neglected or delinquent
children and youth to be responsible for issues relating to the transition of children and youth from such
facility or institution to locally operated programs.
11) Describe how the State agency will endeavor to coordinate with business for training and mentoring for
participating children and youth.
12) Describe any additional services to be provided to children and youth, such as career counseling,
distance learning, and assistance in securing student loans and grants.
13) Pursuant to Section 1418(a), describe the transition services to be provided and provide an assurance
that the State agency will reserve not less than 15% and not more than 30% of the amount such agency
receives under this subpart in any fiscal year for such services.
Support for Reading/Strategic Imperatives
Describe how the proposed project will incorporate reading initiatives and one or more of the Florida
State Board of Education (SBE) strategic imperatives.
URL:
http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf
Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the project to
appropriate populations.
Reporting Outcomes
The applicant must provide annual student progress reports to state agencies, local operating agencies, and
parents. The evaluation results must be submitted to the FDOE by October 15, 2006 to:
Bureau of Student Assistance
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Title I Programs and Academic Intervention Services
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Attn: Jerry Whitmore, Administrator
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Florida Department of Education
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325 West Gaines Street, Suite 352
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Tallahassee,
Florida
32399-0400
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For Federal Programs - General Education Provisions Act (GEPA)
Provide a concise description of the process to ensure equitable access to, and participation of students, teachers,
and other program beneficiaries with special needs
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For details refer to URL:
http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf
Equitable Services for Private School Participation
In accordance with P.L. 107-110, Title IX, Part E Uniform Provisions, Subpart 1, Section 9501, the applicant
must provide a detailed plan of action for providing consultation for equitable services to private school children
and teachers with the local education agency(ies) service area. For details, refer to URL:
http://www.ed.gov/policy/elsec/leg/esea02/pg111.html.
Conditions for Acceptance
The applications must be submitted through the Department’s online format. Please submit the DOE 100A
printed from the online application to the Bureau of Grants Management; the original copy must have the
original signature of the district superintendent (preferably in blue ink) where appropriate.
The requirements listed below must be met for applications to be considered for review:
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1
Application includes all elements of substantially approvable form.
a.
DOE 100A Form bearing the original signature of the district superintendent.
b.
Application narrative responding to all indicated components.
c.
Competed DOE 101, Budget Narrative Form.
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All required forms have original signatures by an authorized entity.
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Application is received in DOE within the timeframe specified by the RFA.
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Application must be submitted to:
Bureau of Grants Management
Florida Department of Education
325 W. Gaines Street, Suite 344
Tallahassee, Florida 32399-0400
NOTE: Applications signed by officials other than the appropriate agency head identified above must
have a letter signed by the agency head, or documentation citing action of the governing body delegating
authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE
100A when the application is submitted.
Method of Review
All on-line project applications, including budget forms shall be reviewed by FDOE staff in accordance with
established project application review checklists and requirements set-forth in the No Child Left Behind Act of
2001; applicable non-regulatory guidance and other applicable federal regulations and guidelines.
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APPLICANT INSTRUCTIONS: PERFORMANCE ACCOUNTABILITY
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Project Performance Accountability
The Department of Education has developed a standardized format for applicants to use in preparing their proposals/applications
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for discretionary funds. The intent of this process is to assure proper accountability for the use of federal and state funds. The
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Department has implemented a web-based Grants Management System and the information provided about each funded project
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will be entered into this system. The Department’s program managers will track each project’s performance based on the
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information provided in this section of the approved project.
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This information will:
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Provide a centralized capability for retrieving information about various discretionary projects awarded by the Department.
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Assist policy-makers and managers in monitoring discretionary funds and the impact they are having.
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Provide baseline information that can be used in assessing the alignment of funding to goals and strategic imperatives and in
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allocating available funding to priority needs.
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Facilitate effective project monitoring.
Types of project performance have been organized into four categories. These are:
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Deliverables:
Category Includes: Documents such as manuals, reports, videos, CD ROMs, training materials, brochures,
and any other tangible product to be developed by the project.
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Training, Technical Assistance, and Dissemination:
Category Includes: All training and technical assistance (TA)
activities whether provided onsite, through distance learning media, conferences, workshops, or other delivery strategies.
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Student Performance:
Category Includes: Any measure that is specific to student performance (e.g., test scores,
attendance, behavior, award of diplomas, certificates, etc. “Students” may include pre-k, K-12, and adult learners as well as
parents.
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Service Delivery:
Category Includes: Delivery of intended services to target population (e.g., adult literacy services, child
find services, student evaluation services, etc.)
For each type of performance for which a project will be held accountable, the applicant must complete the information specified
in the attached forms. Use only those forms and types of performance applicable to the project. Instructions are provided for the
completion of each form.
Selected projects are required to obtain independent, formal, third-party evaluations. Other projects elect to obtain such
evaluations. If the proposal or application includes a required or optional third-party evaluation, a form and instructions for
describing the proposal evaluation are provided.
DOE 905
Jan. 2006
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DELIVERABLES FORM
Deliverables: Manuals, reports, videos, CD ROMs, training materials, brochures, and any other tangible product to be developed by the
project
(1) Name of Deliverable and Brief Description
(2) Standard(s) for Acceptance
(3) Due Date(s)
DOE 905
Jan. 2006
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APPLICANT INSTRUCTIONS: DELIVERABLES FORM
Deliverables: Manuals, reports, videos, CD ROMs, training materials, brochures, and any other tangible product to be developed by the
project
(1) For each deliverable to be completed by the project, enter in Column (1), the name of the deliverable and provide a brief description. The
name should be identified from the following list. The description should indicate the purpose of the deliverable, including the target audience
and should indicate the type of content to be provided in the deliverable. For example, “Brochure for parents of retained students explaining
options for assistance.” Any required reports should also be included in this section.
Announcement
Brochure
CD Rom
Curriculum
Database
Database Analysis
Display
DVD
Evaluation Instrument
Guidelines
Instructional Materials
Lesson Plans
Manual
Needs Assessment
Newsletter
Policy Paper
Poster
Public Service Announcement
Report
Report Format
Screening Device
Software
Survey
Teacher’s Guides
Technical Assistance Paper
Training Materials – Handout
Training Materials – Presentation
PowerPoint)
Training Modules - Online
Video
Website
Workbook
Other
(2) For each deliverable identified in Column (1), specify all of the proposed standards that should be used to determine whether the deliverable
meets the expectations for the project. The standards should be selected from the following list and any additional detail appropriate to each
standard should be provided. For example, if one of the standards is “Meets technical specifications,” the descriptions should outline the
proposed technical standards.
ADA Compliant
Format Consistent with Content and
Review by DOE Staff
Appropriate for Duplication
Intended Audience
Review by Other Entity
Appropriately Organized
Grammatically Correct
Sufficient Copies Provided
Attractive
Includes Copyright and Funding Information
Translated into Appropriate Languages
Content Accurate
Meets technical specifications
User-Friendly
Content Complete
Peer Review
Other
Design and Content Appropriate to
Readability Level is Appropriate to
Intended
Audience
Audience
Provide in Column (3), the date when the deliverable will be complete. Interim dates for drafts, review, etc., should also be provided as
applicable.
DOE 905
Jan. 2006
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TRAINING, TECHNICAL ASSISTANCE, AND DISSEMINATION FORM
Training, Technical Assistance, and Dissemination: All training and technical assistance (TA) activities whether provided onsite,
through distance learning media, conferences, workshops, or other delivery strategies
(1) Name of Activity and Brief
Description
(2) Quantity and Quality
Standards for Acceptance
(3) Method of Documentation
(4) Critical
Timelines
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APPLICANT INSTRUCTIONS: TRAINING, TECHNICAL ASSISTANCE, AND DISSEMINATION FORM
Training, Technical Assistance, and Dissemination: All training and technical assistance (TA) activities whether provided onsite,
through distance learning media, conferences, workshops, or other delivery strategies
(1) For each training, technical assistance or dissemination activity to be completed by the project, enter in Column (1), the name of the activity
and provide a brief description. The name should be identified from the following list. The description should indicate the purpose of the activity,
including the target audience and should indicate the type of content to be provided. For example, “Training for third grade teachers of reading in
use of multiple instructional strategies.”
Coaching
Distribution of Printed Material
On-Site Technical Assistance
Conference
Exhibits
Preservice Training
Coursework at Institutions of Higher
Follow-up to Training Activities
Seminars
Education
In-service Training
Telephone Technical Assistance
Dissemination though the Media
Mentoring
Workshop(s)
Dissemination Through Internet
One-On-One Training
Other
Distance Learning
Distribution of Media (Software, Videos, CD
ROMs,
etc.)
(2) For each activity identified in Column (1), specify all of the proposed standards that should be used to determine whether the activity meets
the expectations for the project. The standards should be selected from the following list and any additional detail appropriate to each standard
should be provided. For example, if one of the standards is “Participant Feedback Indicative of Usefulness,” the descriptions should outline how
participant feedback will be gathered and assessed.
Appropriately Organized
Design and Content Appropriate to
Grammatically Correct
Content Accurate
Intended Audience
Meets Technical Specifications
Content Complete
Use of Consultants
Participant Feedback Indicative of
Delivery Appropriate to Content and
Follow-up Data Indicative of Effectiveness
Usefulness
Audience
Format Consistent with Content and
Replicable
Intended Audience
User-Friendly
Other
(3) Provide in Column (3), the information/materials which will be provided (or otherwise available) to document the performance of the project.
Agreements
Analysis of Requests and Responses
Anecdotal Data
Contracts
Evaluation Summaries
List of Participants
NRS Report
Observation by DOE Staff
Participant Competency Evaluations
Participant Feedback Summaries
Peer Review
Purchase Orders
Self-Reporting
Sign-in Sheets
Travel Itineraries
Verification of Dissemination to Target
Audiences
Other
(4) Provide in Column (4), the critical timelines for completion of each activity taking into consideration announcements of training availability,
delivery of training, completion of follow-up, etc.
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STUDENT PERFORMANCE FORM
Student Performance: Any measure that is specific to student performance; e.g., test scores, attendance, behavior, award of diplomas,
certificates, etc. Students may include pre-k, K-12, and adult learners
(1) Name of Performance and Brief
Description
(2) Method of Evaluating Performance
(3) Method of DOE Verification
(4) Timelines for
Data Collection
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SERVICE DELIVERY FORM
Student Performance: Any measure that is specific to student performance; e.g., test scores, attendance, behavior, award of diplomas,
certificates, etc. Students may include pre-k, K-12, and adult learners
(1) For each type of student performance to be impacted by the project, enter in Column (1), the name of the performance from the following list
and provide a brief description. The description should describe the student population and provide detail about the expected student
performance. For example, “Academic Achievement – Reading: Low-performing 3
rd
grade students in Smith Elementary School will increase by
1 level on the FCAT .”
Academic Achievement – Language Arts
Diploma
Participation in Assessment
Academic Achievement – Math
Enrollments
Participation in Least Restrictive
Academic Achievement – Reading
GED
Environment (LRE)
Academic Achievement – Science
High School Credential
Placements, Retention, Completions
Academic Achievement – Social Studies
Job Placement
(postsecondary JOBS)
Academic Achievement – Writing
Job Retention
Postsecondary Education Placement
Achievement – Arts
Improvement in Behavior
Postsecondary Education Completion
Achievement – Other
Increased Self-Sufficiency Through Use of
Program Completion
Achievement – Vocational Education
Technology
Promotion to Next Grade
Attendance
Literacy Completion Points
Satisfactory Completion of Coursework
Award of Certificate
Non-Traditional Enrollments
Secondary Credential
Career Advancement Retention
Occupational Completion Points
State-Adopted Assessment
Decrease in Disciplinary Actions
Parental Involvement in Education of
Workplace Readiness Completion
Decrease in Drop-out Rate
Dependent Children
Other
Decrease in Suspensions/Expulsions
Parental Involvement in Literacy Activities
of Dependent Children
(2) For each student identified in Column (1), specify all of the proposed standards from the following list that should be used to determine
whether the performance meets the expectations for the project. Any additional detail appropriate to each standard should be provided. For
example, if one of the standards is “Graduation Data,” the description should outline how the data will be gathered and what level of graduation
rate is expected.
Anecdotal Data
Graduation Data
Progress Monitoring
AYP Determination
Observation
Promotion Data
Disciplinary Referrals
Participation Records
School Grades
FCAT
Placement Data
Standardized Tests
GED Data
Portfolios
Suspension/Expulsion Data
Other
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SERVICE DELIVERY FORM
Student Performance (continued)
(3) Provide in Column 3, the information/materials which will be provided (or otherwise available) to document the performance of the project.
Agreements
Analysis of Requests and Responses
Anecdotal Data
Contracts
Evaluation Summaries
List of Participants
NRS Report
Observation by DOE Staff
Participant Competency Evaluations
Participant Feedback Summaries
Peer Review
Purchase Orders
Self-Reporting
Sign-in Sheets
Travel Itineraries
Verification of Dissemination to Target
Audiences
Other
(4) Provide in Column (4), the critical timelines for completion of each activity taking into consideration announcements of training availability,
delivery of training, completion of follow-up, etc.
Service Delivery: Delivery of intended services to target population; e.g., adult literacy services, child find services, student evaluation
services, etc.
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SERVICE DELIVERY FORM
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(1) Name of Service and Brief
Description
(2) Standard(s) for Acceptance
(3) Method of DOE Verification
(4) Timeline for
Service Delivery
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APPLICANT INSTRUCTIONS: SERVICE DELIVERY FORM
Service Delivery: Delivery of intended services to target population; e.g., adult literacy services, child find services, student evaluation
services, etc.
(1) For each type of service to be delivered by the project, enter in Column (1), the name of the performance from the following list and provide a
brief description. The description should describe the service and provide detailed information about the nature of the service to be delivered.
For example, “Mentoring—The project will provide trained adult mentors to work at least once per week with elementary students who have
scored Level I or II on the FCAT in reading or math.”
Adult Literacy Activities
Career, Technical Education
Interagency Collaboration
Mentoring
Neighborhood Self-Sufficiency Through
Collaboration
Participation in Defined Program (e.g.,
After-School)
Referrals for Other Services
Statewide Leadership Activities
Student Evaluation/Assessment
Adult Literacy Activities
Career, Technical Education
Interagency Collaboration
Mentoring
Neighborhood Self-Sufficiency
Through
Collaboration
Participation in Defined Program (e.g.,
After-School)
Referrals for Other Services
Statewide Leadership Activities
Student Evaluation/Assessment
Other
(2) For each service identified in Column (1), specify from the following list all of the proposed standards that should be used to determine
whether the performance meets the expectations for the project. Any additional detail appropriate to each standard should be provided. For
example, if one of the standards is “Mentoring is appropriate to identified needs,” the description should specify of the identified needs and
indicate of how the project will determine that mentoring is appropriate.”
Mentoring Is Appropriate to Identified
Quantity of Evaluations/Assessments Meet
Specified Agencies Collaborate
Needs
Established Minimums Quantity of
Students Evaluations/Assessments Are
Participation Rate Meets Established
Mentoring Meets Established Minimums
Administered
Appropriately
Minimums
Quantity of Service Meets Established
Units of Service Meet Established
Quality of Service Meets Generally
Minimums
Minimums
Accepted
Guidelines
Referrals Are Appropriate to Identified
Other
Needs
(3) Provide in Column (3), the information/materials which will be provided (or otherwise available) to document the performance of the project.
Agreements
Meeting Agendas
Purchase Orders
Anecdotal Data
Meeting Minutes
Sign-in Sheets
Attendance Records
NRS
State-Approved Assessments
Case Records
Observation by DOE Staff
Travel Itineraries
Contracts
Participant Feedback Summaries
Other
List of Participants
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APPLICANT INSTRUCTIONS: SERVICE DELIVERY FORM
(4) Provide in Column (4), the critical timelines for service delivery including initiation and termination dates, for example.
Formal Third-Party Evaluation: A formal evaluation conducted by a party not employed by the fiscal agent either under contract with
the project recipient or under the auspices of the DOE
(3) Date(s) Evaluation
(1) Scope of Evaluation and Brief Description
(2) Type of Entity Conducting Evaluation
to Be Conducted
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Formal Third-Party Evaluation: A formal evaluation conducted by a party not employed by the fiscal agent either under contract
with the project recipient or under the auspices of the DOE
If a formal third-party evaluation is required or proposed for this project the following information must be provided.
(1) In column (1), specify the scope of the evaluation using one or more of the descriptors provided below. Provide additional information
regarding the nature of the evaluation. For example, if the evaluation will cover only selected elements of the project, specify the elements
to be evaluated.
All Aspects of Project
Compliance Review
Formative Evaluation
Outcome Assessment
Process Review
Selected Elements of Project
Summative Evaluation
(2) In column (2) indicate the type of entity from the following list which will be conducting the third-party evaluation. Provide any additional
information which may be available about the entity to conduct the evaluation such as selection criteria or qualifications.
Board/Commission/Task Force
Governmental Agency
Institution of Higher Education
Consultant Firm
Independent Entity Selected by Project
Selected Peer Reviewers
DOE Funded Project
Individual Consultant
Other
(3) Provide in Column (3), the date(s) when the evaluation will be conducted including the date for completion of reports.
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2006-2007 Title I, Subpart I, Part D
See Appendix A for Preliminary Allocations
Allocations Schedule
Agency
#
Agency Name
Allocation
Amount
Reimb.
Options
708
Florida Division of Adult Corrections
(Florida Department of Corrections, School #
7006)
?
$920,327.96
C
69
Okeechobee Boys School (Washington
County Program/Eckerd, School # 0011)
$85,626.23
C
69
Dozier II (School # 0301)
$54,825.43
C
69
Dozier Training School for Boys (School #
9023)
$109,650.85
C
1,170,430.47
Reimbursement Options
Key:
C
?
Federal
Cash
Advance
Q Advance
Payment
S
?
Quarterly
Advance
to Public Entity
R
?
Reimbursement
of
Expenditure
P Reimbursement
with Performance
TOTAL
19
?
FLORIDA DEPARTMENT OF EDUCATION
Project Application
TAPS Number
07A027
Please return to:
Florida Department of Education
Bureau of Grants Management
Room 344 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone: (850) 245-0498
Suncom: 205-0498
A
)
Program Name:
Title I, Subpart I,
State Delinquent Program
DOE USE ONLY
Date Received
B) Name and Address of Eligible Applicant:
Project Number (DOE Assigned)
C
)
Total Funds Requested:
$
DOE USE ONLY
Total Approved Project:
$
D
)
Applicant Contact Information
Contact Name:
Mailing Address:
Telephone Number:
SunCom Number:
Fax Number:
E-mail Address:
CERTIFICATION
I, ______________________________________________, (
Please Type Name)
do hereby certify that all facts,
figures, and representations made in this application are true, correct, and consistent with the statement of general
assurances and specific programmatic assurances for this project. Furthermore, all applicable statutes, regulations, and
procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of
records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records
necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further
certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the
project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on
this or any special project, where prohibited.
Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization
for the submission of this application.
E)
Signature of Agency Head
________________________________________________
20
John L. Winn, Commissioner
Instructions for Completion of DOE 100A
A.
?
If not pre-printed, enter name of the program for which funds are requested.
B.
?
Enter name and mailing address of eligible applicant. The applicant is the public or non-public
entity receiving funds to carry out the purpose of the project.
C.
?
Enter the total amount of funds requested for this project.
D.
?
Enter requested information for the applicant’s contact person. This is the person responsible for
responding to all questions regarding information included in this application.
E.
?
The original signature of the appropriate agency head is required.
The agency head is the
school district superintendent, university or community college president, state agency
commissioner or secretary, or the president/chairman of the Board for other eligible applicants.
•
?
Note:
Applications signed by officials other than the appropriate agency head identified above
must have a letter signed by the agency head, or documentation citing action of the governing body
delegating authority to the person to sign on behalf of said official. Attach the letter or
documentation to the DOE 100A when the application is submitted.
21
John L. Winn, Commissioner
A)
B)
Name of Eligible Recipient:
TAPS Number
07A026
Project Number:
(
DOE USE ONLY)
TITLE I, SUBPART I - STATE DELINQUENT PROGRAM
FLORIDA DEPARTMENT OF EDUCATION
Budget Narrative Form
(1)
FUNCTION
(2)
OBJECT
(3)
ACCOUNT TITLE AND NARRATIVE
(4)
FTE
POSITION
(5)
AMOUNT
C) TOTAL
$
22
John L. Winn, Commissioner
Instructions
?
Budget Narrative Form
?
This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for
Application (RFA).
A.
Enter Name of Eligible Recipient.
B
.
(DOE USE ONLY)
COLUMN 1
FUNCTION:
?
SCHOOL DISTRICTS ONLY:
Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
Column 2
?
OBJECT:
SCHOOL DISTRICTS:
?
Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COMMUNITY COLLEGES:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.
UNIVERSITIES AND STATE AGENCIES:
Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.
OTHER AGENCIES:
Use the object codes as required in the agency’s expenditure chart of accounts.
COLUMN 3
?
-
ALL APPLICANTS:
ACCOUNT TITLE:
Use the account title that applies to the object code listed in accordance with the agency's accounting system.
NARRATIVE:
Provide a detailed narrative for each object code listed. For example:
•
?
SALARIES
- describe the type(s) of positions requested. Use a separate line to describe each type of position.
•
?
OTHER PERSONAL SERVICES
– describe the type of service(s) and an estimated number of hours for each type of position. OPS is defined
as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary services to
the program.
•
?
PROFESSIONAL/TECHNICAL SERVICES
- describe services rendered by personnel, other than agency personnel employees, who provide
specialized skills and knowledge.
•
?
CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS
- provide the agency name and description of the service(s) to be rendered.
•
?
TRAVEL
- provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of district,
and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform necessary
activities.
•
?
CAPITAL OUTLAY
- provide the type of items/equipment to be purchased with project funds.
•
?
INDIRECT COST
- provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for additional
guidance regarding indirect cost.)
COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
FTE
- Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be funded.
Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into the actual
work hours to be funded by the project.
COLUMN 5
AMOUNT -
Provide the budget amount requested for each object code.
C.
?
TOTAL
-
Provide the total for Column (4) on the last page
.
Must be the same amount as requested on the DOE-100A or B.
23
John L. Winn, Commissioner
Appendix A
2005-2006 STATE DELINQUENT INSTITUTIONS WITH STUDENT COUNTS AND 2006-2007 N&D SUBPART I STATE PRELIMINARY ALLOCATIONS
DISTRICT
DISTRICT NAME
SCHOOL
SCHOOL NAME
STUDENT
ENROLLMENT
NO. OF DAYS
PROGRAM
OPERATES
ADJUSTED
STATE COUNT
2006-2007
PRELIMINARY
STATE
ALLOCATIONS
70
DEPT. OF CORRECTIONS
7006
FLORIDA DEPARTMENT OF
CORRECTIONS*
1429 251
1992 $920,327.96
69 DOZIER/OKEECHOBEE
0011
WASHINGTON CO.
PROG/ECKERD
139 240
185 $85,626.23
69 DOZIER/OKEECHOBEE
0301
DOZIER
II
89 240
119 $54,825.43
69 DOZIER/OKEECHOBEE
9023
DOZIER
SCHOOL
178 240
237 $109,650.85
2005-2006 STATE DELINQUENT STUDENT COUNT
2533
$1,170,430.47
Adjusted State Delinquent count = Enrollment x Number of Days Per Year Educational Program Operates / 180
* Student Count for the Florida Department of Corrections was taken from the Annual Report of Students eligible for Title I, Part D Funding.
2005-2006 Final State Funding Amount
$1,182,253.00
Subtract 1% for Administration
$11,822.53
2005-2005 Final State Allocation
Amount
$1,170,430.47
2005-2006 Final Per Pupil Allocation
$462.01
24
John L. Winn, Commissioner
