Microsoft Word - 06-07 Planning and Implementation RFP.doc

Instructions for Completion of DOE 100A

FLORIDA DEPARTMENT OF EDUCATION

Request for Proposal (RFP) for Competitive Projects

Bureau / Office

Office of Independent Education and Parental Choice

Program Name

Charter School Program Grant

Planning, Program Design, and Initial Implementation 2006-2009

Specific Funding Authority (ies)

Federal Funds: CFDA #84.282A – Title V, Part B, Subpart 1 of the Elementary and

Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001

Funding Purpose/Priorities

Priority will be given to charter schools in the following categories:

•

Charter schools in school districts that currently do not have a charter school in the

district;

•

Charter schools in school districts identified by the Florida Department of Education (DOE)

as underrepresented or underserved as determined by the current number of charter

schools operating in the district; and

•

Charter schools that partner with state universities or community colleges to develop

integrated career academies or expanded opportunities for accelerated mechanisms, such

as dual enrollment, advanced placement, and the Advanced International Certificate of

Education (AICE) Program.

Target Population(s)

High Quality Startup Charter Schools

Students Served by New Charter Schools

Parents Served by New Charter Schools

Eligible Applicant(s)

Entities authorized to open a charter school for the 2006-2007 school year. The charter

school must serve students in grades K-12. If the charter school serves students in other

grades such as Pre-K or adult education, project funds cannot be used in a way that benefits

those programs in planning, program design, or implementation.

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REVISED Jan. 2006

Application Due Date

Application is due March 31, 2006. The due date refers to the date of receipt in Grants

Management. For Federal programs, the project effective date will be the date that the

application is received within DOE meeting conditions for acceptance.

Total Funding Amount /Approximate Number of Awards

Approximately $10,263,750 is available for projects to be awarded from Spring 2006 to

December 31, 2006.

Based on availability of funds, the following is an example of 100% award funding:

•

$25,000, Planning and Program Design – first budget period

•

$125,000 base award, plus $150 per student, First Year Implementation – second budget

period

•

$20,000 base award, plus $150 per student, Second Year Implementation – third budget

period

Funding amounts for both the First and Second year Implementation (second and third

budget periods) will be based on the February FTE survey count for the charter school’s first

year of operation. The First Year Implementation (second budget period) will be funded from

an estimated enrollment prior to the school’s opening. Funding corrections will be made for

the Second Year Implementation (third budget period) based on the school’s actual

enrollment count. For example, if estimated enrollment before the school opens is 200

students, then the First Year Implementation award will be $125,000 plus $30,000 (200

students X $150 per student). If the school’s actual February FTE count is only 150 students,

then the Second Year Implementation award would be reduced by $7,500 (200 – 150 = 50

students X $150 per student).

Matching Requirement

N/A

Budget / Performance Period

The Planning and Program Design (first budget period) effective date will be the date

that the application is received within DOE meeting conditions for acceptance, or the

date of receipt of the Federal Award Notification, whichever is later.

This is a multi-year project with a maximum program performance period of three years (36

months) and is comprised of three budget periods. The three budget periods combined may

not exceed three years and the budget periods may not overlap.

First budget period: Planning and Program Design (maximum of 18 months). This

budget period is to occur primarily prior to the opening of the charter school and before

implementation expenditures are incurred.

Second budget period: First Year of Implementation (maximum of 12 months).

Third budget period: Second Year of Implementation (maximum of 12 months).

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The second budget period for the First Year Implementation (first year of operation) will

become effective upon receipt of the form DOE 100A (Project Application Cover Page), a

DOE 101 (Budget Narrative Form), and an itemized expense report for the concluded budget

period in the Office of Grants Management. The funding amount will be based on the formula

in the Total Funding Amount/Approximate Number of Awards section.

If a school does not expend all of their Planning and Program Design award before the need

for first year Implementation (second budget period), it may apply for the unused portion of

the Planning and Design budget to be added to the available funds for first year

Implementation (second budget period). This request will be considered upon completion of

liquidation and closure of the Planning and Program Design project and is at the discretion of

the DOE/Office of Independent Education and Parental Choice.

First year Implementation (second budget period) may begin up to 3 months prior to the

opening of the first school year.

The budget period for Second Year Implementation will begin upon completion of the First

Year Implementation budget period and will correspond with the charter school’s second year

of operation.

Funding for year one and year two implementation will be contingent upon progress made by

the charter school in meeting program goals, DOE receipt of all required reports by the

established due dates, and the continued availability of federal funding for this program.

General Federal Guidelines

The Public Charter Schools Grant Program (PCSGP) is federally funded and must adhere to

all applicable federal laws and regulations. Federal guidelines do not allow recipients to use

these project funds for expenditures which were encumbered prior to the effective date of the

project award. General guidance regarding allowable expenses for federal grant funds may

be found in the Office of Management and Budget (OMB) Circular A-87, located at

http://www.whitehouse.gov/omb/circulars. Funds available under the PCSGP are intended to

be used to supplement, not supplant, state and local funds (ESEA Section 5205(b)(3)(C)).

Further federal regulations expressly prohibit the acquisition of facilities and construction (34

Code of Federal Regulations 76.533).

For more information refer to the Planning and Implementation Grant Technical Assistance

Paper (TAP) located at:

http://www.floridaschoolchoice.org/Information/Charter_Schools/technical_assistance.asp

Contact Persons

•

Karen Hines-Henry, Charter Schools, 850-245-0864, Suncom (850) 205-0864, FAX: 850-

245-0868, E-mail: Karen.Hines@fldoe.org

•

Sue Wilkinson, Grants Management, (850) 245-0496, Suncom (850) 205-0496, E-mail:

Sue.Wilkinson@fldoe.org

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REVISED Jan. 2006

Assurances

The Department of Education has developed and implemented a document entitled,

General Terms, Assurances and Conditions for Participation in Federal and State

Programs, to comply with:

•

34 CFR 76.301 of the Education Department General Administration Regulations

(EDGAR) which requires local educational agencies to submit a common assurance

for participation in federal programs funded by the U.S. Department of Education;

•

Applicable regulations of other Federal agencies; and

•

State regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Department of

Education, Office of the Comptroller, a signed statement by the agency head certifying

applicant adherence to these General Assurances for Participation in State or Federal

Programs. The complete text may be found at:

http://www.firn.edu/doe/comptroller/gbook.htm

School Districts, Community Colleges, Universities and State Agencies

The certification of adherence filed with the Department of Education Comptroller’s

Office shall remain in effect indefinitely unless a change occurs in federal or state law,

or there are other changes in circumstances affecting a term, assurance, or condition;

and does not need to be resubmitted with this application.

Narrative Components / Scoring Criteria

The proposal narrative must clearly describe how funds will be used to address each of the

following requirements.

The bulleted statements are the criteria that will be used by

reviewers to score each requirement.

Points will be awarded based on the content and quality of the responses provided for each

narrative component. Proposals will be ranked by total score and proposals scoring less than

70 points will not be eligible for funding. Decisions about the amount of funding for any

proposal scoring more than 70 points will be based on review of the proposed budget and the

availability of funds in relationship to the review outcomes for each proposal.

Project Abstract or Summary

N/A Points

Provide a brief summary of the proposed project

•

The summary is a brief overview of the proposed project.

Project Need

10 Points

Describe why project funds are needed to support the charter school’s planning,

design and implementation and provide supporting data as evidence.

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•

The need for the charter school is clear and well justified.

•

The community the school has selected to serve is aligned with the charter school’s

mission, goals, and philosophy.

•

The school’s student population, including the projected number and demographic

composition of the students to be served, reflect the needs of the local community.

Project Design and Implementation

50 Points Total

Describe how project funds will be used in each of the five areas considered to be

essential to the implementation and success of high-quality charter schools: (1)

Curriculum, Instruction, Assessment, and Accountability; (2) Special Populations;

(3) Business, Finance, and Accounting; (4) Governance and Legal; and (5)

Administration and Operations.

Provide a detailed training plan for the essential areas (1) – (4) including who will be

providing the training and specific topics to be addressed in each area. The

required verification documentation for each of the training elements is found in the

Project Performance Accountability and Reporting Requirements section on page 9.

(1)

Curriculum, Instruction, Assessment, and Accountability

10 of 50 Points

•

The project design supports high quality instruction and will enable the school to

achieve a grade of “C” or better and achieve Adequate Yearly Progress under No

Child Left Behind.

•

The activities/methods are likely to achieve the school’s performance goals for the

2006-2007 school year.

•

The school’s curriculum design is comprehensive and tailored to meet the needs of

the target population.

•

The plan for evaluating student performance, including how well each student

masters performance standards approved by the State Board of Education as part

of Florida’s statewide assessment system, is effective.

•

The professional development training plan is comprehensive and includes in-

service activities, including but not limited to, the following required training:

–

Mission and Vision

–

Improving Individual Student Achievement

–

Data Drive

n Decision Making

–

Continuous Improvement Process

(2) Special Populations

10 of 50 Points

•

The individualized needs of students from special populations, including students

eligible for Exceptional Student Education (ESE) services and Limited English

Proficient (LEP) students, are recognized and addressed.

•

Services to these student populations are regularly and routinely monitored for

progress to ensure that individual learning plans are being met.

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•

The professional development training plan for the school’s administrators and

teachers of students from special populations, including eligible ESE and LEP

students, is comprehensive and includes but is not limited to, the following required

training:

–

ESE Training as offered by the Florida Charter School Resource Center

(3) Business, Finance, and Accounting

10 of 50 Points

•

The accounting practices and policies for the charter school are fiscally sound.

•

The operating budget shows the fiscal viability of the school, including cash flow

projections and an understanding of the funding methods available to charter

schools.

•

The professional development training plan will increase and expand the skills and

knowledge of the school administrators in the area of business, finance, and

accounting, including but not limited to the following:

Finance

Training

o

Budgeting

•

Developing and Approving an Operating Budget

•

Making Budget Amendments and Adjusting for Actual Enrollment

Financial Policies and Procedures Development:

o

Internal

Controls

o

Conflicts of Interest

o

Financial

Reports

•

Administrative

Development and Presentation

•

Board Review and Approval

o

Audits: Preparing, Conducting, and Corrective Actions

10 of 50 Points

(4) Governance and Legal

•

The qualifications of school personnel are matched to the needs of the students

and likely to contribute to student success.

•

The hiring process is reasonable and should result in highly qualified staff.

•

The parents and other community members are actively engaged in the design and

implementation of the school.

•

The school’s plan for partnering with the authorizing Local Education Agency (LEA)

will likely result in a mutually positive and productive relationship.

•

The training plan for administrators and governing board members is

comprehensive and includes, but is not limited to the following:

o

Non Profit Board Governance

o

Public Entity Governance

o

Sunshine

Requirements

o

Hiring, Utilizing, and Evaluating Administration

•

Personnel Policies and Procedures

o

Hiring

Practices

o

Evaluation

o

Taxes and Benefits

•

Organizational Documents, Contracting, and Sponsor Relations

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o

Articles of Incorporation

o

Laws

o

Policies and Procedures

o

Charter

Contract

o

EMO

Contracting

o

Communication, Mediation, and Appeals

10 of 50 Points

(5) Administration and Operations

•

The plan for continuing the operation of the school following expiration of the

federal project is realistic, addresses the strengths and needs of the students, and

is likely to succeed.

•

Administration and operations of the school support an effective educational

program.

•

Staff are able to receive and transmit data, receive paperless communications, and

exchange electronic correspondence with state and local agencies by using the

internet and an email account that is dedicated to charter school business.

•

The plan to maintain the equipment in proper working order and upgrade as

necessary is comprehensive and will ensure efficient communication, operation and

transmission of data.

Evaluation

5 Points

Describe the method(s) for evaluating the proposed project.

•

The internal processes and procedures the Charter School will use for ongoing

tracking of project activities and outcomes are likely to result in an objective,

thorough, and instrumental evaluation.

•

The methods for evaluating the charter school’s progress are effective and will

determine if the school is meeting its goals and objectives.

Support for Strategic Imperatives

10 Points

Describe how the proposed project will address the

Just Read, Florida!

initiative

and incorporate one or more of the Florida State Board of Education (SBE) strategic

imperatives.

One of these imperatives,

Strategic Imperative 5.0, Increase the

Quantity and Improve the Quality of Education Options,

places a priority on expanding

and improving the quality of school choice options that are available to Florida’s families.

As one of Florida’s fastest growing choice options, charter schools have a key role in

helping to accomplish this imperative.

Additional information about the strategic imperatives is available at:

http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf

•

The proposed project utilizes a comprehensive plan for integrating pertinent

aspects of the

Just Read, Florida!

initiative and, if applicable, the middle grades

rigorous reading requirement.

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•

The applicant has included effective methods for incorporating one or more of the

SBE Strategic Imperatives.

6. Dissemination

Plan

5 Points

Describe the methods /strategies to disseminate and market information about

the project to appropriate populations.

•

The applicant’s dissemination plan will use effective and realistic means to reach

eligible students and families in the community.

•

The activities/methods used to provide outreach services are innovative and will

clearly benefit the target population.

7. Budget

20 Points

Present a budget for the total project period (all three budget periods) that reflects

objectives and proposed costs of the project.

•

The budget is realistic and it clearly relates to and reflects project activities,

objectives, and outcomes.

•

The budget narrative is comprehensive, well justified, and provides a detailed

description of how the funds will be used to support the mission and objectives of

the charter school.

•

All line items are allowable, reasonable and clearly explained.

•

The required personnel, professional and technical services, training, and/or travel

for the proposed project are clearly and adequately explained.

•

The budget is aligned with the five essential program areas addressed in the

previous sections and is consistent with information for the first budget period

presented on the required DOE 101 Budget Narrative Form that is submitted as

part of this application.

Funding Method

Federal Cash Advance - On-line reporting required monthly to record expenditures.

Federal cash advances will be made by state warrant or electronic funds transfer

(EFT) to a recipient for disbursements. For federally funded projects, requests for

federal cash advance must be made on the Electronic Federal Cash Advance

Request System. If at times it is determined that disbursements are going to exceed

the amount of cash on hand plus cash in transit, an on-line amendment can be made

prior to the due date of the next Federal Cash Advance distribution on the Electronic

Federal Cash Advance Request System.

Upon receipt of the Project Award Notification (DOE 200), up to 25% of the total award may

be advanced by the fiscal agent (district) to the subrecipient (charter school). To receive

subsequent payments, 90% of previous expenditures must be documented and approved

by the district.

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Fiscal Requirements

Supporting documentation for expenditures is required for all funding methods.

Examples of such documentation include: invoices with check numbers verifying

payment, and/or bank statements; all or any of which must be available upon

request.

Should undisclosed information be discovered, the school’s award may be reduced

or rescinded

Each charter school is required to utilize their sponsoring district as a fiscal agent for this

grant. The district’s General Terms, Assurances and Conditions for Participation in Federal

and State Programs will meet the requirements of this section. It does not, however,

release the charter schools from compliance with all applicable requirements for expending

and recording of funds. If disagreements between the school and the sponsoring district

cannot be resolved locally, one or both parties may contact the Florida Department of

Education for assistance.

All funded projects and any amendments are subject to the procedures outlined in the

Project Application and Amendment Procedures for Federal and State Programs (Green

Book) and the

General Assurances for Participation in Federal and State Programs

. These

procedures and documents can be accessed on-line at

http://www.firn.edu/doe/comptroller/gbook.htm.

The charter school director, or the director’s designee, and at least two board members will

be required to participate in the Florida Annual State Charter School Conference to be held

during the school year. Recipients may request project funding for participation in this

required conference as a part of this application.

Recipients may reserve funding for participation in charter school statewide and national

workshops and conferences, including the required professional development and training

described in this RFP.

The fiscal agent district may not deduct funds for administrative fees or expenses,

including indirect costs, from a sub-grant awarded to an eligible applicant (charter

school), unless the eligible applicant enters voluntarily into a mutually agreed upon

arrangement for administrative services with the relevant local educational agency.

If indirect costs or other administrative fees to be used by the school district are

included in the proposed project budget, a statement regarding the agreement

between the district and the charter school must be included in the budget narrative.

Project Performance Accountability and Reporting Requirements

The Department’s program manager will track each project’s performance based on

compliance with submission of required documentation and reports.

In order to receive funding for the second and third budget periods, applicants will need to

submit an itemized expense report; a DOE 101 Budget Narrative Form (any objectives and

costs previously submitted can be updated or changed); and a DOE 100A Project

Application Cover Page for each budget period. The detailed expense report can be the

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REVISED Jan. 2006

same report submitted to the district for reimbursement. However, at a minimum, this

expense report needs to contain an itemized list of expenditures and the budget category

for each expense. Receipt of these reports is one of the factors that will be used to

determine whether the charter school will be awarded funding for the second and third

budget periods.

Detailed documents may be requested to support the submitted itemized expense report.

Desk audits and site visits will be conducted as part of the compliance and review process.

A final report must be submitted to the Office of Independent Education and Parental

Choice, Charter Schools, DOE, after the third budget period.

These reports are not to be confused with the Project Disbursement Report, DOE

399, which is submitted by the school district to the DOE Comptroller’s office.

The fiscal agent (school district) for each project recipient (charter school) must submit the

DOE 399 form, Final Project Disbursement Report, by the dates specified on the DOE 200

form, Project Award Notification.

Training Verification Requirements

Four of the five essential areas include training requirements and training documentation

that the charter school must provide as part of the project. The charter school’s governing

board may determine the individuals or groups to provide the training. The application

must identify the training provider. If the provider is not confirmed prior to the application

submission date, the person or group being considered must be identified.

Although

schools are not required to use project funds to pay for the training, both the

training and the verification requirements must be met

. The required verification

information and/or documentation must be submitted to the DOE prior to the charter school

receiving the next disbursement of funds awarded under this project. Verification

documentation must meet minimum quality standards as determined by the DOE.

Verification requirements for the training elements may be submitted with the periodic

financial reports or separately to ensure future disbursements are not delayed.

The following are the verification documents required for each of the four training areas:

(1) Curriculum, Instruction, Assessment, and Accountability

Agendas from each training session

Documentation verifying 80% of applicable staff participated

Narrative explaining how each requirement was met

NOTE

: The training requirements must be met by the end of the second budget

period or first year Implementation for the school to continue to receive funding.

(2) Special Populations

Documentation verifying the school’s administrator, at least one board

member (preferably the board chair), and a teacher or ESE

administrator completed the training.

NOTE

: This requirement must be met by the end of the first budget period or

Planning and Program Design for the school to continue to receive funding.

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(3) Business, Finance, and Accounting

Documentation verifying the school’s administrator and at least two

board members (preferably the board chair and treasurer) have

completed the training elements required

Policies and Procedures to include: Budgeting Process, Budget

Amendment Process, Internal Controls, Conflicts of Interest, Financial

Reporting, and Audits.

NOTE

: The requirement for completion of training must be met by the end of the

first budget period or Planning and Program Design, and the requirement for

completed Policies and Procedures must be completed before the end of the

second budget period or first year Implementation for the school to continue to

receive funding.

(4) Governance and Legal

Documentation verifying the school’s administrator and at least two

board members (preferably the board chair and vice-chair) have

completed the training elements required above as specified in the

approved program application.

Organizational Documents, Policies, and Procedures to include: Hiring

Practices, Evaluation, Taxes and Benefits, Articles of Incorporation, By

Laws, Policies and Procedures, Charter or Contract EMO Contracting

Procedures if applicable.

NOTE

: The requirement for completion of training must be met by the end of the

first budget period or Planning and Program Design, and the requirement for

completed Organizational Documents, Policies, and Procedures must be

completed before the end of the second budget period or first year

Implementation for the school to continue to receive funding.

The application must state that the project recipient agrees to notify immediately the Office

of Independent Education and Parental Choice, Charter Schools, in the DOE, regarding

any change in the school’s charter status, administration, contact information, or other

descriptive information that is needed by the DOE to maintain a current database of all

operating charter schools in Florida.

As public schools, charter schools are required to report student performance achievement

data, including the information required for the annual school report and the education

accountability system governed by Sections 1008.31 and 1008.345, F.S. Further, it is the

policy of the DOE to support and use a paperless communication system to the greatest

extent possible.

Notice of Intent-to-Apply

Applicants are encouraged to notify the DOE of their intent to submit an application

for project funding. Providing an Intent-to-Apply is not required for an application to

be considered, but will assist the applicant by assuring receipt of answers to

frequently-asked questions and competition updates. Conversely, eligible

organizations that file an Intent-to-Apply are not required to apply.

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The due date to notify Karen Hines-Henry, the program contact person, of Intent-to-

Apply is March 17, 2006. This notification may be sent as an e-mail or fax message,

and should include a return e-mail address.

Refer to page 3 for contact numbers

and email addresses.

Method of Answering Frequently Asked Questions or Providing Changes

The last date that the DOE will answer questions about this RFP will be March 24,

2006. Responses to questions will be sent via email to all individuals sending notice

of intent-to-apply or submitting questions.

Method of Review

Project applications will be screened by DOE program staff to assure that guidelines of all

federal regulations and state requirements in the RFP have been addressed. Applications

that meet all state and federal requirements will then be evaluated by peer reviewers with

expertise in planning and design of charter school programs. The review committee

(comprised of the peer reviewers and one DOE reviewer) will score the proposals.

Conditions for Acceptance

The requirements listed below must be met for applications to be considered for

review:

•

Application is received within the DOE by the close of business on the due date.

•

Original application and five copies are submitted.

•

All documents must be unbound, one-sided, and on letter-size paper.

•

Assurances page submitted with original signature, without modification,

assuring that all special requirements and activities will be met.

•

Application includes the signed ED 80-0013 - Certifications Regarding

Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-

Free Workplace Requirements form.

•

Application includes required forms:

–

DOE 100A Application Form bearing the original signature of the

Superintendent for the school district or the President/Chairperson of the

board for other agencies

–

DOE 101 Budget Narrative (for the first budget period only)

NOTE

Applications signed by officials other than the appropriate agency head

must have a letter signed by the agency head or documentation citing action of

the governing body delegating authority to the person to sign on behalf of said

official. Attach the letter or documentation to the DOE 100A when the application

is submitted.

Other Requirements

Current federal guidelines for the Public Charter Schools Program Grant require that specific

elements be addressed by any charter school applying for these funds. Most of these

requirements are included in the school’s original charter application.

While these elements

do not need to be restated or rewritten for the purposes of this proposal, the latest and

most complete copy of the charter school's approved application and charter or

contract, if available, must be attached with this proposal to document compliance with

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each of these elements. If the original proposal narrative and charter application fail to

sufficiently address each of these federally required elements listed in the Charter

Schools Assurances provided in this the Request for Proposal (RFP), then the applicant

must submit additional narrative addressing the lacking issue(s).

The proposal narrative must clearly reference the page number and if possible the line

number or section of the approved charter school application and/or charter-contract when

items in those documents are being used by the applicant to meet the requirements of the

proposal. Additional information may be added to the proposal narrative.

The following requirements

must

be addressed as a separate attachment in the application.

•

Describe the grade levels and enrollments the school anticipates serving at opening.

Include any plans for additional grade levels proposed for subsequent years and

describe how project funds will be used to support the expansion.

•

Describe the facilities the school will use, including where the facilities are located, who

owns them, and whether they are leased or being purchased.

•

Describe collaborative relationships with the district, another charter school, or

traditional public schools.

•

Describe any staff positions or contracted services that are shared with another school.

•

Describe the development of governance and management structures, including the

role of the local school district in governance, provision of services, and monitoring of

the charter school.

•

Explain the governing board’s role in the financial oversight of the school and use of

project funds.

For Federal Programs

A current fiscal year General Education Provisions Act (GEPA) plan is required;

applicants must submit a copy of their plan with this application. In accordance with

the requirements of Section 427 of the General Education Provisions Act (GEPA)

Public Law 103-382, a one-page description of the steps proposed by the district or

other entity to ensure equitable access to, and participation of students, teachers, and

other program beneficiaries with special needs.

See:

http://www.ed.gov/fund/grant/apply/appforms/gepa427.doc

Application must be submitted to:

Office of Grants Management

Florida Department of Education

325 W. Gaines Street, Room 325

Tallahassee, Florida 32399-0400

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TAPS Number

DOE 100A

FLORIDA DEPARTMENT OF EDUCATION

Project Application

Please return to:

Florida Department of Education

Bureau of Grants Management

Room

Turlington Building

325 West Gaines Street

Tallahassee, Florida 32399-0400

Telephone: (850)

Suncom:

)

Program Name:

DOE USE ONLY

Date Received

B) Name and Address of Eligible Applicant:

Project Number (DOE Assigned)

)

Total Funds Requested:

DOE USE ONLY

Total Approved Project:

)

Applicant Contact Information

Contact Name:

Mailing Address:

Telephone Number:

SunCom Number:

Fax Number:

E-mail Address:

CERTIFICATION

I, ______________________________________________, (

Please Type Name)

do hereby certify that all

facts, figures, and representations made in this application are true, correct, and consistent with the statement

of general assurances and specific programmatic assurances for this project. Furthermore, all applicable

statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for

fiscal control and maintenance of records will be implemented to ensure proper accountability for the

expenditure of funds on this project. All records necessary to substantiate these requirements will be

available for review by appropriate state and federal staff. I further certify that all expenditures will be

obligated on or after the effective date and prior to the termination date of the project. Disbursements will be

reported only as appropriate to this project, and will not be used for matching funds on this or any special

project, where prohibited.

Further, I understand that it is the responsibility of the agency head to obtain from its governing body the

authorization for the submission of this application.

Signature of Agency Head

________________________________________________

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Instructions for Completion of DOE 100A

If not pre-printed, enter name of the program for which funds are requested.

Enter name and mailing address of eligible applicant. The applicant is the public or non-public

entity receiving funds to carry out the purpose of the project.

Enter the total amount of funds requested for this project.

Enter requested information for the applicant’s contact person. This is the person responsible for

responding to all questions regarding information included in this application.

The original signature of the appropriate agency head is required.

The agency head is the

school district superintendent, university or community college president, state agency

commissioner or secretary, or the president/chairman of the Board for other eligible applicants.

•

Note:

Applications signed by officials other than the appropriate agency head identified above

must have a letter signed by the agency head, or documentation citing action of the governing body

delegating authority to the person to sign on behalf of said official. Attach the letter or

documentation to the DOE 100A when the application is submitted.

DOE 905

REVISED Jan. 2006

Name of Eligible Recipient:

TAPS Number

Project Number:

(

DOE USE ONLY)

FLORIDA DEPARTMENT OF EDUCATION

DOE 101 Budget Narrative Form

(1)

FUNCTION

(2)

OBJECT

(3)

ACCOUNT TITLE AND NARRATIVE

(4)

FTE

POSITION

(5)

AMOUNT

C) TOTAL

DOE 905

REVISED Jan. 2006

Instructions

Budget Narrative Form

This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal

(RFP) or Request for Application (RFA).

Enter Name of Eligible Recipient.

(DOE USE ONLY)

COLUMN 1

FUNCTION:

SCHOOL DISTRICTS ONLY:

Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for

Florida Schools Manual.

Column 2

OBJECT:

SCHOOL DISTRICTS:

Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida

Schools Manual.

COMMUNITY COLLEGES:

Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.

UNIVERSITIES AND STATE AGENCIES:

Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.

OTHER AGENCIES:

Use the object codes as required in the agency’s expenditure chart of accounts.

COLUMN 3

ALL APPLICANTS:

ACCOUNT TITLE:

Use the account title that applies to the object code listed in accordance with the agency's accounting system.

NARRATIVE:

Provide a detailed narrative for each object code listed. For example:

•

SALARIES

- describe the type(s) of positions requested. Use a separate line to describe each type of position.

•

OTHER PERSONAL SERVICES

– describe the type of service(s) and an estimated number of hours for each type of position.

OPS is defined as compensation paid to persons, including substitute teachers not under contract, who are employed to

provide temporary services to the program.

•

PROFESSIONAL/TECHNICAL SERVICES

- describe services rendered by personnel, other than agency personnel employees, who

provide specialized skills and knowledge.

•

CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS

- provide the agency name and description of the service(s) to be

rendered.

•

TRAVEL

- provide a description of each type of travel to be supported with project funds, such as conference(s), in district or

out of district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested

to perform necessary activities.

•

CAPITAL OUTLAY

- provide the type of items/equipment to be purchased with project funds.

•

INDIRECT COST

- provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for

additional guidance regarding indirect cost.)

COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.

FTE

- Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to

be funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g.,

teacher aide) into the actual work hours to be funded by the project.

COLUMN 5

AMOUNT -

Provide the budget amount requested for each object code.

TOTAL

Provide the total for Column (4) on the last page

Must be the same amount as requested on the DOE-100A or B.

DOE 905

REVISED Jan. 2006