FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
John L. Winn
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
KATHLEEN SHANAHAN
LINDA K. TAYLOR
Memorandum Number 06-06
February 13, 2006
M E M O R A N D U M
TO:
Community College Presidents
FROM:
J. David Armstrong, Jr.
SUBJECT:
2005-06 FTE-2 Estimates
DUE: 5:00 p.m. EST, February 28, 2006
To assist the Florida Department of Education to reach its goal of
Quality Efficient Services
, it is
important for the Community College System to provide accurate Full Time Equivalent (FTE)
enrollment estimates to the Legislature. An Enrollment Estimating Conference is tentatively
Major changes have been made to the Estimates process this year. First, Community College
Technical Center Management Information Systems (CCTCMIS) staff has created, in Excel, a
form for the colleges to report adjustments. Instructions to access the Adjustments Form will be
emailed to the Reports Coordinator at each college. Instructions for completing and submitting
J. DAVID ARMSTRONG, JR.
Chancellor, Community Colleges and Workforce Education
325 W. GAINES STREET • SUITE 1314 • TALLAHASSEE, FL 32399-0400 • (850) 245-0407 • www.fldoe.org/cc
Memorandum Number 06-06
Page Two
February 13, 2006
the Adjustments Form are attached. Second, due to a change in proviso, the Adults with
Disabilities (AWD) program area will no longer be included in Funded FTE and was removed
from the Estimates form and other reports. Third, Educator Preparation Institute (EPI) has been
added as a new program area.
The Division is asking each institution to review the FTE-2 Estimates and to make adjustments
as needed. When reviewing the estimates, it is important that the estimates by program area be
accurate as well as the college total.
Each college must submit a FTE-2 Estimates Submission Form to CCTCMIS. Attach to the
Submission Form all narratives justifying the adjustments to the enrollment estimates. The
Submission Form is attached. NOTE: A narrative justification must accompany the college
response
even
if the enrollment growth is zer
o or negative. The adjustments
must
be based on
factors other than the college’s estimate and the justifications must explain these factors.
The data submission and the 2005-06 FTE-2 Enrollment Estimates Submission Form
must
be
received by the Division by
5:00 p.m. EST, February 28, 2006
. The Submission Form is
required.
Please email the completed 2005-06 FTE-2 Adjustments Form to robert.mcmullen@fldoe.org.
Please FAX or mail the 2005-06 FTE-2 Estimates Submission Form and narratives to:
Attn: Robert G. McMullen
FAX: Suncom 205-9499
Florida Department of Education
or (850) 245-9499
325 West Gaines Street, Suite 1324
Tallahassee, Florida 32399-0400
If you have any questions, please call Robert McMullen at SUNCOM 205-9501 or (850) 245-
9501 or email robert.mcmullen@fldoe.org.
JDA/rm
Attachments
FTE-2 Enrollment Estimates
Submission Form
2005-06
Please put an "X" on the appropriate line.
____
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Adjustments to the FTE Enrollment Estimates have been submitted. All narratives to justify the
adjustments are attached to the submission form.
____
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The FTE Enrollment Estimates have been reviewed and CCTCMIS’ estimates are very reasonable.
No adjustments are needed. The narrative to justify accepting CCTCMIS’ estimates is attached.
____
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Other:
NOTE: This form must be signed by the College President.
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Print Name: ____________________________________________
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Sign Name: ____________________________________________
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Date: ____________________________________________
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Title: ____________________________________________
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College: ____________________________________________
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Telephone: ____________________________________________
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SUNCOM: ____________________________________________
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Please return Submission Form no later than 5:00 p.m. EST, February 28, 2006, to:
Attention: Robert McMullen
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Florida Department of Education
FAX: Suncom 205-9499
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325 West Gaines Street, Suite 1324
(850) 245-9499
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Tallahassee, FL 32399-0400
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Please email FTE-2 Enrollment Estimates Adjustments Form no later than 5:00 p.m. EST,
February 28, 2006, to:
robert.mcmullen@fldoe.org.
A.1 ?
FTE-2 Enrollment Estimates
Adjustment Instructions
2005-06
DOWNLOAD
The following files are available on the CCTCMIS web site. The URL will be emailed to the college’s Reports
Coordinator.
Report Name
File Name
Information
CCxx FORM
ESTFORM##.xls
FTE-2 Enrollment Estimates Adjustments Form
CCxx WORKSHEET
F302RPT##.pdf
Worksheet Report – FTE Estimates Calculations
Note: Totals for Non-Credit FTE are from prior year and are
not calculated.
where ## = college number.
To edit the FTE-2 Enrollment Estimates Adjustments Form, click on appropriate file, do FILE – SAVE AS, and
enter ESTFORM##.xls to save the file to your PC, and then edit in Excel.
DATA SUBMISSION
The FTE-2 Enrollment Estimates Adjustments Form should be submitted by email to robert.mcmullen@fldoe.org.
ADJUSTMENTS TO CCTCMIS ESTIMATES
Cells with colored background are protected.
Do not change
these cells.
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Round all FTE to the nearest whole number.
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Downward adjustments must be negative.
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Do not change the TOT column. It is a formula to sum the Program Area columns.
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A.
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Division calculated estimate. Lower Level FTE only.
The FTE-2 Enrollment Estimate as calculated by the Division.
DO NOT CHANGE.
B. Incremental Adjustments
Incremental adjustments to the Enrollment Estimates for the college may be recommended in the six
categories described below. Incremental upward adjustments may apply to Categories 1, 3, 5 and 6.
Incremental downward adjustments may apply to Categories 2, 4, and 6.
NOTE: A narrative justification of each incremental adjustment must accompany the college response to
the enrollment plan. The narrative explanation should follow the same order as items listed below:
1.
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New/Improved Program - Indicate as applicable, the incremental number of FTE enrollments as the
result of new or improved programs starting with the Summer term. For improved program
adjustments, only those additional students who are not already enrolled in another program at the
college may be included.
A.2 ?
FTE-2 Enrollment Estimates
Adjustment Instructions
2005-06
2.
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Program Reduction/Deletion - Indicate as applicable, program reduction/deletion adjustments as a
negative (downward) adjustment. Show on the form in the space provided as -xx, for example, -12.
3.
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Opening of New Campus or Center - Indicate as applicable, incremental FTE enrollments which can
be attributed to the opening of a new campus or center. Only those new campuses or centers
authorized by the State Board of Education and which will open in this reporting year may be used.
4.
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Policy Decisions - Indicate as applicable, incremental reductions (negative) in FTE enrollments
because of policy decisions. This may include, for example, decisions to reduce the number of
course offerings, reduction of the number of course sections and related policy decisions.
5.
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New/Expanded Industry - Indicate as applicable, those incremental FTE enrollments because of new
or expanded business or industry requirements in the college service area. Include only those FTE
enrollments requiring expansion of existing programs where a contract has been let or other
arrangements have been made with the business or industry to provide instruction/training for
employees or potential employees. Do not include FTE enrollment adjustments indicated in 1
above.
6.
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Other Factors - Indicate as applicable, incremental adjustments to FTE enrollments because of other
factors not covered in categories B.1-D.5. This category may be used to make adjustments between
major program areas to achieve the proper program balance.
C.
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College Adjustment
Total of adjustments indicated in rows B.1 through B.6.
Do not change
.
NOTE: A narrative justification must accompany the college response
even
if the enrollment growth is zero
or negative. The adjustments
must
be based on factors other than the college’s estimate and the
justifications must explain these factors.
D.
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2005-06 Estimated FTE
Sum of rows A and C.
Do not change
.
E.
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Percentage Increase
The percent difference between Rows A and D.
Do not change
.
NOTE: Attach all narratives to justify all adjustments (positive or negative) or no adjustments to the FTE
Enrollment Plan Submission Form.
A.3 ?
