Technical Specifications for the Submission of Talented 20 Data
General guidelines for determining the top 20% of the graduating class are as follows:
•
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Identify the top 20% of students in the senior class including those students who have
selected a three-year, 18-credit graduation program. Include only students from schools
that offer a standard curriculum such as regular district high schools, combination
schools, magnet schools, charter schools, alternative schools, and other schools
identified by the district that offer a standard curriculum and the 18 college preparatory
credits as specified in section 1007.261, Florida Statutes.
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Rank the students in your senior class who are receiving a standard diploma. Use the
cumulative grade point average (GPA) calculation methodology that you use to
determine the valedictorian. Placement in the top 20% of the senior class must be
based upon the ranking by cumulative GPA after the posting of seventh semester
grades. You must include all students in the ranking who are scheduled to graduate in
2006, including those students who have selected a three-year graduation program.
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High schools that include both a traditional and a magnet program must report separate
lists. These are the top 20% of the senior class in the magnet program and the top 20%
of the senior class in the traditional programs. The sum of both lists cannot exceed 20%
of the total senior class. Schools are responsible for determining if any program at their
school qualifies as a magnet program.
Specific guidelines for submitting student transcripts to the Talented 20 program via the
FASTER electronic transcript system are as follows:
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Transcripts for regular members of the 2006 graduating class (that is, all students except
Early Admit students, who will be discussed in the next paragraph) must be addressed in
the same way as transcripts being submitted to the Bright Futures System: Addressed
School 950670 (if the student is currently in Bright Futures ‘practice’) or Addressed
School 950671 (if the student is currently in Bright Futures ‘production’).
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Early admit students are eligible for the Talented 20 program and must be included in
the class rank. These students should be identified by sending them to Addressed
School 950600. This will allow these students to be loaded to Term 00 so they can be
included in Talented 20 processing with all other students in the 2006 graduating class.
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The
Message Type
(field #5 on the FASTER Header Record, at character positions 36-
38) should be set to the value ‘
Q20
’ instead of the Message Type value you would
normally have used in a Bright Futures transmission. This is required for the
submission of Top 20 transcripts.
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This year, the Talented 20 and Bright Futures Systems will have separate locking
mechanisms to keep the systems from interfering with each other. Thus, a transcript
sent to Talented 20 will go through, even if the student’s Early Evaluation transcript in
Bright Futures is locked.
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All courses must be on the transcript – including courses in progress (both courses now
in progress and those students will be taking during the second half of their senior
years), courses for students on block schedule, Florida Virtual High School online
courses, and dual enrollment courses for students classified as “early admit” students.
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Social Security Number (preferred)
or Florida Student ID number should be verified
for accuracy. It is preferable that you send
social security numbers
to facilitate
matching transcripts with SAT and ACT scores.
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The
weighted GPA
should be put in the
Grade Point Average District, Cumulative
field.
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The
unweighted GPA
should be put in the
Grade Point Average State, Cumulative
field.
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Both
Grade Point Average District, Cumulative
and
Grade Point Average State,
Cumulative
are required fields for submission of Top 20 transcripts.
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Only students who will receive a
standard diploma
should be submitted to the Talented
20 program.
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Student mailing address
should be verified for accuracy.
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These data will be processed nightly beginning
Thursday, February 9, 2006
. Districts
may submit as many transcript evaluations as needed up to the March 6th deadline.
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An eligibility report will be produced for Talented 20 transcript evaluation data that are
submitted. This year, these reports will not be downloaded from Northwest Regional
Data Center (NWRDC). Instead, they will be available via the ‘Educators Login’ link on
the Talented 20 web page (www.fldoe.org/Talented20/).
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School administrators and guidance counselors will click on this link, bringing up
the login page (see Example 1) where they will enter the Logon ID and Password
they received through their Talented 20 program contact person (this list will be
provided to these contact persons by the end of January 2006).
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Clicking ‘Submit Logon Request’ will bring up the Talented 20 Main Menu (see
Example 2). The system will already have entered the user’s school district. For
school-level users, the system will also have entered the user’s school (district-
level users will be able to select a school from the drop-down list). All users can
then select graduation year from the third drop-down list. If the current
graduation year (the graduating class of 2006) is selected, the user will have the
following three choices (if a later year is chosen, only the third option will be
operational):
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Evaluation Summary for Top 20 students. A sample of this report can be
found in Example 3. This report is in a format similar to the report districts
downloaded last year from NWRDC dataset DPSxx.GQ.F70170.Y0405.
It contains summary totals for the school, and lists every student
designated as a Top 20 student, with their name, ID, eligibility status, and
(for students not yet eligible) the number of credits the student is missing
in each of the six subject area categories. Like last year’s report, it will be
sorted alphabetically. By clicking on the student’s eligibility Status, the
user can then bring up an individual Student Evaluation Report (see
Example 4) which lists the courses submitted with the student’s transcript
and identifies which were used and how much their credits counted
towards satisfying one of the Talented 20 subject area requirements.
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District Progress Report. This report is in the same format as the school
summary totals in the Evaluation Summary, but contains the totals for the
entire school district (this option is only available to district-level users).
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Evaluation Summary for All Students. This is the same report as the Top
20 evaluation summary, except that it covers every student in the school,
and will contain a column for the student’s GPA (an unweighted
calculation based on the credits used in satisfying the 24-credit state
graduation requirement) instead of a column for eligibility Status. The
report will be sorted in descending order by GPA. It is anticipated that
this report will be most useful in advising students nearing the end of their
sophomore or junior years. Like the Top 20 summary, users can click on
a column for the student (in this case, the GPA column) to bring up an
individual Student Evaluation Report.
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The Educator Login facility will be available on or before February 9, 2006. Until
this facility is operational, its link on the Talented 20 web page will not function.
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Remember to carefully review student eligibility status. For those students deemed
ineligible, verify their data to determine if corrections are necessary, resubmitting the
transcript(s) to make these corrections.
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The final submission of this data will be on
Thursday, March 9, 2006
. At that point, the
data will be locked and no further processing will occur.
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The system will archive the information on which the Talented 20 evaluations were
based to maintain a record of the students’ final Talented 20 evaluations.
It is imperative that you review students’ mailing addresses and student identification numbers
for accuracy. All data, including corrections to the Talented 20 Program Eligibility Reports, must
be received no later than
Thursday, March 9, 2006
.
If you have any technical questions concerning transmissions to the DOE High School
Transcript Database, please contact Laverne McKenzie at laverne.mckenzie@fldoe.org or
(850) 245-9763, SUNCOM/205-9763.
Example 1
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Talented 20 Login Page
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Florida's Talented 20 Program
Florida Department of Education
Please enter your Talented 20 Logon ID and Password:
Logon ID:
Password:
New Password:
Re-type New
Password:
Submit Logon Request
Example 2
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Talented 20 Main Menu
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17 Jan 2006 13:11:05
Florida's Talented 20 Program
LOGONID
Florida Department of Education
Main Menu
Set these options...
District/County
School
Graduation Year
...then click on one of the links below
•
Evaluation Summary for Top 20 Students (for current school),
•
District Progress Report (on Top 20 students from all schools),
•
Evaluation Summary for All Students (for current school).
Example 3
Talented 20 Evaluation Summary
17 Jan 2006 13:11:06
Florida's Talented 20 Program
LOGONID
Florida Department of Education
Evaluation Summary - Top 20 Students
District
(your district's name)
School
(your school's name)
Total Students Evaluated 3
Eligible for Talented 20
2
Total Ineligible Students
1
Click on a student's Status to see a report of the courses used in their evaluation.
Last Name First Name Middle Name Student ID Status
English Math Nat Sci Soc Sci For Lang Electives
DOE
JANE
QUINN
123456789 INELIGIBLE
0.50
DOE
JOHN
QUINCY
223456789 ELIGIBLE
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ROE
RITA
JANE
323456789 ELIGIBLE
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Example 4
Talented 20 Student Evaluation Report
17 Jan 2006 13:11:06
Florida's Talented 20 Program
LOGONID
Florida Department of Education
Student Evaluation Report
Student Name
(student's name)
Student ID
(student's SSN or Fla. ID)
Evaluation Date
02/09/2006
Talented 20 Status 2
Credits Missing
MA - 0.50
Credit
Credit
Used T20
T20 Credits
Year-Term Course# Course Title
Local Subj
Grade
Area
Attempted
Earned
Subj Area
Used
20052006-1 2106310 AMER GOVT
AG
B
0.50
0.50
SS
0.50
20052006-2 2102310 ECONOMICS
EC
IP
0.50
0.00
SS
0.50
20032004-1 1900310 DRIVER ED
EL
P
0.50
0.50
20032004-2 0200310 COMPU APPLI I
EL
A
0.50
0.50
EL
0.50
20022003-1 1001320 ENG HON I
EN
B
0.50
0.50
EN
0.50
20022003-2 1001320 ENG HON I
EN
A
0.50
0.50
EN
0.50
20032004-1 1001350 ENG HON II
EN
A
0.50
0.50
EN
0.50
20032004-2 1001350 ENG HON II
EN
A
0.50
0.50
EN
0.50
20042005-1 1001380 ENG HON III
EN
B
0.50
0.50
EN
0.50
20042005-2 1001380 ENG HON III
EN
B
0.50
0.50
EN
0.50
20052006-1 1001410 ENG HON IV
EN
B
0.50
0.50
EN
0.50
20052006-2 1001410 ENG HON IV
EN
IP
0.50
0.00
EN
0.50
20052006-1 0800300 LF MGMT SKL
LM
A
0.50
0.50
20042005-1 1200380 ALGEBRA IA
MA
B
0.50
0.50
MA
0.25
20042005-2 1200380 ALGEBRA IA
MA
C
0.50
0.50
MA
0.25