Procedures for Downloading, Reviewing, and Updating HQT Data Submitted for

Survey 3, 2004-05

The Florida Department of Education (DOE) is providing all school district MIS offices with

special access to files for reviewing, updating, and resubmitting (as needed) Highly Qualified

Teacher (HQT) data on Teacher Course records from Survey 3, 2004-05. This is being done

to assist Florida’s school districts in reporting HQT data that fully complies with federal

reporting requirements.

The HQT data-review and data-correction process involves the use of two datasets created

by the DOE: one dataset for districts to use in downloading applicable HQT course records

from Survey 3, 2004-05, and one dataset for reporting records to the DOE with

corrected/updated HQT data that will be incorporated into the DOE’s student information

database.

The special file for downloading the HQT data, which districts will be able to access via

NWRDC on

November 28, 2005

, contains 0405 Survey 3 Teacher Course records in original

format for all (and only) core academic courses with the Primary Instructor Indicator coded

“Y”. The dataset name is

DPS##.GQ.F70673.Y04053

(where ## designates the district

number).

The dataset that districts will use to send back to the DOE the updated HQT data

(comprising 0405 Survey 3 Teacher Course records in original format) is

DPS##.GQ.F70674.Y04053

(where ## designates the district number). The deadline for

submitting corrected HQT data is

December 19, 2005

.

The Highly Qualified Teacher data from the applicable course records should be reviewed

and updated by appropriate district staff based on the new/clarified definitions for HQT that

comply fully with federal reporting requirements. (These definitions are included in the

accompanying memorandum dated Wednesday, November 23, 2005.)

All changes made to HQT data on the resubmitted records will be incorporated into the DOE

student information database. Changes made to fields other than the HQT data will not be

incorporated into the DOE student information database.

Questions about the review and submission of your district’s HQT data may be addressed to

Ed Croft (telephone 850-245-9913; e-mail ed.croft@fldoe.org), or contact Education

Information and Accountability Services at (850) 245-0400.