July 15, 2002
M E M O R A N D U M
TO:
District Educational Facility Planners
FROM:
Jerry Martin
SUBJECT:
OEF Form 564
Report of Cost of Construction (Calendar Year 2001)
Attached is a blank OEF Form 564 (Report of Cost of Construction). As in years
past, we are requesting that your district submit a completed form on each
construction project that had a contract award date which fell between
January
1 and December 31, 2001.
The construction of new schools or additions to
existing schools should be reported. Renovation or remodeling projects should not
be included.
If you do not have any projects to report, fill in your district’s name and write
“NONE”
in large letters across the form. Mail or fax your form(s) to:
Charlene Waltz
Department of Education
325 West Gaines Street, Room 1004
Tallahassee, Florida 32399-0400
850-488-1750 SUNCOM 278-1750
850-488-2708 FAX
Please submit this information by August 9, 2002 in order for the Office of
Educational Facilities Budgeting to update the construction cost data base. If you
have any questions, please feel free to call Charlene Waltz at the telephone number
listed above.
JM/cwh
FLORIDA DEPARTMENT OF EDUCATION
EDUCATIONAL FACILITIES BUDGETING
CALENDAR YEAR January 1-December 31, 2001
REPORT OF COST OF CONSTRUCTION
DISTRICT #
DISTRICT NAME
SCHOOL FISH #
SCHOOL NAME
CONSTRUCTION PROJECT INFORMATION
(New or Replacement Schools & Additions Only)
OEF PROJECT # -
REUSE OF PLANS (Yes) (No)
DESIGN BUILD (Yes) (No)
PROTOTYPE (Yes) (No)
HURRICANE SHELTER (Yes) (No)
ARCHITECT
TYPE OF PROJECT (Check One) New or Replacement School
Addition to Existing School
TYPE OF ADDITION (gym, classrooms, media, etc)
NUMBER OF (NEW) STUDENT STATIONS PHASE III PLAN APPROVAL DATE
TOTAL PROJECT GROSS SQ FT
CONTRACT AWARD DATE
PROJECT COSTS
CONTRACT COST
$
ARCHITECT/ENGINEERING
$
LEGAL & ADMINISTRATIVE
$
FURNITURE & EQUIPMENT
$
SITE IMPROVEMENT
$
SITE DEVELOPMENT
$
IMPACT/CONNECTION FEES
$
HURRICANE SHELTER
$
OTHER (Specify)
$
TOTAL PROJECT COST ****
$
SITE PURCHASE PRICE
$
FINANCIAL INFORMATION
SOURCE OF FUNDS
AMOUNT BUDGETED OR EXPENDED
PECO/Sum of the Digits(Maintenance)235.435(1), F.S.
$
PECO/Special Facility Construction 235.435( 2), F.S.
$
PECO/New Construction Unit Allocation 235.435(3), F.S.
$
Effort Index Grant (Lottery) 235.186, F.S.
$
Classrooms First (Lottery) 235.187, F.S.
$
Cooperative Use Facilities 235.195, F.S.
$
Cooperative VoTech Facilities 235.199, F.S.
$
Specific Line Item Appropriation
$
CO & DS (MVLR Flow-Through)
$
SBE Bond (COBI)
$
Other State Funds (Specify)____________________
$
Loan 237.161, F.S.
$
Loan 237.162, F.S.
$
Local Bond Proceeds
$
Two-Mill Revenue 236.25(2), F.S.
$
Lease Purchase (COPS) 235.056(3)(a), F.S.
$
Other Local Funds (Specify)____________________
$
Federal Funds (Specify)_______________________
$
****TOTAL
(must equal Total Project Cost above)
$
I certify that all of the data and statements included in this report are, to the best of my knowledge and belief, true, complete, and correct.
School District Official
(signature)
Telephone #
SUNCOM #
(See reverse for instructions and definitions of terms)
OEF 564
Page 1 of 2
Expires 07/01/03
Return form prior to 08/09/02 to:
Program Director
Florida Department of Education
325 West Gaines Street, Room 1004
Tallahassee, Florida 32399-0400
(850) 488-1750, SunCom 278-1750
FAX (850) 488-2708
REPORT OF COST OF CONSTRUCTION
PURPOSE
In order to prepare the Commissioner's Fixed Capital Outlay Legislative Budget Request pursuant to s. 235.41,
F.S., and provide estimated costs for survey recommendations pursuant to s. 235.15, F.S., the Florida Department
of Education must obtain basic data for each contract for construction of school plants and additions entered into in
the state during each fiscal year. This report is required for each school plant and addition to an existing school plant
for which a contract was awarded.
INSTRUCTIONS
Please fill in all blanks. Report new schools as well as additions to existing schools.
Do not report renovation,
remodeling, and site improvement proiects to existing schools.
If furniture and equipment costs have not been
purchased, include the latest budgeted amount or your best estimate of what will be expended for this purpose.
DEFINITIONS
FISH SCHOOL #
- This is the number assigned to the school plant by the Office of Educational Facilities, the
Division of Public Schools (MIS), and which will be recorded in FISH (Florida Inventory of School Houses).
GRADES HOUSED
- This refers to the range, from lowest to highest, of the grades that the school has been
designed to accommodate (e.g. K-6).
NUMBER OF (NEW) ADDITIONAL STUDENT STATIONS
- This refers to the number of
new student stations
that will be added to the facility as a direct result of the addition. In the case of a complete new facility, it is the total
number of student stations that is found in the DOE approved facility list of spaces.
NUMBER OF (NEW) ADDITIONAL TEACHER STATIONS
- This refers to the number of
new teacher stations
that will be added to the facility as a direct result of the addition. In the case of a complete new facility, it is the total
number of teacher stations that is found in the DOE approved facility list of spaces.
CONTRACT COST
- This refers to the actual cost of construction as shown in the contract between the school
board and the general contractor. Included are costs of permanently fixed equipment and costs for plumbing,
HVAC, and electrical work. All change order charges known at the time should also be added or deducted from the
contract cost.
Do not include costs for moveable school furniture and equipment.
ARCHITECT/ENGINEERING FEES
- This refers to the cost for professional architectural and engineering services
performed in connection with planning, design, and construction of the facility.
LEGAL & ADMINISTRATIVE FEES -
This refers to all legal and administrative fees paid to private attorneys,
governmental agencies, and other professionals who are not architects or engineers, for services rendered (e.g.
recording fees, doc stamps, clerk-of-the-works).
SITE IMPROVEMENT COSTS
(Incidental to Construction) - This refers to the work that must be performed on a
site as an accompaniment to the construction of an educational facility. This includes the amount spent for finish
grading, draining, seeding, planting, and preparing the site for use after the building has been constructed. Do not
include site improvement costs that have been included as part of the Contract Cost. Site Improvement also refers
to the cost of electrical transformers, on-site water treatment plants, sewer lift stations, and water, gas and electric
lines from five feet away from the school facility to the source of the utility at the site boundary.
SITE DEVELOPMENT COSTS
- This refers to the cost of the work that must be performed on an unimproved site
in order to make it usable for the desired purpose; or, work incidental to new construction to make an addition
usable. This would include soil boring, cut and fill, tree removal, and perimeter roads, streets and signals required
by DOT.
IMPACTICONNECTION FEES
- This refers to fees incurred as a result of mandatory permits and/or inspections
required by Federal, State, or local agencies such as the E.P.A., D.E.R., D.N.R., Water Management Districts, and
local and state concurrence requirements. Connection fees refers to the cost determined by the local utility
company of bringing water, sewer, power, and gas to the site boundary.
SITE ACQUISITION COSTS
- Price paid for the site that the addition or complete new school is to be located. If site
was donated, make a note of that and indicate date site was donated.
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