J.
Davi
d Ar
mst
r
ong,
Jr
.
In
te
rim Ch
a
n
c
e
llo
r
Ph: (850) 488-1721
SUNCOM: 278-1721
Fax: (850) 488-9763
FLORIDA BOARD OF
EDUCATION
CHAIR
Phil Handy
Winter Park
Linda Eads
Miami
T
. Willar
d
F
a
ir
Miami
Char
les G
a
r
c
ia
Boca Raton
Julia Johnson
Orlando
William “
B
ill”
Pr
octor
St. Augustine
Caroly
n Roberts
Ocala
SE
C
R
E
T
ARY
,
FLORIDA BOARD
OF EDUCATION
Jim Horne
COMMISSIONER OF
EDUCATION
Char
lie Cr
ist
Memorandum Number 02-33
July 31, 2002
M E M O R A N D U M
TO:
Com
m
unity College Presidents
FROM:
J. David Arm
s
trong, Jr.
SUBJECT:
Request for FY 2001-2002 Report of Minority Business
E
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opportunity being provided by com
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unity
colleges for gender and racial/ethnic
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nority vendors. W
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ile we recently sum
m
a
rized the data for the 2000-2001
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p
letion of the 2001-2002 Report of Expe
nditures for Self-Reported Minority
Businesses. W
e
should em
phasize that fo
rm
ulas in the worksheet should not be
adjusted. In addition, the Total General Ledger Code Category expenditures
colum
n
should be com
p
leted first. W
h
ile the type of data requested this year is the
sam
e
as last year, the spreadsheet was s
lightly revised to present routine operating
v
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electronically to Kyle Gower-W
inter at
Kyle.Gower-W
inter@fldoe.org
by
September 6, 2002.
S
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W
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appreciate your assistance in this effort.
JDA/dm
m
Attachm
e
nts
Affirmative Action/Equal
Opportunity
Employ
er
Department of Education
•
1314 Turlington Building
•
325 W. Gaines Street
•
Tallahassee, Florida 32399-0400
www.dcc.firn.ed
u
Division of Community Colleges
Educational Opportunity Programs
INSTRUCTIONS FOR COMPLETION OF MINORITY BUSINESS ENTERPRISE EXPENDITURE REPORT (2001-02)
The Division of Community Colleges continues to be interested in increasing diversity among those persons who benefit from community college
expenditures. This spreadsheet is designed to capture the amount of economic opportunity provided in FY 2001-02 to businesses owned by
women and persons of diverse race/ethnic backgrounds. It is provided in both Lotus and Excel format. Expenditures are to be reported from
unrestricted current funds (1), restricted current funds (2) and unexpended plant funds (7), less exclusions recommended by the Council of
Business Affairs. If the college is aware of minority-owned subcontractors that received payments through major contractors that are not on the
list of exclusions, the college may include these expenditures where appropriate on the spreadsheet. Exclusions are listed on an attached page.
Completed spreadsheets are to be submitted by September 6, 2002 to kyle@flccs.org. The instructions below are offered to assist in the
completion of the spreadsheet.
1) Review the list of exclusions attached.
2) Enter the name of the college in the cell designated “Institution:” (See upper left section of the sheet, cell B7).
3) At the far right of the spreadsheet, in the Total General Ledger Code Category “$$” column (cell O12), enter the total amount of funds
expended in FY 2001-02 for each cost item referenced in the third column (far left of the spreadsheet). Note that the figures in the “%”
column will adjust as each expenditure amount is entered. Complete this step before completing step 4.
4) In the “$$” column under the heading “Gender of Business Owner,” enter the amount of funds paid in FY 2001-02 for each cost item to
business enterprises owned by women. Note that the figures in the “%” column will adjust as each expenditure amount is entered.
5) In the “$$” columns under the heading “Race/Ethnicity of Business Owner,” enter the amount of funds paid in FY 2001-02 for each cost
item to business enterprises owned by persons identified as African American or Black, Hispanic, Asian or Pacific Islander, and American
Indian or Alaskan. Note that total and aggregate percent amounts in the upper half of the spreadsheet will automatically appear in the
appropriate cells.
6) In the lower left section of the sheet, item 1 (cell C34), enter the total number of vendors used by the college in FY 2001-02.
7) In the line designated for item B, enter the number of vendors who identified themselves as females. In the lines designated for items D, F,
H, and J, enter the number of vendors who identified themselves according to the racial/ethnic minority categories listed. Note that the
percentages for items C, E, G, I, and K will automatically appear and adjust as the data for items B, D, F, H and J are completed.
8) In item 2, briefly describe outreach programs and best efforts to promote equity in college contracting and spending.
Division of Community Colleges
Report of Expenditures for Self-Reported Minority Business Expenditures
FY 2001-02
Exclusions from Reporting Requirements
The following types of expenditures are excluded from the Report of Expenditures for Self-Reported
Minority Business Expenditures:
A. All salary and fringe benefits to college personnel
B. All purchases pursuant to state contracts
C. All purchases from contracts with publicity-traded corporations
D. All purchases from sole-source vendors
E. All expenditures coded
1. 605 – Travel
2. 610 – Postage
3. 615 – Telephone
4. 635 - Insurances (except for those provided by local agencies or
non-consortia type agencies)
5. 640 – Utilities
6. 657 – Software
7. 670 – Subscriptions and Periodicals
8. 680 – Scholarships
9. 685 – Grant Reimbursements
10. 690-699 – Transferred Funds (through contingencies)
11. 720 – Capitalized Software
12. 730 – Capitalized Library Collections
PART VI
COLLEGE SUMMARY (Routine Operating vs. Irregular Construction)
Report of Expenditures for Self-Reported Minority Businesses By Type of Expenditure, By Gender, and By Race/Ethnicity of Business Owner (FY 2001-02)
Institution:
Gender of
Race/Ethnicity of Business Owner
General
Business
Ledger
Description of Expenditures
Owner
African
Asian/Pacific
American
Total General Ledger
Codes
Expense
Cost
Female
American
Hispanic
Islander
Indian/Alaskan
Code
Category
Category
Item
$$
%
$$
%
$$
%
$$
%
$$
%
$$
%
620xx - 650xx
Current
Expenses
Services
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
655xx - 665xx
(Less 657xx)
Current
Expenses
Materials and Supplies
0
0.000%
0
0.000%
0 0.000%
0
0.000%
0
0.000%
0 0.000%
675xx - 677xx
Current
Expenses
Other Current Charges
0
0.000%
0
0.000%
0 0.000%
0
0.000%
0
0.000%
0 0.000%
705xx - 710xx
Capital Outlay
Equipment
0
0.000%
0
0.000%
0
0.000%
0
0.000%
0
0.000%
0
0.000%
Total
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
Aggregate funds for female vendors:
0.000%
Aggregate funds for racial/ethnic minority vendors: 0.000%
Sub Total
$0
0.000%
750xx - 790xx
Capital Outlay
Fixed Equip. Below
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
$0
0.000%
Grand Total
$0
0.000%
*NOTE: Exclusions have been determined by the Interim Chancellor of the Community College System based upon previous input from the Community College Council of Business Affairs. Information related
to exclusions will be disseminated by the Division staff. Report expenditures from unrestricted current funds (1), restricted current funds (2), and unexpended plant funds (7), less exclusions and exemptions.
Percentages by gender and percentages by race/ethnicity will automatically calculate based on the row Total General Ledger Code Category amount for each expense category title listed above. If the college
is aware of funds paid directly to minority-owned subcontractors that are not among excluded vendors, the college may include these expenditures in the appropriate categories above. See Division's list of
exclusions.
1. Total number of vendors
B. Number of self-identified female vendors
0
C. Female percent of total vendors
0.000%
used in FY 2001-02:
0
used (FY 2001-02):
used (B/1) =
D. Number of self-identified African American
E. African American percent of total
vendors used (FY 2001-02):
0
vendors used (D/1)=
0.000%
F. Number of self-identified Hispanic vendors
0
G. Hispanic percent of total vendors
0.000%
used (FY 2001-02):
used (F/1)=
H. Number of self-identified Asian or Pacific
I. Asian/Pacific Islander percent of total
Islander vendors used (FY 2001-02):
0
vendors used (H/1)=
0.000%
J. Number of self-identified American Indian
K. American Indian/Alaskan percent of total
or Alaskan vendors used (FY 2001-02):
0
vendors used (J/1)=
0.000%
2. Below, briefly describe outreach programs and best efforts to promote equity in contracting and spending.
