FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
John L. Winn
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
JULIA L. JOHNSON
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
LINDA K. TAYLOR
CONTACT
PERSONS
NAME:
Keith Neel
Ruth Jones
PHONE:
(850) 245-0405
(850) 245-0400
SUNCOM:
205-0405
205-0400
COEFO:
06-08
MEMORANDUM
DATE September 2
1
, 2005
TO: District School Superintendents
FROM: Linda Champion
SUBJECT: October 2005-06 FTE Survey Information
This document is intended to assist school districts in the reporting of full-time equivalent (FTE)
students as required by Section 1011.62(1)(a), Florida Statutes. Through this communication
and other technical assistance, the Florida State Board of Education is meeting its goal of
delivering quality services in one seamless, efficient system.
The 2005-06 Florida Education Finance Program (FEFP) October FTE survey will be conducted
survey will be used in the third calculation
of the 2005-06 FEFP. Please see the attached schedule of program numbers for FTE reporting.
LINDA CHAMPION
ASSISTANT DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 •
www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
District School Superintendents
September 2
1
, 2005
Page 2
“Date certain” for all schools in all school districts will always be Friday of survey week.
“Date certain” is the specific time for setting the student’s schedule on the local student course
record. It is used for reporting the “FTE Earned, Course” data element.
FTE to be Reported
The 2005-06 FEFP provides funding for the 180-day regular school year used by all schools
except for Department of Juvenile Justice (DJJ) facilities and the Florida Virtual School (FVS).
With the exception of DJJ facilities and the FVS, PK-12 courses offered beyond the regular
school year are funded through the Supplemental Academic Instruction allocation. Although
funding for such courses is not dependent on reported FTE, districts are still required to report
summer non-funded FTE in the Automated Student Information System to support the creation
of associated statistical reports.
Exceptional Education Student Record
The student course schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
exceptional education student record to generate funding under the FEFP.
***NEW Classroom Identification, Florida Inventory of School Houses (FISH) Number
Beginning with survey 2 of 2005-06, to generate funding under the FEFP, each teacher course
record for courses taught in a school district classroom must contain a valid classroom
identification number that matches an entry in the Florida Inventory of School Houses (FISH)
file.
General Information
Please refer to the 2005-06 FTE General Instructions hosted at
http://info.fldoe.org/docushare/dsweb/Get/Document-3199/coefo06-05a.pdf for assistance with
student eligibility, reporting criteria, instructions for the Automated Student Information System,
and reporting deadlines. The system cut-off date for reporting October survey data is Friday,
November 11, 2005. All database input must be complete as of this date. The attached form
letter, which certifies the July and October
fundable
FTE, must be signed by the superintendent
or designee and submitted no later than Thursday, November 17, 2005. The FTE survey
unweighted funded FTE totals provided in this letter must match the totals reported in the
database as of the system cut-off date. Districts may use FTE report 05.107 to verify FTE
recorded in the database for use in the certification letter. The information in this letter will be
compared with the Department’s report to ensure that accurate information is used in the FEFP
funding formula.
Please note that only fundable FTE should be reported in the FTE
certification letter.
The 2005-06 FEFP provides funding for more than 180 days only for students attending
DJJ facilities and for successful completion of direct instruction courses from the FVS.
District School Superintendents
September 2
1
, 2005
Page 3
Therefore, the only fundable FTE presented in the FTE certification letter for the July
survey should be for students attending DJJ facilities, which include Practical Academic
Cultural Education (PACE) Centers for Girls and Marine Institutes, and students
successfully completing direct instruction courses from the FVS.
For funding purposes, districts may not report summer FTE for franchises of the Florida
Virtual School.
Section 1011.62(7), Florida Statutes, states in part, “If a district transfers a program to another
institution not under the authority of the district’s school board, including a charter technical
career center, the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the
Office of Funding and Financial Reporting if this situation occurs in your district.
Depending on the requirements of a school district, Report 60.021, “Supplemental FTE Data File
List,” is available upon request. This report provides Department of Children and Families,
Department of Juvenile Justice, Advanced Placement, International Baccalaureate, and
Advanced International Certificate of Education FTE by school. School districts can use this
report to verify the FTE in these programs.
For additional information, consult the DOE Information Database Requirements: Volume 1 -
Automated Student Information Systems.
Please contact Karen Johnson (Office of Funding and Financial Reporting) at (850) 245-0405 or
Ruth Jones (Education Information and Accountability Services) at (850) 245-0400 if assistance
is needed.
If it is necessary to fax hard copy data to meet any of the above deadlines, please use the
following fax numbers: (850) 245-9135 or Suncom 205-9135.
LC:KN:at
Attachments: District FTE Certification Form Letter
Schedule of Program Numbers
Reporting Deadlines
____________________________
ATTENTION: KAREN JOHNSON
Due Date: November 17, 2005
Date: ______________________
Fax Number: (850) 245-9135
Suncom: 205-9135
Mr. Keith Neel
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Neel:
This letter certifies the July and October fundable unweighted FTE to be used in the Third
Calculation of the 2005-06 Florida Education Finance Program.
The following represents the
total in the Department of Education Database as of the system cut-off date (November 11,
2005). These totals were verified by utilizing the final FTE report 05.107, for the July and
October survey periods (adjusted by any amendments). All appropriate schools are represented
for the ______________________ County School District.
Total FEFP Fundable PK-12 FTE
Florida Education Finance Program
July 2005 survey total ________________________________
October 2005 survey total ________________________________
Please Note
:
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For all districts other than the Florida Virtual School, only Department of
Juvenile Justice (DJJ) FTE are fundable in surveys 1 and 4.
Sincerely,
Signature of Superintendent
KN:at
Cost Factors and Program Numbers for 2005-06 Fiscal Year
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Cost
Program
Factors
Numbers
Program/Category
BASIC PROGRAMS
K-3 Basic
1.018
101
4-8 Basic
1.000
102
9-12 Basic
1.113
103
K-3 Basic, with ESE Services*
1.018
111
4-8 Basic with ESE Services
1.000
112
9-12 Basic with ESE Services
1.113
113
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
3.818
254
Support Level 5
5.190
255
ENGLISH FOR SPEAKERS OF
OTHER LANGUAGES
ESOL 1.318
130
CAREER EDUCATION
Career Education 9-12
1.193
300
*
Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
FTE General Instructions
FTE Reporting Deadlines 2004-05 through 2007-08
2004-05
2006-07
Survey 1
Survey Week: July 12-16, 2004
Due Date: July 30, 2004
State Processing: July 26-September 17, 2004
Final Update/Amendment Date: April 29, 2005
Survey
1
July 10-14, 2006
Due Date: July 28, 2006
State Processing: July 24-September 15, 2006
Final Update/Amendment Date: April 27, 2007
Survey 2
Survey Week: October 11-15, 2004
Due Date: October 29, 2004
State Processing: October 25-November 12, 2004
Final Update/Amendment Date: July 29, 2005
Survey
2
Survey Week: October 9-13, 2006
Due Date: October 27, 2006
State Processing: October 23-November 10, 2006
Final Update/Amendment Date: July 27, 2007
Survey 3
Survey Week: February 7-11, 2005
Due Date: February 25, 2005
State Processing: February 21-March 11, 2005
Final Update/Amendment Date: November 18, 2005
Survey
3
Survey Week: February 5-9, 2007
Due Date: February 23, 2007
State Processing: February 19-March 9, 2007
Final Update/Amendment Date: November 16, 2007
Survey 4
Survey Week: June 13-17, 2005
Due Date: July 1, 2005
State Processing: June 27-July 15, 2005
Final Update/Amendment Date: March 31, 2006
Survey
4
Survey Week: June 11-15, 2007
Due Date: June 29, 2007
State Processing: June 25-July 13, 2007
Final Update/Amendment Date: March 28, 2008
2005-06
2007-08
Survey 1
Survey Week: July 11-15, 2005
Due Date: July 29, 2005
State Processing: July 25-September 16, 2005
Final Update/Amendment Date: April 28, 2006
Survey
1
Survey Week: July 9-13, 2007
Due Date: July 27, 2007
State Processing: July 23-September 14, 2007
Final Update/Amendment: April 25, 2008
Survey 2
Survey Week: October 10-14, 2005
Due Date: October 28, 2005
State Processing: October 24-November 11, 2005
Final Update/Amendment Date: July 28, 2006
Survey
2
Survey Week: October 8-12, 2007
Due Date: October 26, 2007
State Processing: October 22-November 9, 2007
Final Update/Amendment Date: July 25, 2008
Survey 3
Survey Week: February 6-10, 2006
Due Date: February 24, 2006
State Processing: February 20-March 10, 2006
Final Update/Amendment Date: November 17, 2006
Survey
3
Survey Week: February 4-8, 2008
Due Date: February 22, 2008
State Processing: February 18-March 7, 2008
Final Update/Amendment Date: November 14, 2008
Survey 4
Survey Week: June 12-16, 2006
Due Date: June 30, 2006
State Processing: June 26-July 14, 2006
Final Update/Amendment Date: March 30, 2007
Survey
4
Survey Week: June 9-13, 2008
Due Date: June 27, 2008
State Processing: June 23-July 11, 2008
Final Update/Amendment Date: March 27, 2009
