TECHNICAL ASSISTANCE NOTE
No. T-06-01
School Business Services
Contact:
School Transportation Management Section
Herman Carter
Department Of Education
School District Transportation Profiles for School
(850) 245-9795
John L. Winn, Commissioner
Year 2003-04
SC 205-9795
DATE:
September
19
, 2005
TO: School District Transportation Directors
School District Finance Officers
FROM: Charlie Hood, Director
School Transportation Management
SUBJECT: School District Transportation Profiles for School Year 2003-04
Ensuring student access to educational programs requires that school districts and charter
schools periodically analyze school transportation data, demographics, and trends. Attached is a
copy of the Quality Link - Florida School District Transportation Profiles, Volume 14. This
report is organized by district with a two-page summary of data for each school district
transportation program. The report contains data from the 2003-04 school year, the most recent
year for which complete data on expenditures is available.
The Appendices contain a series of data comparisons that provide information, such as:
•
The percentage of bus ridership that generates no state funding
•
The percentage of each district’s total budget spent on transportation
•
The percentage of transportation funded by local dollars
•
The percentage of the transportation budget expended for salaries and benefits
We encourage you to discuss your district’s information from this report with any existing or
prospective charter schools and other clients. It is useful to them for planning purposes.
We hope you will find this report useful. If you have questions about the contents or any
suggestions about next year’s Quality Link, please contact Herman Carter at
Herman.Carter@fldoe.org or (850) 245-9795.
CFH/RHM/hc
Attachment
cc:
?
School District Superintendents
Charter School Contacts
School Year
2003 - 2004
Volume 14
July 2005
INTRODUCTION
Florida School District Transportation Profiles
The quality of Florida’s school transportation programs is measured by safety,
efficiency, and cost-effectiveness. The purpose of this document is to allow
transportation directors and other interested persons to obtain a thumbnail picture
of the unique characteristics of each of Florida’s school districts. This is the
fourteenth annual edition of the Profiles.
The data can be used to provide
information on the complexity and variety of factors that result in differing costs
for student transportation among districts.
This document should provoke thoughtful, probing questions and encourage
more complex data collection to explain many of the variations in costs among
districts. Great care should be taken when making comparisons among districts.
Conclusions should be drawn with extreme caution and only after careful
scrutiny and analysis.
Please send suggestions for improved reporting to:
School Transportation Management Section
Florida Department of Education
325 W. Gaines Street
1134 Turlington Building
Tallahassee, Florida 32399-0400
School Year 2003-2004 Profiles
Table of Contents
Page
Introduction
Table of Contents ----------------------------------------------------------------------------------------- i
Sources of Information for Profiles--------------------------------------------------------------------- iii
Sources and Methodology ------------------------------------------------------------------------------- iv
Blank Transportation Profile Worksheet and Instructions------------------------------------------- viii
Transportation Profiles by District ----------------------------------------------------------------- 1-134
Appendices:
Census Data
Table
District Road Demographics----------------------------------------------------------------- A-1
Population per Square Mile------------------------------------------------------------------ A-2
Survey Data
Total District Membership 2003-04 -------------------------------------------------------- B-1
Average Number of Riders Transported as a Percentage of District Membership --- B-2
Percentage of Ineligible Riders to Average Number of Riders Transported --------- B-3
Percentage of Teen Parent Riders to Average Number of Riders Transported ------- B-4
Percentage of Ridership with Disabilities to Average Number of Riders Transported B-5
Number of Students Transported Center to Center -------------------------------------- B-6
Percentage of Hazardous Walking Ridership to Average Number of Riders
Transported--------------------------------------------------------------------------------- B-7
Buses Reported in Daily Service------------------------------------------------------------ B-8
Expenditure Data
Total Expenditures for Student Transportation -------------------------------------------
C-1
Total Transportation Expenditures per Adjusted Transported Student ---------------- C-2
Total Transportation Operating Expenditures Including Bus Replacement Factor --- C-3
Total Transportation Operating Expenditures Including Bus Replacement Factor
Per Adjusted Transported Student ------------------------------------------------------- C-4
Total Transportation Operating Expenditures--------------------------------------------- C-5
Total Transportation Operating Expenditures per Adjusted Transported Student---- C-6
Ratio of Benefits to Sum of Salaries and Benefits --------------------------------------- C-7
Salaries and Benefits as a Percentage of Operating Expenditures---------------------- C-8
Average District Salary (Including Benefits) --------------------------------------------- C-9
Estimate of Total Summer School Allocation--------------------------------------------- C-10
2003-04 Bus Purchases----------------------------------------------------------------------- C-11
Average Bus Occupancy ---------------------------------------------------------------------- C-12
Florida Price Level Index --------------------------------------------------------------------- C-13
Annual Base Allocation per Student ------------------------------------------------------- C-14
Annual Supplement per Student with Disabilities ------------------------------------ --- C-15
i
School Year 2003-2004 Profiles
Table of Contents (continued)
Expenditure Data
Percentage of Funding by Source (BRF) * ------------------------------------------------ C-16
Percentage of Funding by Source (TOE)
*
------------------------------------------------ C-17
Percentage of Funding by Source (TTE)
*
------------------------------------------------ C-18
Total Transportation Expenditures as a Percentage of Total District Expenditures - C-19
Percentage of Total Transportation Operating Expenditures to Total District
Expenditures -------------------------------------------------------------------------------- C-20
Transportation Operating Expenditures per Annual Mile ------------------------------- C-21
Miscellaneous Data
Total Annual
Miles --------------------------------------------------------------------------- D-1
Total Annual Route Miles, not Including Field Trip Miles ----------------------------- D-2
Field Trip Miles as Part of Annual Miles ------------------------------------------------- D-3
District Membership Transported ---------------------------------------------------------- D-4
*
(BRF) = Bus Replacement Factor
(TOE)
=
Transportation Operating Expenditures
(TTE) = Total Transportation Expenditures
ii
Sources of Information for Profiles
?
Data for the Transportation Profiles was compiled from the following sources:
1.
?
2002 Florida Statistical Abstract, Florida Estimates of Populations: 2000 Census
Data from the U.S. Bureau of the Census.
2.
?
Florida Department of Transportation, 2003 City/County Mileage Report.
3.
?
Florida Department of Education, School Support Services/Education Information and
Accountability Services, Membership Fall 2003.
4.
?
Deputy Commissioner for Finance and Operations (DCFO) 05-08, Final 2003-04
Student Transportation Calculation.
5.
?
Department of Education, Office of Funding and Financial Reporting, School Support
Services.
6.
?
District Annual Financial Reports, FY 03-04.
7.
?
Transportation Directors, Florida School Districts.
iii
Sources and Methodology
General Information
Sources
Fiscal Year
2003-04
Enrollment Pre-K-12
DOE/Education Information and Accountability Services, Fall 03
Eligible Students Transported
Automated FEFP Trans. Survey Average Oct. 2003/Feb. 2004
Percentage Enrollment Transported
Eligible Trans. Student/Enrollment, Pre-K-12
# Students Center-to-Center
Automated FEFP Trans. Survey Average Oct. 2003/Feb. 2004
# Pre-K Students
Automated FEFP Transportation Survey
# Teen Parent Students
Automated FEFP Transportation Survey
# Hazardous Walking Students
Automated FEFP Transportation Survey
# K-12 Students With Disabilities
Automated FEFP Transportation Survey
# Courtesy Students
Automated FEFP Trans. Survey (minus ineligible students transported)
District Demographics
Area
2002 Florida Statistical Abstract/2000 Census Data
Population
2002 Florida Statistical Abstract/2000 Census Data
Road Miles
Paved
FL DOT, 2003 City/County Mileage Report
?
Non-paved
FL DOT, 2003 City/County Mileage Report
?
School Demographics
# Magnet Schools
District Profiles Worksheet for 2003-04
# Designated “Choice Schools”
District Profiles
ESE Centers
District Profiles
Teen Parent Centers
District Profiles
Pre-K Centers
District Profiles
School Centers Served by Bus
District Profiles
School Day Characteristics
1/2 Day K or Pre-K
# Schools with Mandatory 7
th
Period
# Schools with Optional 7
th
Period
# Schools with Early Release Days
# Early Release Days
Year Round Schools
Staggered School Times
Court Ordered Busing
# Schools in District Plan for Parent “Choice”
District Profiles Worksheet for 2003-04
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
Personnel Data
# Positions with Primarily Supervisory Duties
(Operations and Maintenance)
# Positions with Primarily Clerical Duties
(Operations and Maintenance)
# Bus Drivers
# Substitutes (Permanent and Part-time)
# Bus Attendants
# Additional Operations Positions
# Technicians
# Additional Fleet Maintenance Positions
Total Transportation Positions (= Total above)
District Profiles Worksheet for 2003-04
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
District Profiles
iv
Sources and Methodology (continued)
Bus and Facility Summary
Sources
Daily Service Buses on District Inventory
Spare Buses on District Inventory
Buses in Daily Service from Automated FEFP Report
Percent Fleet Used Primarily for Special
Needs Students
# Bus Maintenance Facilities
# Bus Compounds
# Fuel Sites
Percent Fleet Compounded
Inventory system data as of April 2005
Inventory system data as of April 2005
Automated FEFP Trans. Survey Average Oct. 2003/Feb. 2004
District Profiles Worksheet for 2003-04
District Profiles
District Profiles
District Profiles
District Profiles
Bus Type
Type A
Inventory system data as of April 2005
Type B
Inventory system data as of April 2005
Type C
Inventory system data as of April 2005
Type D
Inventory system data as of April 2005
Gas
Inventory system data as of April 2005
Diesel
Inventory system data as of April 2005
Alternate Fuels
Inventory system data as of April 2005
With Lift
Inventory system data as of April 2005
Without Lift
Inventory system data as of April 2005
Expenditure Summary
Total Function 7800 Expenditures
District Annual Financial Report (AFR) 03-04
Total Function 7800 Expenditures less actual
AFR 03-04
Bus Purchases plus 10% Bus Replacement Factor
Expenditures for:
Purchase of Buses
AFR 03-04
Motor Fuel
AFR 03-04
Vehicles Miles:
Total Annual Miles
District Profiles Worksheet for 2003-04
Total Annual Field/Activity Trip Miles
District Profiles Worksheet for 2003-04
Total Salaries
AFR 03-04
Total Benefits
AFR 03-04
State Funding
2003-04 State Allocation
Estimated Summer School Allocation
Average Bus Occupancy
Annual Allocation per Student
Annual Supplement per Student with Disabilities
Percent State Funding
Percent Local Funding
FPLI Index
DCFO 05-08, Final 03-04 Trans. Calc.
July 03 + June 04 Allocation from DCFO 05-08
DCFO 05-08, Final 03-04 Trans. Calc.
Financial Management Section, Dollars Per Adjusted Student
Financial Management Section, Dollars Per Adjusted Student
AFR 03-04, DCFO 05-08, Final 03-04 Trans. Calc.
100% - Percent State Funding for 03-04
DCFO 05-08, Final 03-04 Trans. Calc.
v
Explanation of Methodology
Percentage Enrollment Transported
Derived by dividing the average number of eligible students transported on the October 2003/February
2004 Automated Florida Education Finance Program (FEFP) Transportation Survey by the Fall 2003
Student Membership reported to the Education Information and Accountability Services Section,
Florida Department of Education (DOE).
•
State Average: 40.70%
•
Mega District Average: 34.74% (districts with 400 or more buses in daily service)
•
Urban District Average: 49.02% (200-399 buses)
•
Rural District Average: 50.56% (fewer than 199 buses)
Percentage of State Funding
Derived by dividing legislative appropriation by total Function 7800 expenditures (less actual bus
purchases, but including bus replacement factor) on Annual Financial Report (AFR) 03-04 (general
and special revenue).
•
State Average: 53.26%
Operating Expenditures per Student
Derived from total Function 7800 expenditures on AFR 03-04 (general and special revenue) including
capital projects expenditures for bus purchases, less total expenditures for purchase of buses from all
fund sources. This calculation was divided by total adjusted number of students transported from the
final transportation calculation (all 2003-04 transportation surveys).
•
State Average: $672.89
Operating Cost per Annual Mile
Derived from total Function 7800 expenditures on AFR 02-03 (general and special revenue) including
capital projects expenditures for bus purchases, less total expenditures for purchase of buses from all
fund sources. This calculation was divided by the total annual miles reported by school districts on the
Transportation Profile Worksheet.
•
State Average: $2.52
•
Mega District Average: $2.92 (districts with 400 or more buses in daily service)
•
Urban District Average: $2.08 (200-399 buses)
•
Rural District Average: $ 2.20 (fewer than 199 buses)
vi
Explanation of Methodology (continued)
Total Transportation Expenditures Including Bus Replacement
Derived from total Function 7800 expenditures on AFR 03-04 (general and special revenue) including
capital expenditures for bus purchases, less total expenditures for purchase of buses from all fund
sources, plus 10% bus replacement factor. Bus replacement factor included due to impact of timelines
relating to the process of ordering, manufacturing, and delivering district school buses.
•
Statewide Total: $807,906,175.12
vii
TRANSPORTATION PROFILE WORKSHEET (2003-04 DATA) -
District name
: _______________________
•
Physical Demographics
•
Personnel
A. Percent Fleet Used Primarily for Special Needs Students
B. # Bus Maintenance Facilities
C. # Fuel Sites
D. # Bus Compounds
E. Percent Fleet Compounded
F. # Magnet Schools
G. # Designated “Choice Schools”
H. # Number of Magnet and Choice Schools
I. # Charter Schools
J. # ESE Centers
K. # Teen Parent Centers
L.
# Pre-K Centers
M.
# School Centers Served by Bus
V. # Positions with Primarily Supervisory Duties
(Operations & Fleet Maintenance)
W. # Positions with Primarily Clerical Duties
(Operations & Fleet Maintenance)
X. # Bus Drivers
Y. # Substitutes (Permanent and Part-Time)
Z. # Bus Attendants
AA. # Additional Operations Positions (Non-Supervisory)
BB. # Technicians
CC. # Additional Fleet Maintenance Positions
DD. Total Transportation Positions (= Total Above)
•
School Day Characteristics
N. 1/2 Day Pre-K or Kindergarten
O. # Schools with Mandatory 7th period
P. # Schools with Optional 7th period
Q. # Schools with Early Release Days
R. # of Early Release Days
S. # Year Round Schools
T. Staggered School Times to Accommodate Buses
U. Court-ordered Busing for Racial Balance
(Court ordered=CO; District Imposed=DI; See instructions)
•
Financial Data
EE.
FF.
Total Annual Route Miles (not including field and
activity trips)
Total Annual Field and Activity Trips Miles (not
including regular route miles)
•
All other data provided by DOE
viii
INSTRUCTIONS FOR COMPLETING DISTRICT PROFILE
Note: All data is to be supplied for the 2003-04 school year.
•
Physical Demographics
A.
?
Please include number of buses used for all categories of Exceptional Student Education (ESE)
program students, not just physically disabled.
B.
?
Include any facility at which monthly inspections or greater level maintenance is being performed.
Please do not include any site that does not have a garage building.
C.
?
Include garages, schools, or other sites where buses are fueled.
D.
?
Include any garage or other area where buses are stored overnight. (Do not include driver’s home.)
E.
?
Percentage of fleet stored at locations in (D) above.
F.
?
Include any school which draws students from outside the required attendance zone and that has one
or more programs of special interest that students
elect
to attend and to which they ride the bus, but
do not include schools also serving as “Schools of Choice.”
G.
?
Include any school designated as a school serving more than one attendance zone or the entire
district and which students may attend based on full or controlled parental option, but do
not
include schools also serving as Magnet Schools.
H.
?
Include any
unduplicated school
(not reported in F and G above) that
has both magnet and choice
components.
I.
?
Include any schools operating under new charter school legislation.
J.
?
Include all ESE sites where students are transported primarily from door-to-door and/or on special
education buses (at regular school, at special sites, or both).
K.
?
Include all locations to which you transport either teen parents or the children (babies) of teen
parents.
L.
?
Include any sites where Pre-K instructional programs are located and Pre-K students are transported
by bus.
M.
?
Include all regular schools and any special sites which are classified as “school centers” (i.e., sites
that have a Florida School House Inventory number).
•
School Day Characteristics
N.
?
Does your district transport students home after half-day kindergarten or Pre-K? Answer Yes or No.
O.
?
Number of schools that offer mandatory 7th period.
P.
?
Number of schools that offer transportation for optional 7th period.
Q.
?
Other than Kindergarten or Pre-K, indicate the number of schools with scheduled early release days.
R.
?
How many days during the school year are early release days?
S.
?
How many schools operate on Year Round Education schedules?
T.
?
Does your district stagger school bell times to accommodate transportation efficiency and
scheduling? Answer Yes or No.
U.
?
Do you have court-ordered (CO) or district imposed (DI) busing to provide for racial balance?
Answer CO, DI, Unknown, or No
.
ix
INSTRUCTIONS FOR COMPLETING DISTRICT PROFILE (continued)
Note:
?
All data is to be supplied for the 2003-04 school year
•
Personnel
V - DD. These questions are self-explanatory. Include the number of positions (as described in each
category) assigned to transportation and those with primary responsibility in transportation if
paid from a separate fund source (e.g., ESE).
•
Financial Data
EE.
?
Show total annual route miles for 2003-04. This includes all regular routes and any other daily
school use,
but does not include field and activity trips, etc.
FF.
?
Show total annual field and activity trip miles for 2003-04,
not including regular route miles
.
For DOE Use
: (EE) plus (FF) equals Total Annual Miles
x
