FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
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John L. Winn
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
JULIA L. JOHNSON
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
LINDA K. TAYLOR
CONTACT
PERSONS
NAME:
Keith Neel
Ruth Jones
PHONE:
(850) 245-0405
(850) 245-0400
SUNCOM:
205-0405
205-0400
COEFO:
06-05
MEMORANDUM
DATE
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August 29, 2005
TO:
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District School Superintendents
FROM:
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Linda Champion
SUBJECT:
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July 2005-06 FTE Survey Information and
2005-06 FTE General Instructions
This document is intended to assist school districts in the reporting of full-time equivalent (FTE)
students as required by Section 1011.62(1)(a), Florida Statutes. Through this communication
and other technical assistance, the Florida State Board of Education is meeting its goal of
delivering quality services in the education of Florida’s student population in one seamless,
efficient system.
week of July 11-15, 2005. The FTE from this survey will be used in the third calculation of the
2005-06 FEFP. The attached FTE reporting instructions include a synopsis of changes for 2005-
06, a list of current program numbers with appropriate cost factors, the July FTE certification
form letter, and a schedule of reporting deadlines through 2007-08.
LINDA CHAMPION
ASSISTANT DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
District School Superintendents
August 29, 2005
Page 2
“Date certain” for all schools in all school districts will always be Friday of survey week.
“Date certain” is the specific time for setting the student’s schedule on the local student course
record. It is used for reporting the “FTE Earned, Course” data element.
FTE to be Reported
The 2005-06 FEFP provides funding for the 180-day regular school year used by all schools
except for Department of Juvenile Justice (DJJ) facilities and the Florida Virtual School (FVS).
With the exception of DJJ facilities and the FVS, PK-12 courses offered beyond the regular
school year are funded through the Supplemental Academic Instruction allocation. Although
funding for such courses is not dependent on reported FTE, districts are still required to report
summer non-funded FTE in the Automated Student Information System to allow the creation of
associated statistical reports.
Exceptional Education Student Record
The student course schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
exceptional education student record to generate funding under the FEFP.
***(NEW) Classroom Identification, Florida Inventory of School Houses (FISH) Number
Beginning with survey 2 of 2005-06, in order to generate funding under the FEFP, each teacher
course record for courses taught in a school district classroom must contain a valid classroom
identification FISH number that matches a number on the Florida Inventory of School Houses
file.
General Information
Please refer to the attached FTE General Instructions 2005-06 for assistance with student
eligibility, reporting criteria, instructions for the Automated Student Information System, and
reporting deadlines. The system cut-off date for reporting July survey data is Friday, September
16, 2005. All database input must be complete as of this date. The attached form letter, which
certifies the July
fundable
FTE, must be signed by the superi
ntendent or designee and submitted
no later than Thursday, September 22, 2005. The FTE survey unweighted funded FTE totals
provided in this letter must match the totals reported in the database as of the system cut-off date.
Districts may use FTE report 05.107 to verify FTE recorded in the database for use in the
certification letter. The information in this letter will be compared with the Department’s report
to ensure that accurate information is used in the FEFP funding formula.
Please note that only
fundable FTE should be reported in the FTE certification letter.
The 2005-06 FEFP provides funding for more than 180 days only for students attending
DJJ facilities and for successful completion of direct instruction courses from the FVS.
Therefore, the only fundable FTE presented in the FTE certification letter for the July
District School Superintendents
August 29, 2005
Page 3
survey should be for students attending DJJ facilities, which include Practical Academic
Cultural Education (PACE) Centers for Girls and Marine Institutes, and students
successfully completing direct instruction courses from the FVS.
For funding purposes, districts may not report summer FTE for franchises of the Florida
Virtual School.
Section 1011.62(7), Florida Statutes, states in part, “If a district transfers a program to another
institution not under the authority of the district’s school board, including a charter technical
career center, the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the
Office of Funding and Financial Reporting if this situation occurs in your district.
Depending on the requirements of a school district, Report 60.021, “Supplemental FTE Data File
List,” is available upon request. This report provides Department of Children and Families,
Department of Juvenile Justice, Advanced Placement, International Baccalaureate, and
Advanced International Certificate of Education FTE by school. School districts can use this
report to verify the FTE in these programs.
For additional information, consult the DOE Information Database Requirements: Volume 1 -
Automated Student Information Systems.
Please contact Karen Johnson (Office of Funding and Financial Reporting) at (850) 245-0405 or
Ruth Jones (Education Information and Accountability Services) at (850) 245-0400 if assistance
is needed.
If it is necessary to fax hard copy data to meet any of the above deadlines, please use the
following fax numbers: (850) 245-9135 or Suncom 205-9135.
LC:KN:at
____________________________
ATTENTION: KAREN JOHNSON
Due Date: September 22, 2005
Date: ______________________
Fax Number: (850) 245-9135
Suncom: 205-9135
Mr. Keith Neel
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Neel:
This letter is provided to certify the fundable PK-12 FTE totals in the Department of Education
Information Database as indicated by the final FTE report, File 05.107, for the July survey for
the ______________________ County School District. All appropriate schools are represented.
Total FEFP Fundable PK-12 FTE
Florida Education Finance Program
July 2005 survey total ________________________________
Please Note
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For all districts other than the Florida Virtual School, only Department of
Juvenile Justice (DJJ) FTE are fundable in surveys 1 and 4.
Sincerely,
Signature of Superintendent
KN:gt
Cost Factors and Program Numbers for 2005-06 Fiscal Year
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Cost
Program
Factors
Numbers
Program/Category
BASIC PROGRAMS
K-3 Basic
1.018
101
4-8 Basic
1.000
102
9-12 Basic
1.113
103
K-3 Basic, with ESE Services*
1.018
111
4-8 Basic with ESE Services
1.000
112
9-12 Basic with ESE Services
1.113
113
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
3.818
254
Support Level 5
5.190
255
ENGLISH FOR SPEAKERS OF
OTHER LANGUAGES
ESOL 1.318
130
CAREER EDUCATION
Career Education 9-12
1.193
300
*
Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
