FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
John L. Winn
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
JULIA L. JOHNSON
ROBERTO MARTÍNEZ
PHOEBE RAULERSON
LINDA K. TAYLOR
CONTACT
PERSONS
NAME:
Keith Neel
Ruth Jones
PHONE:
(850) 245-0405
(850) 245-0400
SUNCOM:
205-0405
205-0400
COEFO:
05-34
MEMORANDUM
DATE June
28
, 2005
TO: District School Superintendents
FROM: Linda Champion
SUBJECT: June 2004-05 FTE Survey
This document assists school districts in the reporting of full-time equivalent (FTE) students as
required by Section 1011.62(1)(a), Florida Statutes. It supports the goal of the Florida State
Board of Education to deliver quality services in the education of Florida’s student population in
one seamless, efficient system.
The 2004-05 Florida Education Finance Program (FEFP) June FTE survey will be conducted the
week of June 13-17, 2005. The FTE from this survey will be used in the final calculation of the
2004-05 FEFP. Please see the attached schedule of program cost factors and program numbers
for FTE reporting.
LINDA CHAMPION
ASSISTANT DEPUTY COMMISSIONER, FINANCE AND OPERATIONS
325 W. GAINES STREET • SUITE 1214 • TALLAHASSEE, FL 32399-0400 • (850) 245-0406 • www.fldoe.org
Suncom 205-0406 • FAX (850) 245-9099
District School Superintendents
June
28
, 2005
Page 2
“Date certain” for all schools in all school districts will always be Friday of survey week.
“Date certain” is the specific time for setting the student’s schedule on the local student course
record. It is used for reporting the “FTE Earned, Course” data element.
FTE to be Reported
The 2004-05 FEFP provides funding for the 180-day regular school year utilized by all schools
except for Department of Juvenile Justice (DJJ) facilities and the Florida Virtual School (FVS).
With the exception of DJJ facilities and the FVS, PK-12 courses offered beyond the regular
school year are funded through the Supplemental Academic Instruction allocation. Although
funding for such courses is not dependent on reported FTE, districts are still required to report
summer non-funded FTE in the Automated Student Information System so as to allow the
creation of associated statistical reports.
Exceptional Education Student Record
The student course schedule records reporting FTE of students receiving exceptional education
services (FEFP program numbers 111, 112, 113, 254, and 255) must have a matching
exceptional education student record to generate funding under the FEFP.
General Information
Please refer to the 2004-05 FTE General Instructions for assistance with student eligibility,
reporting criteria, instructions for the Automated Student Information System, and reporting
deadlines. The system cut-off date for reporting June survey data is Friday, July 15, 2005. All
database input must be complete as of this date. The attached form letter, which certifies the
July, October, February, and June
fundable
FTE, must be signed by the Superintendent or
designee and submitted no later than Thursday, July 21, 2005. The FTE survey unweighted
funded FTE totals provided in this letter must match that reported in the database as of the
system cut-off date. Districts may utilize FTE report 05.107 to verify FTE recorded in the
database for use in the certification letter. The information in this letter will be compared with
the Department’s report to ensure that accurate information is used in the FEFP funding formula.
Please note that only fundable FTE should be reported in the FTE certification letter.
The 2004-05 FEFP provides funding for more than 180 days only for students attending
DJJ facilities and for successful completion of direct instruction courses from the FVS.
Therefore, the only fundable FTE presented in the FTE certification letter for the July and
June surveys should be for students attending DJJ facilities, which include Practical
Academic Cultural Education (PACE) Centers for Girls and Marine Institutes, and
students successfully completing direct instruction courses from the FVS.
For funding purposes, districts may not report summer FTE for franchises of the Florida
Virtual School.
District School Superintendents
June
28
, 2005
Page 3
For the October and February surveys, include all FTE with the exception of: (1)
Intersession FTE, which is identified with a code of “A” on the Year Round/Extended
School Year FTE indicator data element on the Student Course Record format; and (2)
Extended School Year FTE, which is coded with a “B” on the Year Round/Extended
School Year Indicator data element. These FTE are not funded in the FEFP.
Florida Statute 1011.62(7) states in part, “If a district transfers a program to another institution
not under the authority of the district’s school board, including a charter technical career center,
the decline [in FTE] is to be multiplied by a factor of 0.15.” Please notify the Office of Funding
and Financial Reporting if this situation occurs in your district.
Depending on the requirements of a school district, Report 60.021, Supplemental FTE Data File
List, is available upon request. This report provides Department of Children and Families,
Department of Juvenile Justice, Advanced Placement, International Baccalaureate, and
Advanced International Certificate of Education FTE by school. School districts can use this
report to verify their FTE in these programs.
For additional information, consult the DOE Information Database Requirements: Volume - 1
Automated Student Information Systems.
Please contact Karen Johnson (Office of Funding and Financial Reporting) at (850) 245-0405 or
Ruth Jones (Education Information and Accountability Services) at (850) 245-0400 if assistance
is needed.
In the event it is necessary to fax hard copy data in order to meet any of the above deadlines,
please use the following fax numbers: (850) 245-9135 or Suncom 205-9135.
LC:KN:at
Attachments: District FTE Certification Form Letter
Schedule of Program Numbers
Reporting Deadlines
____________________________
ATTENTION: KAREN JOHNSON
Due Date: July 21, 2005
Date: ______________________
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Fax Number: (850) 245-9135
Suncom: 205-9135
Mr. Keith Neel
Florida Department of Education
Office of Funding and Financial Reporting
325 W. Gaines Street, Room 824
Tallahassee, Florida 32399-0400
Dear Mr. Neel:
This letter certifies the July, October, February, and June fundable unweighted FTE to be used in
the Final Calculation of the 2004-05 Florida Education Finance Program. The following
represents the total in the Department of Education Information Database as indicated by the
final FTE report, File 05.107, for the July, October, and February survey periods (adjusted by
any amendments) and the June survey period for the ______________________ County School
District. All appropriate schools are represented.
Total FEFP Fundable PK-12 FTE
July 2004 survey total ________________________________
October 2004 survey total ________________________________
February 2005 survey total ________________________________
June 2005 survey total ________________________________
Please Note
:
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For all districts other than the Florida Virtual School, only Department of Juvenile
Justice FTE are fundable in surveys 1 and 4.
Sincerely,
Signature of Superintendent
KN:at
Cost Factors and Program Numbers for 2004-05 Fiscal Year
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Program/Category
BASIC PROGRAMS
K-3 Basic
4-8 Basic
9-12 Basic
K-3 Basic, with ESE Services*
4-8 Basic with ESE Services
9-12 Basic with ESE Services
EXCEPTIONAL STUDENT EDUCATION
Support Level 4
Support Level 5
Cost
Program
Factors
Numbers
1.012
101
1.000
102
1.132
103
1.012
111
1.000
112
1.132
113
3.948
254
5.591
255
ENGLISH FOR SPEAKERS OF OTHER LANGUAGES
ESOL 1.302
130
VOCATIONAL 9-12
Vocational 9-12
1.187
300
* Include Prekindergarten Exceptional Students, if not Level 4 or Level 5.
FTE General Instructions
FTE Reporting Deadlines 2004-05 and 2005-06
2004-05
Survey 1
Survey Week: July 12-16, 2004
Due Date: July 30, 2004
State Processing: July 26-September 17, 2004
Final Update/Amendment Date: April 29, 2005
Survey 2
Survey Week: October 11-15, 2004
Due Date: October 29, 2004
State Processing: October 25-November 12, 2004
Final Update/Amendment Date: July 29, 2005
Survey 3
Survey Week: February 7-11, 2005
Due Date: February 25, 2005
State Processing: February 21-March 11, 2005
Final Update/Amendment Date: November 18, 2005
Survey 4
Survey Week: June 13-17, 2005
Due Date: July 1, 2005
State Processing: June 27-July 15, 2005
Final Update/Amendment Date: March 31, 2006
2005-06
Survey 1
Survey Week: July 11-15, 2005
Due Date: July 29, 2005
State Processing: July 25-September 16, 2005
Final Update/Amendment Date: April 28, 2006
Survey 2
Survey Week: October 10-14, 2005
Due Date: October 28, 2005
State Processing: October 24-November 11, 2005
Final Update/Amendment Date: July 28, 2006
Survey 3
Survey Week: February 6-10, 2006
Due Date: February 24, 2006
State Processing: February 20-March 10, 2006
Final Update/Amendment Date: November 17, 2006
Survey 4
Survey Week: June 12-16, 2006
Due Date: June 30, 2006
State Processing: June 26-July 14, 2006
Final Update/Amendment Date: March 30, 2007
