FLORIDA DEPARTMENT OF EDUCATION
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STATE BOARD OF EDUCATION
JOHN L. WINN
Commissioner of Education
F. PHILIP HANDY,
Chairman
T. WILLARD FAIR,
Vice Chairman
Members
DONNA G. CALLAWAY
JULIA L. JOHNSON
R
OBERTO MARTÍNEZ
P
HOEBE RAULERSON
L
INDA K. TAYLOR
CONTACT PERSONS
Name:
Mary Jo Butler
Andrea Latham
Phone:
(850) 245-0479
(850) 245-0518
Suncom:
205-0479
205-0518
E-mail:
maryjo.butler@fldoe.org
andrea.latham@fldoe.org
K12:
2005-83
MEMORANDUM
To:
District School Superintendents
From:
Jim Warford
Date:
June 24, 2005
Subject: STATUS REPORT FOR SUBMISSION OF HIGH SCHOOL TRANSCRIPTS
Pursuant to section 1009.531(4), Florida Statutes, each school district must annually provide to
each high school student a complete and accurate Florida Bright Futures Scholarship
to submit transcripts for all students in ninth through twelfth grade to the Florida Department of
Education (DOE) High School Transcript Database (HTD) three times a year. The Bright
Futures evaluations are available to students, parents, and educators through the High School
Academic Evaluations on FACTS.org. In addition, these same submissions are used by
FACTS.org to compare students’ academic records with state university system (SUS) course
requirements for admission and to provide state high school diploma evaluations. They are also
used to evaluate student eligibility for the Talented 20 program.
JIM WARFORD
K – 12 Chancellor
325 W. GAINES STREET • SUITE 514 • TALLAHASSEE, FL 32399-0400 • (850) 245-0509 • www.fldoe.org
Status Report for Submission of High School Transcripts
June 24, 2005
Page 2
Please find attached the Instructions for Submitting High School Transcripts from School
Districts to the DOE High School Transcript Database and a report that provides a state
summary of transcript submissions for the most recent transmission period, which should be the
second transmission, submitted in January or February 2005. The report identifies the number
of students enrolled in each grade based on October 2004 membership and the number of
transcripts submitted by grade level. Instructions for submitting transcripts to the transcript
database are also included. After each of the three transmission periods, department staff will
follow up with those districts whose data appear questionable. This sample report will provide
an opportunity for your staff to analyze school and district data. This will enable your district to
ensure accurate submission of transcripts for the third transmission in May/June 2005 and
transmission submissions for the next academic year. If transmissions are complete and
accurate, each individual classification (Freshmen, Sophomores, Juniors, Seniors) should show
100% transmission rates. *
A district-specific report by school will be available at Northwest Regional Data Center for
district staff to download and review for accuracy. The data set name for this report is
OBF.IE.H30040.Ann where ‘nn’ is your district number. This report will reflect the number of
students enrolled at each grade level at each school and the number of transcripts that were
submitted to HTD (sample report attached). We strongly encourage your staff to review the
district-specific report and analyze each school’s data to ensure accurate transmissions of your
students’ transcripts.
If you have technical questions concerning transmissions to the DOE High School Transcript
Database, please contact Pete Tanzy at Pete.Tanzy@fldoe.org; (850) 245-9775; (SC) 205-
9775. For program specific questions please call: Bright Futures, JoAnn McGonagill (1-888-
827-2004); Talented 20, Mary Jo Butler (850) 245-0479; state university admissions, Lynda
Page, (850) 245-9693; and FACTS, Andrea Latham, (850) 245-0518.
JW:mjbo
Attachments
cc:
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District Bright Futures Contacts
Guidance Supervisors
MIS Contacts
Student Database Contacts
Student Services Directors
*Complete transmissions may not result in exactly 100% on the summary report due to
fluctuations in enrollment.
Instructions for Submitting High School Transcripts from School Districts to the
DOE High School Transcript Database
Transcript submission to ‘district 0000095’ supports evaluations for:
•
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FACTS.org
•
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Bright Futures evaluations
•
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State university system (SUS) evaluations
•
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Talented 20 evaluations
To submit transcripts to the DOE High School Transcript Database, the following procedures
are re-printed below (no changes from last year).
NOTE: It is not necessary to delete
transcripts in practice before sending a new submission to practice.
The goal of the FACTS High School Academic Evaluation Tool is to provide students with real-
time evaluations of their progress towards high school graduation, Bright Futures Scholarship
qualification, and university system course admission requirements. To achieve this goal,
FACTS must have access to your students’ latest transcript information. Thus, you are asked to
submit transcripts for all of your students at least three times per academic year:
1.
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First submission must be submitted at the beginning of the school year as soon
as student schedules are finalized in conjunction with Survey 2.
Transcripts must
include the new classes on the students’ schedules as courses-in-progress.
2.
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Second submission must be submitted at the beginning of the second semester
after first semester grades have been posted and second semester schedules are
finalized.
This submission is in conjunction with the Bright Futures Early Evaluation
Submission and the Talented 20 deadlines. Submit second semester courses as
courses-in-progress. Specific information regarding Talented 20 and the Jose Marti and
Byrd Scholarships will be provided at the appropriate time.
3.
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Third submission must be submitted at the end of the school year as soon as
second semester grades have been posted.
This submission is in conjunction with
the Summer Evaluation sent for Bright Futures. If scheduling information for the next
school year is available at this time, you may send them as courses-in-progress.
For schools operating under the trimester or quarter systems, send transcripts at the beginning
of the school year and at the end of each term.
For seniors, the second and third submissions are the normal transmissions required at the end
of the seventh (Early Evaluation) and eighth semesters (Summer Evaluation).
You will not
need to send one transmission for Bright Futures purposes and a separate transmission
for FACTS. Transmission to ‘district 0000095’ will satisfy both needs.
As with last year,
transcripts must be submitted to the Practice System until the student completes their Florida
Financial Aid Application with the State Student Financial Aid Database. None of these
procedures have changed.
Submit your transcripts according to the existing FASTER addressing scheme for Bright Futures
Transcripts. The
Addressed District
field on the FASTER Header Record will continue to be
‘
district 0000095
.’ The values for
Addressed School
will be as follows:
Freshmen: 0870
Sophomores: 0770
Juniors: 0670
Seniors:
0570 (Juniors who choose a 3 year graduation option
and will graduate in 2005 should be included in this
transmission)
Please note that these addresses have not changed for individual students.
For example,
last year when you sent your juniors to the DOE High School Transcript Database, you used
0570 for the addressed school. Now that these students are seniors, you will still send them to
school 0570.
Send your transcripts to ‘district 0000095’ in exactly the same way you have submitted other
Bright Futures transcripts. The HTD will respond to these transcript submissions in the normal
way. Every time you make a new submission, the system will evaluate the new or updated
transcripts and create Cumulative and Most Recent Evaluation Reports for you to download
under the existing dataset naming convention:
Cumulative Reports: OBF.IE.P30047.Yyyyy.S7.Ann
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Most Recent Evaluations: OBF.IE.P30048.Yyyyy.S7.Ann
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Where ‘nn’ is your district number, and ‘yyyy’ is
2008
for freshmen,
2007
for sophomores,
2006
for juniors, and
2005
for seniors. Your guidance counselors will be able to use the Bright
Futures web system to review these transcript submissions as they have in past years.
If you have any technical questions concerning transmissions to the DOE High School
Transcript Database, please contact Pete Tanzy at Pete.Tanzy@fldoe.org; (850) 245-9775;
(SC) 205-9775.
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Florida Department of Education
PAGE 1
School District Progress Towards FACTS Implementation
SPRING 2005 Transcript Submissions as of 04/07/05
STATE SUMMARY
SENIORS
JUNIORS
SOPHOMORES
FRESHMAN
OVERALL
DISTRICT TRANS ENRLMT PCT TRANS ENRLMT PCT TRANS ENRLMT PCT TRANS ENRLMT PCT TRANS ENRLMT PCT
01 ALACHUA 2,584 1,979 131% 2,131 2,240 95% 2,280 2,500 91% 1,954 2,593 75% 8,949 9,312 96%
02 BAKER
341 268 127% 272 327 83% 281 304 92% 403 434 93% 1,297 1,333 97%
03 BAY
2,088 1,521 137% 1 1,719 0% 4 1,986 0% 1,964 2,230 88% 4,057 7,456 54%
04 BRADFORD 249 225 111% 211 227 93% 242 288 84% 275 301 91% 977 1,041 94%
05 BREVARD 5,919 4,608 128% 5,040 5,071 99% 5,298 5,423 98% 5,826 6,368 91% 22,083 21,470 103%
06 BROWARD 14,918 16,192 92% 16,970 18,125 94% 19,265 20,677 93% 21,708 23,360 93% 72,861 78,354 93%
07 CALHOUN 168 132 127% 144 145 99% 149 142 105% 192 215 89% 653 634 103%
08 CHARLOTTE 1,154 1,193 97% 0 1,375 0% 0 1,437 0% 0 1,603 0% 1,154 5,608 21%
09 CITRUS 1,050 980 107% 1,083 1,101 98% 1,166 1,178 99% 1,359 1,519 89% 4,658 4,778 97%
10 CLAY 2,654 1,919 138% 2,376 2,600 91% 2,487 2,536 98% 2,746 2,855 96% 10,263 9,910 104%
11 COLLIER 2,446 2,180 112% 2,181 2,590 84% 2,952 3,053 97% 3,818 3,744 102% 11,397 11,567 99%
12 COLUMBIA 564 435 130% 542 587 92% 569 573 99% 846 928 91% 2,521 2,523 100%
13 DADE 27,258 20,935 130% 22,396 23,989 93% 28,838 28,401 102% 30,701 33,921 91% 109,193 107,246 102%
14 DESOTO 322 217 148% 279 314 89% 0 356 0% 0 371 0% 601 1,258 48%
15 DIXIE
152 116 131% 121 124 98% 165 177 93% 190 201 95% 628 618 102%
16 DUVAL 7,090 6,003 118% 6,985 7,545 93% 7,923 8,315 95% 11,019 11,948 92% 33,017 33,811 98%
17 ESCAMBIA 3,110 2,342 133% 420 2,864 15% 479 3,160 15% 3,593 4,063 88% 7,602 12,429 61%
18 FLAGLER 708 587 121% 0 586 0% 535 744 72% 0 949 0% 1,243 2,866 43%
19 FRANKLIN 88 63 140% 0 73 0% 0 107 0% 0 103 0% 88 346 25%
20 GADSDEN 299 267 112% 286 297 96% 342 334 102% 384 454 85% 1,311 1,352 97%
21 GILCHRIST 169 173 98% 158 160 99% 196 219 89% 204 234 87% 727 786 92%
22 GLADES
44 45 98% 46 49 94% 72 69 104% 83 87 95% 245 250 98%
23 GULF
183 139 132% 141 136 104% 178 161 111% 190 232 82% 692 668 104%
24 HAMILTON 109 107 102% 82 92 89% 105 120 88% 147 204 72% 443 523 85%
25 HAMILTON 246 242 102% 2 235 1% 11 359 3% 27 382 7% 286 1,218 23%
26 HENDRY 562 453 124% 463 469 99% 588 622 95% 595 641 93% 2,208 2,185 101%
27 HERNANDO 1,154 946 122% 1,331 1,354 98% 1,585 1,609 99% 1,805 2,253 80% 5,875 6,162 95%
28 HIGHLANDS 781 641 122% 764 778 98% 793 848 94% 1,161 1,259 92% 3,499 3,526 99%
29 HILLSBOROUG 13,567 10,014 135% 13,235 12,277 108% 13,609 13,209 103% 15,324 15,112 101% 55,735 50,612 110%
30 HOLMES 276 230 120% 208 210 99% 239 250 96% 257 281 91% 980 971 101%
31 INDIAN RIVE 1,468 1,155 127% 1,251 1,255 100% 1,318 1,288 102% 1,654 1,657 100% 5,691 5,355 106%
32 JACKSON 439 387 113% 409 433 94% 479 495 97% 606 636 95% 1,933 1,951 99%
33 JEFFERSON 91 59 154% 86 75 115% 82 82 100% 101 167 60% 360 383 94%
34 LAFAYETTE 69 62 111% 72 74 97% 87 64 136% 0 89 0% 228 289 79%
35 LAKE 2,619 2,092 125% 2,306 2,352 98% 2,719 2,758 99% 3,000 3,244 92% 10,644 10,446 102%
36 LEE
5,117 4,017 127% 4,331 4,434 98% 4,858 4,947 98% 5,379 5,619 96% 19,685 19,017 104%
37 LEON 1,744 1,752 100% 1,826 2,006 91% 1,907 1,993 96% 2,346 2,924 80% 7,823 8,675 90%
38 LEVY
376 287 131% 295 339 87% 438 467 94% 499 544 92% 1,608 1,637 98%
39 LIBERTY 98 67 146% 73 76 96% 101 103 98% 100 117 85% 372 363 102%
40 MADISON 252 205 123% 0 183 0% 0 219 0% 0 244 0% 252 851 30%
41 MANATEE 2,843 2,240 127% 2,347 2,598 90% 2,892 3,018 96% 3,170 3,530 90% 11,252 11,386 99%
42 MARION 2,850 2,222 128% 2,679 2,526 106% 3,263 3,472 94% 3,515 4,142 85% 12,307 12,362 100%
43 MARTIN 1,410 1,091 129% 870 993 88% 1,090 1,047 104% 1,268 1,255 101% 4,638 4,386 106%
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44 MONROE 721 502 144% 603 564 107% 736 707 104% 823 835 99% 2,883 2,608 111%
Florida Department of Education
PAGE 2
School District Progress Towards FACTS Implementation
SPRING 2005 Transcript Submissions as of 04/07/05
STATE SUMMARY
SENIORS
JUNIORS
SOPHOMORES
FRESHMAN
OVERALL
DISTRICT TRANS ENRLMT PCT TRANS ENRLMT PCT TRANS ENRLMT PCT TRANS ENRLMT PCT TRANS ENRLMT PCT
45 NASSAU 657
46 OKALOOSA 2,865
47 OKEECHOBEE 351
48 ORANGE 11,009
49 OSCEOLA 3,380
50 PALM BEACH 11,300
51 PASCO 3,225
52 PINELLAS 6,816
53 POLK 5,186
54 PUTNAM 746
55 SAINT JOHNS 1,689
56 SAINT LUCIE 1,982
57 SANTA ROSA 1,868
58 SARASOTA 2,683
59 SEMINOLE 4,521
60 SUMTER 410
61 SUWANNEE 296
62 TAYLOR 234
730
2,073
357
9,932
2,490
8,982
2,987
5,945
4,590
606
1,580
1,675
1,720
2,468
4,011
346
317
195
90%
138%
98%
111%
136%
126%
108%
115%
113%
123%
107%
118%
109%
109%
113%
118%
93%
120%
652 673
2,178 2,320
432 446
10,012 11,778
3,357 3,451
11,997 12,584
3,457 3,716
6,934 7,820
4,956 5,284
643 728
397 1,702
2,173 2,256
1,844 1,899
2,664 2,682
4,534 4,739
316 318
350 351
193 175
97%
94%
97%
85%
97%
95%
93%
89%
94%
88%
23%
96%
97%
99%
96%
99%
100%
110%
799 854
2,230 2,266
515 535
11,881 13,425
3,690 3,894
9,952 10,754
4,121 4,413
8,621 9,727
5,763 6,073
792 874
1 1,926
1,728 2,511
1,802 1,874
2,964 3,306
5,117 5,313
387 423
383 436
224 225
94%
98%
96%
88%
95%
93%
93%
89%
95%
91%
0%
69%
96%
90%
96%
91%
88%
100%
839 973
2,579 2,790
45 65
13,216 15,312
4,442 4,523
13,995 18,105
5,554 6,027
9,652 11,451
6,577 7,286
970 1,055
0 2,141
0 3,310
0 2,219
3,205 3,905
5,801 6,139
449 463
525 540
191 269
86%
92%
69%
86%
98%
77%
92%
84%
90%
92%
0%
0%
0%
82%
94%
97%
97%
71%
2,947 3,230
9,852 9,449
1,343 1,403
46,118 50,447
14,869 14,358
47,244 50,425
16,357 17,143
32,023 34,943
22,482 23,233
3,151 3,263
2,087 7,349
5,883 9,752
5,514 7,712
11,516 12,361
19,973 20,202
1,562 1,550
1,554 1,644
842 864
91%
104%
96%
91%
104%
94%
95%
92%
97%
97%
28%
60%
71%
93%
99%
101%
95%
97%
63 UNION
145
118 123%
113
129
88%
137
151
91%
153
183
84%
548
581
94%
64 VOLUSIA
65 WAKULLA
66 WALTON
67 WASHINGTON
68 FSDB
4,338
243
372
282
91
3,665
237
358
232
112
118%
103%
104%
122%
81%
4,251
262
405
221
80
4,435
259
414
232
84
96%
101%
98%
95%
95%
5,029
352
470
225
87
5,222
362
447
235
98
96%
97%
105%
96%
89%
5,446
333
507
296
90
6,085
459
558
300
104
89%
73%
91%
99%
87%
19,064 19,407
1,190 1,317
1,754 1,777
1,024 999
348 398
98%
90%
99%
103%
87%
73 FSU LAB
139
131 106%
139
150
93%
140
146
96%
149
177
84%
567
604
94%
74 FAMU LAB
29
24 121%
37
40
93%
40
42
95%
37
45
82%
143
151
95%
75 UF LAB
110
102 108%
104
108
96%
117
124
94%
130
133
98%
461
467
99%
STATE TOTAL: 175,317 147,273 119% 157,717 174,340
90% 177,888 195,473
91% 204,413 238,465
86% 715,335 755,551
95%
