July 22, 2002
M E M O R A N D U M
TO:
Community College Educational Facility Planners
FROM:
Jerry Martin
SUBJECT:
OEF Form 564
Report of Cost of Construction (Calendar Year 2001)
Attached is a blank OEF Form 564 (Report of Cost of Construction). As in years
past, we are requesting that your college submit a completed form on each
construction project that had a contract award date which fell between
January
1 and December 31, 2001.
The construction of new facilities or additions to
existing facilities should be reported. Renovation or remodeling projects should
not be included.
If you do not have any projects to report, fill in your district’s name and write
“NONE”
in large letters across the form. Mail or fax your form(s) to:
Charlene Waltz
Department of Education
325 West Gaines Street, Room 1004
Tallahassee, Florida 32399-0400
850-488-1750 SUNCOM 278-1750
850-488-2708 FAX
Please submit this information by August 23, 2002 in order for the Office of
Educational Facilities Budgeting to update the construction cost data base. If you
have any questions, please feel free to call Charlene Waltz at the telephone number
listed above.
JM/cwh
Attachment
Return form prior to 8/23/02 to:
Program Director
Educational Facilities Budgeting
325 W. Gaines Street - Room 1004
Tallahassee, Florida 32399-0400
(850) 488-1750, SunCom 278-1750
FAX (850) 488-2708
FLORIDA DEPARTMENT OF EDUCATION
EDUCATIONAL FACILITIES BUDGETING
CALENDAR YEAR 2001
REPORT ON COST OF CONSTRUCTION
(See next page for instructions and definitions of terms)
___________________________________________________________________________________
COLLEGE AND CAMPUS INFORMATION
COLLEGE NAME :____________________________________________________
OEF PROJECT # :_________-______________
TITLE OF PROJECT :_________________________________________________________________________________________
CAMPUS NAME :_______________________________________________________________ BUILDING NUMBER :___________
ARCHITECT'S NAME :________________________________________________________________________________________
PHASE III PLAN APPROVAL DATE :_____________________
____________________________________________________________________________________________________________________________
CONSTRUCTION INFORMATION
MAJOR SPACE CATEGORY OF PROJECT (choose one) :_______________
(01)
Classrooms
(04)
Research Labs
(07)
Instructional Media
(02)
Teaching Labs
(05)
Offices
(08)
Student Services
(03)
Library
(06)
Auditorium/Exhibits
(09)
Gymnasium
(10) Support Services
PERCENT EACH SPACE CATEGORY REPRESENTS OF TOTAL PROJECT: (must total 100 %)
(01)
Classrooms
______
(04)
Research Labs
______
(07)
Instructional Media
______
(02)
Teaching Labs
______
(05)
Offices
______
(08)
Student Services
______
(03)
Library
______
(06)
Auditorium/Exhibits
______
(09)
Gymnasium
______
(10)
Support Services
______
DATE OF CONTRACT AWARD:_______________________
TOTAL PROJECT GROSS SQ FT :_________________
CONTRACT COST
$________________________
ARCHITECT/ENGINEERING FEES
$__________________
LEGAL & ADMIN FEES
$________________________
FURNITURE & EQUIPMENT
$__________________
SITE IMPROVEMENT COSTS
$________________________
SITE DEVELOPMENT COSTS
$__________________
SITE PURCHASE PRICE
$________________________
IMPACT/CONNECTION FEE
$__________________
____________________________________________________________________________________________________________________________
FINANCIAL INFORMATION
SOURCE OF FUNDS USED TO CONSTRUCT PROJECT (check all that apply):
______
PECO-CC/JC List (s. 235.435(4), F.S.)
______
Cooperative Use Facilities (s. 235.195, F.S.)
______
CO & DS
______
Other State (specify): ______________________________________
______
SBE Bond (COBI)
______
Lease & Lease Purchase (COP) (s. 235.056(3)(a), F.S.)
______
Other Local (specify):_________________________
______
Federal (specify):___________________________________________
I CERTIFY that all of the data and statements included in this report are, to the best of my knowledge and
belief, true, complete, and correct.
_______________________________________________________________________________________________________
College Official
(signature)
Title Date Telephone# SUNCOM#
OEF 564 (Expires 9/1/03)
Page 1 of 2
REPORT OF COST OF CONSTRUCTION
PURPOSE
In order to prepare the Commissioner's Fixed Capital Outlay Legislative Budget Request pursuant to s.
235.41, F.S., and provide estimated costs for survey recommendations pursuant to s. 235.15, F.S., the Florida
Department of Education must obtain basic data from each contract for construction of college facilities
entered into in the state during each fiscal year. This report is required for each college construction
project for which a contract was let in the state.
INSTRUCTIONS
Be sure to fill in all blanks. Report all college construction projects. Do not report renovation, remodeling,
and site improvement projects to existing college facilities.
If furniture and equipment costs have not been contracted for, include the latest budgeted amount or the
best estimate of what will be expended for this purpose.
DEFINITIONS
BUILDING NUMBER - This is the number assigned to the building by the college that will be recorded in the
Facilities Inventory Data Base.
CONTRACT COST - This refers to the actual cost of construction as shown in the contract between the
college and the general contractor. Included are costs of permanently fixed equipment and costs for
plumbing, HVAC, and electrical work. All change order charges known at the time should also be added
or deducted from the contract cost. Do not include costs for moveable furniture and equipment.
ARCHITECT/ENGINEERING FEES - This refers to the cost for professional architectural and engineering services
performed in connection with planning, design, and construction of the facility.
LEGAL & ADMINISTRATIVE FEES - This refers to all legal and administrative fees paid to private attorneys,
governmental agencies, and other professionals who are not architects or engineers, for services rendered
(e.g. recording fees, doc stamps, clerk-of-the-works).
SITE IMPROVEMENT COSTS (Incident to Construction) - This refers to the work that must be performed on a
site as an accompaniment to the construction of an educational facility. This includes the amount spent
for finish grading, draining, seeding, planting, and preparing the site for use after the building has been
constructed. Do not include site improvement costs that have been included as part of the Contract Cost.
Site Improvement also refers to the cost of electrical transformers, on-site water treatment plants, sewer
lift stations, and water, gas and electric lines from five feet away from the school facility to the source of
the utility at the site boundary.
SITE ACQUISITION COSTS - This refers to the price paid for the site that the addition or complete new school
is to be located. If site was donated, make a note of that and indicate date site was donated.
SITE DEVELOPMENT COSTS - This refers to the cost of the work that must be performed on an unimproved site
in order to make it usable for the desired purpose; or, work incidental to new construction to make an
addition usable. This would include soil boring, cut and fill, tree removal, and perimeter roads, streets and
signals required by DOT.
IMPACT/CONNECTION FEES - This refers to fees incurred as a result of mandatory permits and/or inspections
required by Federal, State, or local agencies such as the E.P.A., D.E.R., D.N.R., Water Management Districts,
and local and state concurrence requirements. Connection fees refers to the cost determined by the local
utility company of bringing water, sewer, power, and gas to the site boundary.
OEF 564 (Expires 9/1/03)
Page 2 of 2