FLORIDA DEPARTMENT OF EDUCATION
Request for Application (RFA)
Bureau / Office
K-12 Schools/ Bureau of Student Assistance/Title I Programs and Academic Intervention Services
Program Name
Title I, Part C, Improving the Academic Achievement of the Disadvantaged, Education of Migratory Children
Specific Funding Authority (ies)
CFDA #84.011A, Public Law 107-110, No Child Left Behind Act of 2001, Title I, Part C, Education of
Migratory Children
Funding Purpose/Priorities
Funds for this project will be used to ensure that all eligible migratory children have a fair, equal, and
significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on
challenging State academic achievement standards and State academic assessments, and have access to
the appropriate support services to ensure their continued education.
Type of Award:
Discretionary, Non-Competitive; Based on formula developed by Migrant Allocation Committee
Total Funding Amount
Preliminary:
$21,604,935 (Preliminary Allocation for each school district is included as attachment to this
Request for Application)
Budget Period
July 1, 2005 – June 30, 2006
Program Performance Period
July 1, 2005 – June 30, 2006
Target Population
Migratory Children and Youth, ages 3 to 21
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Eligible Applicant(s)
Local Educational Agencies (LEAs) and Consortia of LEAs.
Application Due Date
The due date refers to the date of receipt in Grants Management by the close of business on June
30, 2005. Facsimile and email submissions will not be accepted.
Complete applications must be submitted via web-based reporting system
received by the close of
business on
June 30, 2005
.
Project Application (DOE 100A) with original signature of the
Superintendent must be submitted by this same date in order for the application to be considered
received. Facsimile and email submissions of the DOE 100A will not be accepted.
The effective
date of the application will be determined by the date the DOE 100A, with original signature is received by
the Office of Grants Management.
Contact Persons
Technical Support with On-line Application: Felicia Elliott, Program Specialist, Bureau of Student
Assistance by phone at (850) 245-0672, or via email at Felicia.elliott@fldoe.org
Project Application Support: Available to LEAs by Regional Program Specialist. Please visit the following
website for a complete list of Regional Program Assignments for Title I, Part C:
http://www.firn.edu/doe/title1/regmigrant_contacts.html
Grants Management: Rick Weinstein, Senior Educational Program Director, Office of Grants Management,
by phone at (850) 245-0497, Suncom 205-0497; or via email at Rick.Weinstein@fldoe.org
Assurances
The Department of Education has developed and implemented a document entitled,
General
Terms, Assurances and Conditions for Participation in Federal and State Programs
, to comply
with:
34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which
requires local educational agencies to submit a common assurance for participation in federal
programs funded by the U.S. Department of Education;
applicable regulations of other Federal agencies; and
State regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, applicants must have on file with the Department of Education, Office
of the Comptroller, a signed statement by the agency head certifying applicant adherence to these
General Assurances for Participation in State or Federal Programs. The complete text may be
found at http://www.firn.edu/doe/comptroller/gbook.htm
School Districts, Community Colleges, Universities, and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall
remain in effect indefinitely unless a change occurs in federal or state law, or there are other
changes in circumstances affecting a term, assurance, or condition; and does not need to be
resubmitted with this application.
Additional Program Assurances
These local educational agencies (LEAs) will ensure that:
1)
Funds received under this part will be used only -
•
for programs and projects, including the acquisition of equipment, in accordance with section
1306; and
2
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•
to coordinate such programs and projects with similar programs and projects within the state
and in other states, as well as with other Federal programs that can benefit migratory children
and their families;
2)
Such programs and projects will be carried out in a manner consistent with the objectives of
section 1114, subsections (b) and (d) of section 1115, subsections (b) and (c) of section 1120A, and
part I;
3)
In the planning and operation of programs and projects at both the state and local operating level,
there is consultation with parent advisory councils for programs of 1 (one) school year in duration, and
that all such programs and projects are carried out–
•
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in a manner that provides for the same parental involvement as is required for programs and
projects under section 1118, unless extraordinary circumstances make such provision
impractical; and
•
in a format and language understandable to the parents;
4)
In planning and carrying out such programs and projects, there has been, and will be, adequate
provision for addressing the unmet educational needs of preschool migratory children;
5)
The effectiveness of such programs and projects will be determined, where feasible, using the
same approaches and standards that will be used to assess the performance of students, schools, and
local educational agencies under Part A.
6)
To the extent feasible, such programs and projects will provide for—
•
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advocacy and outreach activities for migratory children and their families, including informing
such children and families of, or helping such children and families gain access to, other
education, health, nutrition, and social services;
•
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professional development programs, including mentoring, for teachers and other program
personnel;
•
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family literacy programs, including such programs that use models developed under Even
Start;
•
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the integration of information technology into educational and related programs; and
•
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programs to facilitate the transition of secondary school students to postsecondary education
or employment; and
7)
All activities and services described in this application abide by the General Education Provisions
Act (GEPA); and
8)
All activities and services described in this application address required activities and clearly
document that the proposed activities are supplementary and do not supplant existing State and locally
funded activities and required services.
9)
PRIORITY FOR SERVICES—In providing services with funds received under this part, each
recipient of such funds shall give priority to migratory children who are failing, or most at risk failing, to
meet the state’s challenging state academic content standards and challenging state student academic
achievement standards, and whose education has been interrupted during the regular school
10) CONTINUATION OF SERVICES—Not withstanding any other provision of this part—
•
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A child who ceases to be a migratory child during a school term shall be eligible for services
until the end of such term;
•
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A child who is no longer a migratory child may continue to receive services for 1 (one)
additional year, but only if comparable services are not available through other programs; and
secondary school students who were eligible for services in secondary school may continue
to be served through credit accrual programs until graduation. .
General Education Provisions Act
In accordance with the requirements of Section 427 of the General Education Provisions Act
(GEPA) Public Law 103-382, request that each applicant for Federal funding provide a concise
description of the steps proposed to ensure equitable access to, and participation of students,
teachers, and other program beneficiaries with special needs.
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Please Note: Due to the fact that this is an on-line application, applicants are required to maintain
documentation at the local level which supports compliance with the requirements of the General
Education Provisions Act.
Documentation must include a concise description of the process to ensure
equitable access to, and participation of students, teachers, and other program beneficiaries with special
needs
.
For details refer to URL: http://www.ed.gov/policy/fund/guid/gposbul/gpos10.html
.
NOTE: Upon
completion of the on-line application, each applicant will be required to submit confirmation of compliance
with this requirement. Assurances, including GEPA requirements are part of the “Print Application”
function of the on-line application.
NARRATIVE SECTION
Project Design - Narrative
The applicant will use funds to provide instructional and supportive services to increase the academic
achievement of eligible migrant students as compared to non-migrant students; measured by a decrease
in the number of migrant students scoring at Level 1 or 2 on the Florida Comprehensive Achievement Test
(FCAT), a decrease in the retention rate and an increase in the graduation rate of migratory students
served by the project.
Applicant is asked to respond to the following program directives:
A.
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Identify federal/state/local collaborative partners; describing the type and benefit of the
collaborative activity for each identified partner; include the type of program and the primary target
groups.
B.
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Identify the overall district goals/expected outcomes and objectives/strategies for the 2005-06
school year. (Goals/objectives must at a minimum address the following: instructional services in
reading and mathematics; and the provision of highly qualified staff.) Description must address
required activities and must clearly document that the proposed activities are supplementary and
do not supplant existing state and locally funded activities and required services.
C. Describe the procedures to be utilized to ensure that migratory children are not penalized in any
manner by academic disparities among States and that they receive appropriate educational and
supportive services that address their special needs. [NCLB Act of 2001, Section 1301 (2)(3)]
D. Describe how the project will serve migratory children who meet the qualifications for "priority of
services". [NCLB Act of 2001, Section 1304 (d)]
E.
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Describe how Migrant Program personnel will be actively involved in committees/meetings where
decisions are made that may affect migrant students. This participation includes but is not limited
to Limited English Proficient (LEP) Committees, Exceptional Student Education Individual
Educational Plan (IEP) Meetings, Student Success Team (SST), Discipline/Expulsion Hearings,
Attendance Hearings, Health Meetings, etc. [NCLB Act of 2001, Section 1304 (b)(1)(a)(b)(c)]
F.
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Describe how the project will implement an effe
ctive parental involvement component according to
Section 1118 that includes the establishment of and consultation with a local Migrant Parent
Advisory Council. Parental involvement, advocacy, outreach, and family literacy should be
conducted in a format and language understandable to parents. Describe how the project will
ensure that migrant parents understand the implications of CHOICE. [NCLB Act of 2001, Section
1304 (c)(3)(A)(B)]
G. Describe before and/or After School tutorial programs, including summer programs and locations.
H. Describe the instructional/supportive services provided to migratory Pre-K children; include
program type and/or name, sites (schools, community centers, individual homes), indicating the
number of children being served at each site by age span (age 3 and age 4) and the amount of
Title I , Part C funds expended.
I.
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Describe the project's annual program evaluation process. Describe the local Migrant Education
Program's annual needs assessment process. [NCLB Act of 2001, Section 1304]
J.
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Describe dissemination/marketing plan.
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K. Describe how project will support State’s Reading Initiative.
Support for Reading/Strategic Imperatives
Describe how the proposed project will incorporate reading initiatives and one or more of the
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Florida State Board of Education (SBE) strategic imperatives.
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URL: http://www.fldoe.org/meetings/2005 01 18/StratPlanDetails.pdf .
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Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the project to
appropriate populations.
The applicant must describe the methods and strategies to be used to disseminate information about
the project to targeted populations that will include districts, school staff, parents, school advisory
councils, private schools, community agencies and other stakeholders. Information regarding services
to migrant students and their families shall be made available for public review at a selected district
site.
Reporting Outcomes
Local Educational Agencies (LEAs) are required to submit a bi-annual report on successful reading
initiatives, professional development activities, and meaningful parent involvement strategies that have
increased student achievement. LEAs are also required to disseminate student progress and adequate
yearly progress reports to parents of Title I/Migrant students and other district stakeholders.
Funding Method
Federal Cash Advance
–On-Line Reporting required monthly to record expenditures.
Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a
recipient for disbursements. For federally funded projects, requests for federal cash advance must
be made on the Electronic Federal Cash Advance Request System. If at times it is determined that
disbursements are going to exceed the amount of cash on hand plus cash in transit, an on-line
amendment can be made prior to the due date of the next Federal Cash Advance distribution on
the Electronic Federal Cash Advance Request System.
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such
documentation include: invoices with check numbers verifying payment, and/or bank statements;
all or any of which must be available upon request.
Conditions for Acceptance
The completed application must be submitted via the 2005-06 Title I, Part C, Online Application.
LEAs
must also submit the Project Application Form (DOE 100A) with original signature of the district
superintendent (preferably in blue ink) to Office of Grants Management:
Office of Grants Management
Florida Department of Education
325 W. Gaines Street, Room 344
Tallahassee, Florida 32399-0400.
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The on-line application requires all LEAs to complete all sections of the application. LEAs must press the
final submit button in order for completed application to be sent to FDOE. The system will provide
applicant will an electronic confirmation if application is submitted in accordance with instructions.
Funds shall be obligated no earlier than the date the Project Application Form (DOE 100A) with original
signature is received by the Office of Grants Management or the effective date of the federal grant award,
whichever is later. An application is considered to be in substantially approvable form when the DOE
100A, with original signature is received and the complete on-line project application is successfully
submitted to the Florida Department of Education.
NOTE: Project Application Form (DOE 100A) signed by officials other than the appropriate agency
head identified above must have a letter signed by the agency head, or documentation citing
action of the governing body delegating authority to the person to sign on behalf of said official.
Attach the letter or documentation to the DOE 100A when the application is submitted.
Method of Review
The on-line project application, including budget narrative shall be reviewed by FDOE staff in accordance
with established project application review checklists and requirements set-forth in the No Child Left
Behind Act of 2001; applicable non-regulatory guidance and other applicable federal regulations and
guidelines.
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TITLE I, PART C, EDUCATION OF MIGRATORY CHILDREN
2005-2006 PROJECT APPLICATION
FLORIDA MIGRANT ALLOCATION FORMULA
As required by Section 1304 (b) (5) “a description of how the State will determine the amount of
any subgrants the State will award to local operating agencies, taking into account the number
and needs of migratory children, the requirements of subsection (d) PRIORITY FOR
SERVICES, and the availability of funds from other Federal, State and local programs;” these
funds shall be allocated to LEAs based on the following formula:
FLORIDA’S SUB-GRANTING FORMULA WITH DATA SOURCES
FORMULA FACTORS
WEIGH
DATA SOURCES
T
Number of Students:
•
Residing During the School Year
and/or
•
Served During the Summer
75%
Survey 2 and Survey 5
(Any other Survey indicating residency in the
State at anytime.)
Student Needs:
•
Scoring @ FCAT Level 2 or Below
11%
•
FCAT scores from previous year
•
Student demographic formats
•
Retained at anytime one or more
•
Retention- and/or end of year report
grades
•
Use age-grade discrepancy
•
Non Attenders (3-21 not in school)
•
Non-attenders as reported by LEA
Priority for Services:
•
Failing or at-risk of failing State’s
academic standards ( FCAT Level 1);
or
•
Retained at anytime one or more
grades;
•
or;
has an age/grade discrepancy
13%
A special query identifying students who
moved during school year
AND
meet one of
the other criteria
AND
•
Student Mobility
Availability of Other Funds:
•
State Average Per Pupil Expenditure
(PPE) Compared to District’s PPE
(Weight is added if district’s PPE is
considerably lower than State’s
average; “Considerable” is defined as
5% (or more difference)
1%
Prior year’s PPE for both district and the State.
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SEE ATTACHED SPREADSHEET FOR THE 2005-06 TITLE I, PART C, ALLOCATION
Allocations Schedule
Agency
#
Agency Name
Allocation
Amount
Reimb.
Option
s
SEE ATTACHED
SPREADSHEET
Reimbursement Options
Key: C
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Federal Cash
Advance
Q Advance Payment
S
?
Quarterly Advance
to Public Entity
R
?
Reimbursement of
Expenditure
P Reimbursement
with Performance
TOTAL
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________________________________________________
TAPS Number
06A022
FLORIDA DEPARTMENT OF EDUCATION
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Project Application
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Telephone:
Suncom: 205-0498
A
)
DOE USE ONLY
Project Number (DOE Assigned)
D
)
Fax Number:
E-mail Address:
I, ______________________________________________, (
Please Type Name)
do hereby certify that all facts,
All
j
C
)
$
E)
Please return to:
Florida Department of Education
Office of Grants Management
Room 344 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
(850) 245-0498
Program Name:
Title I, Part C, Education of Migratory Children and
Youth On-Line Application
2005-2006
Date Received
B) Name and Address of Eligible Applicant:
Applicant Contact Information
Contact Name:
Mailing Address:
Telephone Number:
SunCom Number:
CERTIFICATION
figures, and representations made in this application are true, correct, and consistent with the statement of general
assurances and specific programmatic assurances for this project. Furthermore, all applicable statutes, regulations,
and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance
of records will be implemented to ensure proper accountability for the expenditure of funds on this project.
records necessary to substantiate these requirements will be available for review by appropriate state and federal
staff. I further certify that all expenditures will be obligated on or after the effective date and prior to the
termination date of the project. Disbursements will be reported only as appropriate to this pro ect, and will not be
used for matching funds on this or any special project, where prohibited.
Further, I understand that it is the responsibility of the agency head to obtain from its governing body the
authorization for the submission of this application.
Total Funds Requested:
DOE USE ONLY
Total Approved Project:
Signature of Agency Head
DOE 100A
Revised 01/05
John L. Winn, Commissioner
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TITLE I: LOCAL AGENCY PROGRAMS, PART C
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2005-2006 PROJECT APPLICATION
COLLABORATION PROFILE
2.
3. Type(s)
of Goal(s)
4.
)
PI –
R –
SI –
C –
CSR
O –
DA –
Goal
DD –
Developed Goal
Elementary
High
School
i
School
FEDERAL
PI
R
SI
C O
DA DD
K 1 2 3 4 5
6 7 8
9 10 11 12
Title III
)
STATE
Elementary
Middle
High
Safe Schools
)
LOCAL
Elementary
Middle
High
)
)
1. Type of Collaboration: Type of Program:
Primary Target Group(s to be served
Parent Involvement
Reading
School Improvement
Other, Specify___________
District
Adopted State
District
Middle
Students School staff Parents Private
Students
staff
Parents Pr vate
Students
staff
Parents Private
PK
Title II
Title IV - 21st Century Schools
Title IV Safe and Drug-Free Schools
Title V Innovation Programs
Title X Education of Homeless Children
School -to-Work
Comprehensive School Reform
Other: _________(Specify
Dropout Prevention
Supplemental Academic Instruction
Department of Juvenile Justice
Department of Children and Families
Other: _________(Specify
United Way
Local Health Department
Community Agencies (must specify
Coalition School Readiness
Other: _________(Specify
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TITLE I: LOCAL AGENCY PROGRAMS, PART C
2005-2006 PROJECT APPLICATION
DESCRIPTION OF COLLABORATIONS
YOU HAVE SELECTED _____ COLLABORATIONS
Collaborating Program
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Type of Program(s)
Other:
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Types of Goals:
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Primary Target Group(s) to be served:
Grade Level(s):
Group(s):
Description of Collaboration: [text box]
Goals: [text box]
Outcomes: [text box]
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TITLE I: IMPROVING THE ACADEMIC ACHIEVEMENT OF THE DISADVANTAGED- PART C
2005-2006 PROJECT APPLICATION
DESCRIPTION OF LEA ACTIVITIES TO SUPPORT INCREASED STUDENT ACHIEVEMENT
This section must address required activities and must clearly document that the proposed activities
are supplementary and do not supplant existing State and locally funded activities and required
services.
INSTRUCTIONAL SERVICES TO INCREASE STUDENT ACHIEVEMENT
Identify the overall district goals, objectives, and strategies for student achievement in reading and
mathematics for the 2005-06 school year. For assistance in developing goals, objectives, and
strategies, please visit the Florida Department of Education Bureau of School Improvement website at
http://osi.fsu.edu. At a minimum, goals should address student proficiency in reading and
mathematics (overall and at the subgroup level) and the provision of highly qualified staff.
READING
(Link to Just Read Florida and
FCRR.
Please review the six core
reading programs for K-5
Please review the Florida Center
for Reading Research for all
levels
MATHEMATICS:
Objectives/strategies
for increasing
academic achievement of
migrant
children and youth
:
Objectives/strategies
for increasing
academic achievement of
homeless
children and youth:
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A)
Name of Eligible Recipient:
B)
TAPS Number
06A022
Project
Number:
(DOE
USE ONLY)
FLORIDA DEPARTMENT OF EDUCATION
Budget Narrative Form
(1)
FUNCTI
ON
(2)
OBJEC
T
(3)
(4)
FTE
(5)
AMOUNT
$
ACCOUNT TITLE AND NARRATIVE
POSITION
C) TOTAL
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Instructions
?
Budget Narrative Form
?
This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for
Application (RFA).
A.
Enter Name of Eligible Recipient.
B
.
(DOE USE ONLY)
COLUMN 1
FUNCTION:
SCHOOL DISTRICTS ONLY:
Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
Column 2
OBJECT:
SCHOOL DISTRICTS:
Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COMMUNITY COLLEGES:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.
UNIVERSITIES AND STATE AGENCIES:
Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.
OTHER AGENCIES:
Use the object codes as required in the agency’s expenditure chart of accounts.
COLUMN 3
-
ALL APPLICANTS:
ACCOUNT TITLE:
Use the account title that applies to the object code listed in accordance with the agency's accounting system.
NARRATIVE:
Provide a detailed narrative for each object code listed. For example:
•
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SALARIES
- describe the type(s) of positions requested. Use a separate line to describe each type of position.
•
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OTHER PERSONAL SERVICES
– describe the type of service(s) and an estimated number of hours for each type of position. OPS is
defined as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary
services to the program.
•
?
PROFESSIONAL/TECHNICAL SERVICES
- describe services rendered by personnel, other than agency personnel employees, who provide
specialized skills and knowledge.
•
?
CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS
- provide the agency name and description of the service(s) to be rendered.
•
?
TRAVEL
- provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of
district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform
necessary activities.
•
?
CAPITAL OUTLAY
- provide the type of items/equipment to be purchased with project funds.
•
?
INDIRECT COST
- provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for
additional guidance regarding indirect cost.)
COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
FTE
- Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be
funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into
the actual work hours to be funded by the project.
COLUMN 5
AMOUNT -
Provide the budget amount requested for each object code.
C.
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TOTAL -
Provide the total for Column (4) on the last page
.
Must be the same amount as requested on the DOE-100A or B.
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TITLE I, PART A AND PART C: SUPPORT FOR EARLY CHILDHOOD SERVICES
[FORM IS PROVIDED FOR INFORMATION PURPOSES ONLY, ALL DATA & INFORMATION IS TO BE SUBMITTED USING
ON-LINE REPORTING FORMAT]
Please provide the following information regarding the Title I, Part A and Title I, Part C-funded early
childhood activities being conducted in your district. Note: If the table is left blank, the LEA must provide
documentation with this application to support why services are not being provided through Title I, Part A;
and Title I, Part C, to support early childhood programs.
N/A If checked, LEA must provide description of how services to prekindergarten services are provided.
List the name(s) of the
program(s) that
List the
site(s)
Amount of Title
I, Part A Funds
Amount of Title
I, Part C Funds
Indicate the
number of
provide early
where the
Allocated to
Allocated to
students to be
childhood services
program is
Support Early
Support Early
served at each site
housed
Childhood
Childhood
by age span
Programs
Programs
Age 3
Age 4
TOTALS:
Add text box for required documentation to support why services are not being provided through Title I,
Part A; and Title I, Part C, to support early childhood programs.
JUSTIFICATION: [Text Box]
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