FLORIDA DEPARTMENT OF EDUCATION
Request for Application (RFA)
Bureau / Office
K-12 Public Schools/Bureau of Student Assistance/Office of Multicultural Student Language
Education
Program Name
Language Instruction for Limited English Proficient and Immigrant Students
Specific Funding Authority (ies)
CFDA #84.365A, Public Law 107-110, No Child Left Behind (NCLB) Act 2001, Title III, Part A,
English Language Acquisition, Language Enhancement and Academic Achievement Act,
Funding Purpose/Priorities
To improve the education of immigrant and limited English proficient students by assisting the
children and youth to learn English and meet the challenging and rigorous State academic content
and student academic achievement standards.
Type of Award
Entitlement. As required by law, eighty percent (80%) of the allocation is based on the number of
limited English proficient children and twenty percent (20%) on the number of immigrant children
and youth. Only school districts whose population equates to $10,000 or more are eligible to be
funded.
Total Funding Amount
Preliminary:
$29,563,086 (Preliminary Allocation for each school district is included as attachment
to this Request for Application)
Budget Period
July 1, 2005 through June 30, 2006.
(The effective date will be the date the DOE 100A, Project Application, with original signature of the
Superintendent is received by the Bureau of Grants Management or the date of receipt by FDOE of
the Federal Grant Award Notification, whichever is later.)
Program Performance Period
July 1, 2005 through June 30, 2006.
Target Population
Eligible immigrant children and youth, and limited English proficient students.
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Eligible Applicant(s)
Local Educational Agencies (LEAs) whose LEP and immigrant student count equates to $10,000
or more are eligible to be funded under Title III of NCLB.
Application Due Date
The due date refers to the date of receipt in Grants Management by the close of business on
June 30, 2005. Facsimile and email submissions will not be accepted.
Complete applications must be submitted via web-based reporting system
received by the
close of business on
June 30, 2005
.
Project Application (DOE 100A) with original signature of
the Superintendent must be submitted by this same date in order for the application to be
considered received. Facsimile and email submissions of the DOE 100A will not be
accepted.
The effective date of the application will be determined by the date the DOE 100A, with
original signature is received by the Office of Grants Management.
Contact Persons
Technical Support with On-line Application: Felicia Elliott, Program Specialist, Bureau of Student
Assistance, by phone at (850) 245-0672 or via email at mailto:felicia.elliott@fldoe.org.
Project Application Support: Available to LEAs by Regional Program Specialist. Please visit the
following website for a complete list of Regional Program Assignments for Title III:
http://www.firn.edu/doe/title1/regmigrant_contacts.html
Grants Management: Michael Binitie, Program Specialist, Office of Grants Management by phone
at (850) 245-0721, or via email at michael.binite@fldoe.org.
Assurances
The Department of Education has developed and implemented a document entitled,
General
Terms, Assurances and Conditions for Participation in Federal and State Programs,
to
comply with:
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34 CFR 76.301 of the Education Department General Administration Regulations
(EDGAR) which requires local educational agencies to submit a common assurance for
participation in federal programs funded by the U.S. Department of Education;
applicable regulations of other Federal agencies; and
State regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, applicants must have on file with the Department of Education,
Office of the Comptroller, a signed statement by the agency head certifying applicant
adherence to these
General Assurances for Participation in State or Federal Programs
. The
complete text may be found at http://www.firn.edu/doe/comptroller/gbook.htm
School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office
shall remain in effect indefinitely unless a change occurs in federal or state law, or there are
other changes in circumstances affecting a term, assurance, or condition; and does not
need to be resubmitted with this application.
Additional Program Assurances
School districts are required to submit additional assurances under Title III, No Child Left Behind
(NCLB) as part of the on-line application. Signature of the Superintendent on the Project
Application (DOE 100A) includes certification that LEA will also abide by additional assurances.
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NARRATIVE SECTION
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General Education Provisions Act
In accordance with the requirements of Section 427 of the General Education Provisions Act
(GEPA) Public Law 103-382, request that each applicant for Federal funding provide a
concise description of the steps proposed to ensure equitable access to, and participation
of students, teachers, and other program beneficiaries with special needs.
Please Note: Due to the fact that this is an on-line application, applicants are required to
maintain documentation at the local level which supports compliance with the requirements
of the General Education Provisions Act.
Documentation must include a concise description of
the process to ensure equitable access to, and participation of students, teachers, and other
program beneficiaries with special needs
.
For details refer to URL:
http://www.ed.gov/policy/fund/guid/gposbul/gpos10.html
.
NOTE: Upon completion of the on-line
application, each applicant will be required to submit confirmation of compliance with this
requirement. Assurances, including GEPA requirements are part of the “Print Application” function
of the on-line application.
Project Design - Narrative
The project design must address the following required activities and must clearly document that
the proposed activities are supplementary and do not supplant existing state and local district-
funded activities and required services.
1.
Activities that target the needs of immigrant children and youth:
As described in
Section 3115(d) of Title III, No Child Left Behind Act of 2001, school districts shall use the funds to
pay for activities that provide enhanced instructional opportunities for immigrant children and youth,
which may include: (a) family literacy, parent outreach, and training activities designed to assist
parents to become active participants in the education of their children; (b) support for personnel,
including teacher aides who have been specifically trained, or are being trained, to provide
services to immigrant children and youth; (c) provision of tutorials, mentoring, and academic or
career counseling for immigrant children and youth; (d) identification and acquisition of curricular
materials, educational software, and technologies to be used in the program carried out with funds;
(e) basic instruction services that are directly attributable to the presence in the school district
involved in immigrant children and youth, including the payment of costs of providing additional
classroom supplies, costs of transportation, or such other costs as are directly attributable to such
additional basic instruction services; (f) other instruction services that are designed to assist
immigrant children and youth to achieve in elementary schools and secondary schools in the
United States, such as programs of introduction to the educational system and civics education;
and (g) activities, coordinated with community-based organizations, institutions of higher
education, private sector entities, or other entities with expertise in working with immigrants, to
assist parents of immigrant children and youth by offering comprehensive community services.
2.
Activities that target the needs of limited English proficient students:
As
described in Section 3115(e) of Title III, No Child Left Behind Act of 2001, school districts shall use
the funds: (1) to increase the English proficiency of limited English proficient children by providing
high-quality language instruction educational programs that are based on scientifically based
research demonstrating the effectiveness of the programs in increasing: (a) English proficiency;
and (b) student academic achievement in the core academic subjects; and (2) to provide high-
quality professional development to classroom teachers (including teachers in classroom settings
that are not the settings of language instruction educational programs), principals, administrators,
and other school or community-based organizational personnel, that is (a) designed to improve the
instruction and assessment of limited English proficient children; (b) designed to enhance the
ability of such teachers to understand and use curricula, assessment measures, and instructional
strategies for limited English proficient children; (c) based on scientifically based research
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demonstrating the effectiveness of the professional development in increasing children’s English
proficiency or substantially increasing the subject matter knowledge, teaching knowledge, and
teaching skills of such teachers; and (d) of sufficient intensity and duration (which shall not include
activities such as one-day or short-term workshops and conferences) to have a positive and lasting
impact on the teachers’ performance in the classroom, except that this subparagraph shall not
apply to an activity that is one component of a long-term, comprehensive professional development
plan established by a teacher and the teacher’s supervisor based on an assessment of the needs
of the teacher, the supervisor, the students of the teacher, and/or any local educational agency
employing the teacher.
Support for Reading/Strategic Imperatives
Describe how the proposed project will incorporate reading initiatives and one or more of
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the Florida State Board of Education (SBE) strategic imperatives.
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URL: http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf
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Each applicant is required to incorporate goals, objectives and strategies to increase student
achievement in the areas of reading and mathematics.
Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the
project to appropriate populations.
Information about the project will be disseminated to appropriate populations that include school
staff, parents, school advisory councils, private schools, community agencies, and other
stakeholders via websites, letters, brochures, newsletters, etc. Information shall be provided in a
language the parent/guardian understands, unless clearly not feasible.
Reporting Outcomes
Each applicant is required to describe the methods that will be used to report student and program
outcomes to parents and other district and school stakeholders.
Students must participate in annual assessments to meet Adequately Yearly Progress and LEAs
are required to report these results to students, parents/guardians. Every two years, LEAs are
required to submit a detailed program evaluation report as specified in Sec. 3121, NCLB. In
addition, LEAs are required to annually submit data on the number and percent of LEP students
who have met the Annual Measurable Achievement Objectives as established by FDOE.
Funding Method
Federal Cash Advance–On-Line Reporting required monthly to record expenditures. Federal
cash advances will be made by state warrant or electronic funds transfer (EFT) to a
recipient for disbursements. For federally funded projects, requests for federal cash
advance must be made on the Electronic Federal Cash Advance Request System. If at times
it is determined that disbursements are going to exceed the amount of cash on hand plus
cash in transit, an on-line amendment can be made prior to the due date of the next Federal
Cash Advance distribution on the Electronic Federal Cash Advance Request System.
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples
of such documentation include: invoices with check numbers verifying payment, and/or
bank statements; all or any of which must be available upon request.
School districts receiving funds under Title III, No Child Left Behind may use not more than two
percent (2%) of such funds for the cost of administering this program.
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Conditions for Acceptance
The completed application must be submitted via the 2005-06 Title III, Online Application.
LEAs
must also submit the Project Application Form (DOE 100A) with original signature of the
district superintendent (preferably in blue ink) to Office of Grants Management:
Office of Grants Management
Florida Department of Education
325 W. Gaines Street, Room 325
Tallahassee, Florida 32399-0400.
The on-line application requires all LEAs to complete all sections of the application. LEAs must
press the final submit button in order for completed application to be sent to FDOE. The system
will provide applicant will an electronic confirmation if application is submitted in accordance with
instructions.
Funds shall be obligated no earlier than the date the Project Application Form (DOE 100A) with
original signature is received by the Office of Grants Management or the effective date of the
federal grant award, whichever is later. An application is considered to be in substantially
approvable form when the DOE 100A, with original signature is received and the complete on-line
project application is successfully submitted to the Florida Department of Education.
NOTE: Project Application Form (DOE 100A) signed by officials other than the appropriate
agency head identified above must have a letter signed by the agency head, or
documentation citing action of the governing body delegating authority to the person to
sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the
application is submitted.
Method of Review
The on-line project application, including budget narrative shall be reviewed by FDOE staff in
accordance with established project application review checklists and requirements set-forth in the
No Child Left Behind Act of 2001; applicable non-regulatory guidance and other applicable federal
regulations and guidelines.
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________________________________________________
TAPS Number
06AC080
FLORIDA DEPARTMENT OF EDUCATION
Project Application
Please return to:
Florida Department of Education
Bureau of Grants Management
Room 325 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone: (850)
Suncom:
A
)
Program Name:
DOE USE ONLY
Date Received
B) Name and Address of Eligible Applicant:
Project Number (DOE Assigned)
C
)
Total Funds Requested:
$
DOE USE ONLY
Total Approved Project:
$
D
)
Applicant Contact Information
Contact Name:
Mailing Address:
Telephone Number:
SunCom Number:
Fax Number:
E-mail Address:
CERTIFICATION
I, ______________________________________________, (
Please Type Name)
do hereby certify that all
facts, figures, and representations made in this application are true, correct, and consistent with the statement
of general assurances and specific programmatic assurances for this project. Furthermore, all applicable
statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for
fiscal control and maintenance of records will be implemented to ensure proper accountability for the
expenditure of funds on this project. All records necessary to substantiate these requirements will be
available for review by appropriate state and federal staff. I further certify that all expenditures will be
obligated on or after the effective date and prior to the termination date of the project. Disbursements will be
reported only as appropriate to this project, and will not be used for matching funds on this or any special
project, where prohibited.
Further, I understand that it is the responsibility of the agency head to obtain from its governing body the
authorization for the submission of this application.
E)
Signature of Agency Head
DOE 100A
Revised 01/05
John L. Winn, Commissioner
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#
Agency
See attached Spreadsheet for the 2005-06 Title III Allocation
Allocations Schedule
Agency Name
Allocation
Reimb.
Amount
Option
s
SEE ATTACHED
SPREADSHEET
Reimbursement Options
Key: C
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Federal Cash
Advance
Q Advance Payment
S
?
Quarterly Advance
to Public Entity
R
?
Reimbursement of
Expenditure
P Reimbursement
with Performance
TOTAL
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2005-2006 Title III, Language Instruction for Limited English Proficient
and Immigrant Students
ASSURANCES
Assurance that --
a.
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School District will be required to use their subgrants to build their capacity to continue to
provide high-quality language instruction educational programs for LEP students once the
project are no longer available.
b.
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Each School District will include in its District LEP Plan a certification that all teachers in a
Title III language instruction educational program for limited English proficient children are
fluent in English and any other language used for instruction.
c.
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School District will be of sufficient size and scope to support high-quality programs.
d.
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School District will be required to provide for an annual reading or language arts assessment
in English of all children who have been in the United States for three or more consecutive
years.
e.
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School District will be required to assess annually the English proficiency of all LEP children.
f.
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The activities funded with this project will not be in violation of any State law, including State
constitutional law, regarding the education of LEP children.
g.
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School District evaluations will be used to determine and improve the effectiveness of
subgrantee programs and activities.
h.
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School District evaluations will include a description of the progress made by children in
meeting State academic content and student academic achievement standards for each of
the two years after these children no longer participate in a Title III language instruction
educational program.
i.
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A School District that fails to make progress toward meeting annual measurable achievement
objectives for two consecutive years will be required to develop an improvement plan that will
ensure the School District meets those objectives.
j.
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School District will be required to provide the following information to parents of LEP children
selected for participation in a language instruction educational program:
1) How the educational needs of their children will be met.
2) Available options of various instructional delivery models.
3) The right to comprehensible instruction cannot be waived.
4) If applicable, the failure of the subgrantee to make progress on the annual
measurable achievement objectives for their children and what those objectives
are.
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COLLABORATION PROFILE
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Instructions: All LEAs are required to complete the collaboration profile and identify goals and objectives for each type of collaboration profile.
2.
3. Type(s)
of Goal(s)
4.
)
PI –
R –
SI –
C –
CSR
O –
D
A –
District
A
Goal
DD –
Developed Goal
Elementary
High
School
i
School
FEDERAL
PI
R
SI
C O
DA DD
K 1 2 3 4 5
6 7 8
9 10 11 12
Title III
)
STATE
Elementary
Middle
High
Safe Schools
)
LOCAL
Elementary
Middle
High
)
)
1. Type of Collaboration: Type of Program:
Primary Target Group(s to be served
Parent Involvement
Reading
School Improvement
Other, Specify___________
dopted State
District
Middle
Students School staff Parents Private
Students
staff
Parents Pr vate
Students
staff
Parents Private
PK
Title II
Title IV - 21st Century Schools
Title IV Safe and Drug-Free Schools
Title V Innovation Programs
Title X Education of Homeless Children
School -to-Work
Comprehensive School Reform
Other: _________(Specify
Dropout Prevention
Supplemental Academic Instruction
Department of Juvenile Justice
Department of Children and Families
Other: _________(Specify
United Way
Local Health Department
Community Agencies (must specify
Coalition School Readiness
Other: _________(Specify
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DESCRIPTIONS OF COLLABORATIONS
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YOU HAVE SELECTED _____ COLLABORATIONS
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Collaborating Program
Types of Goals:
[text box]
Goals: [text box]
[text box]
Type of Program(s)
Other:
Primary Target Group(s) to be served:
Grade Level(s):
Group(s):
Description of Collaboration:
Outcomes:
(Note: The descriptions will auto-fill from entries on previous page. Applicant will only respond
to text boxes.)
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DESCRIPTION OF LEA ACTIVITIES TO SUPPORT INCREASED LEP STUDENT
ACHIEVEMENT
Identify the overall district goals/ outcomes, measurable objectives, and strategies for the implementation
of services funded under this program for 2005-06 school year.
Overall goal(s) for increasing academic
Measurable Objective(s) and Strategy(ies) for
achievement of limited English Proficient students:
meeting the goal(s):
[Text box]
[Text box]
(Must provide objective(s) and /strategy(ies) for each goal listed.)
Overall goal(s) which support increasing the Measurable Objective(s) and Strategy(ies) for
academic achievement of immigrant children and
meeting the goal(s):
youth:
[Text box]
[Text box]
(Must provide objective(s) and strategy(ies) for each goal listed.)
This section addresses required activities and each LEA must clearly document that the proposed
activities are supplementary and do not supplant existing State and locally funded activities and required
services.
INSTRUCTIONAL SERVICES TO INCREASE LEP STUDENT ACHIEVEMENT
Describe the goals, measurable objectives and anticipated annual outcomes to increase student
achievement. Description must, at a minimum address academic achievement of each student
subgroup targeted by this application; proficiency achievement rates, and provision of highly qualified
staff.
Goals, objectives and strategies must be specific, measurable, attainable, realistic and time
bound
and tied to student achievement in both reading and mathematics.
READING
(Link to Just Read Florida and
FCRR.
Please review the Six core
reading programs for K-5
Please review the Florida
Center for Reading Research
for all levels
MATHEMATICS
Overall goal(s) for increasing
academic achievement of LEP
students
.
Objectives/strategies for
increasing academic achievement
of immigrant children and youth..
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PROFESSIONAL DEVELOPMENT
Identify and describe the district goals/expected outcomes, measurable objectives, and strategies for
professional development for teachers, paraprofessionals, school administrators, guidance counselors,
and other instructional personnel in schools serving LEP and immigrant students. [Goals/objectives must
at a minimum address professional development based on scientifically based research]
Overall goal(s) for increasing professional Measurable Objective(s) and Strategy(ies) for meeting
development for school personnel of limited
the goal(s):
English Proficient students:
[Text box]
[Text box]
(Must provide objective(s) and strategy(ies) for each goal listed.)
Overall goal(s) which support increasing the
Measurable Objective(s) and Strategy(ies) for meeting
professional development for school
the goal(s):
personnel of immigrant children and youth:
[Text box]
[Text box]
(Must provide objective(s) and strategy(ies) for each goal listed.)
PARENTAL AND COMMUNITY INVOLVEMENT
Identify and describe the overall district goals/expected outcomes, measurable objectives, and strategies
for parental and community involvement. [Goals/objectives must at a minimum identify address
enhanced instructional opportunities for parents/guardians which may include but are not limited to family
literacy, parental outreach/training, activities coordinated with community-based organizations and/or
private sector entities.]
Overall goal(s) for increasing parental and community Measurable Objective(s) and
participation in the educational experience of limited English
Strategy(ies) for meeting the goal(s):
Proficient students:
[Text box]
[Text box]
(Must provide objective(s) and strategy(ies) for each goal listed.)
Overall goal(s) for increasing parental and community
Measurable Objective(s) and Strategy(ies) for
participation in the educational experience of meeting the goal(s):
immigrant children and youth:
[Text box]
[Text box]
(Must provide objective(s) and strategy(ies) for each goal listed.)
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REPORTING REQUIREMENTS/ INFORMATION DISSEMINATION
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In addition to the annual report as required by NCLB, describe how the LEA will report the progress
made in attaining the LEA's goals and objectives for increasing LEP student achievement in reading
and mathematics:
[Text Box]
Describe the steps to be taken by the LEA to disseminate general information regarding program
services and activities which target the needs of LEP students, including dissemination of information to
parents/guardians whose heritage language is other than English:
[Text Box]
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A)
Name of Eligible Recipient:
B
)
Project Number:
(
DOE USE ONLY)
TAPS Number
06C080
F D
EDUCATION
Budget Narrative Form
(1)
FUNCTION (2)OBJECT
(4)
FTE
POSITION
(5)
$
DOE 101
Rev. 01/05
LORIDA
EPARTMENT OF
(3)ACCOUNT TITLE AND NARRATIVE
AMOUNT
C) TOTAL
John L. Winn, Commissioner
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Instructions
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Budget Narrative Form
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This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for
Application (RFA).
A.
Enter Name of Eligible Recipient.
B
.
(DOE USE ONLY)
COLUMN 1
FUNCTION:
SCHOOL DISTRICTS ONLY:
Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COLUMN 2
OBJECT:
SCHOOL DISTRICTS:
Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COMMUNITY COLLEGES:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.
UNIVERSITIES AND STATE AGENCIES:
Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.
OTHER AGENCIES:
Use the object codes as required in the agency’s expenditure chart of accounts.
COLUMN 3
-
ALL APPLICANTS:
ACCOUNT TITLE:
Use the account title that applies to the object code listed in accordance with the
agency's accounting system.
NARRATIVE:
Provide a detailed narrative for each object code listed. For example:
•
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SALARIES
- describe the type(s) of positions requested. Use a separate line to describe each type of position.
•
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OTHER PERSONAL SERVICES
– describe the type of service(s) and an estimated number of hours for each type of position. OPS is
defined as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary
services to the program.
•
?
PROFESSIONAL/TECHNICAL SERVICES
- describe services rendered by personnel, other than agency personnel employees, who provide
specialized skills and knowledge.
•
?
CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS
- provide the agency name and description of the service(s) to be rendered.
•
?
TRAVEL
- provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of
district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform
necessary activities.
•
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CAPITAL OUTLAY
- provide the type of items/equipment to be purchased with project funds.
•
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INDIRECT COST
- provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for
additional guidance regarding indirect cost.)
COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
FTE
- Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be
funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into
the actual work hours to be funded by the project.
COLUMN 5
AMOUNT -
Provide the budget amount requested for each object code.
C.
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TOTAL -
Provide the total for Column (4) on the last page
.
Must be the same amount as requested on the DOE-100A or B.
DOE 101
Rev. 01/05
John L. Winn, Commissioner
