FLORIDA DEPARTMENT OF EDUCATION
Request for Application (RFA)
Bureau / Office
K-12 Schools/ Bureau of Student Assistance/Title I Programs and Academic Intervention
Services
Project Name
:
Title I, Part D, Local Programs for Neglected and Delinquent Youth
Specific Funding Authority (ies)
CFDA #84.010, P.L. 107-110, No Child Left Behind Act of 2001, Title I, Part D, Subpart 2;
Funding Purpose/Priorities:
To support the operation of local educational agency (LEA) programs that involve collaboration
with locally operated facilities to carry out high quality educational programs to prepare eligible
children for secondary school completion, training, employment, or further education; to provide
activities to facilitate the transition of such children and youth from the correctional programs to
further education or employment; and to operate programs in local schools for children and
youth returning from correctional facilities, as well as programs which may serve at-risk children
and youth.
Type of Award:
Discretionary, non-competitive
Total Funding Amount
Preliminary:
$8,215,694 (Preliminary Allocation for each school district is included as
attachment to this Request for Application)
Budget Period:
July 1, 2005 – June 30, 2006
Program Performance Period:
July 1, 2005 – June 30, 2006
Target Population:
Children and youth in local institutions for neglected and/or delinquent children.
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Eligible Applicant(s):
Florida school districts (referred to as Local Educational Agencies, or LEAs) with youth
receiving educational programs through locally operated institutions for neglected and/or
delinquent children and youth.
Application Due Date:
The due date refers to the date of receipt in Grants Management by the close of business on
June 30, 2005. Facsimile and email submissions will not be accepted.
Complete applications must be submitted via web-based reporting system
received by the
close of business on
June 30, 2005
.
Project Application (DOE 100A) with original signature
of the Superintendent must be submitted by this same date in order for the application to
be considered received. Facsimile and email submissions of the DOE 100A will not be
accepted.
The effective date of the application will be determined by the date the DOE 100A,
with original signature is received by the Office of Grants Management.
Contact Persons:
Technical Support with On-line Application: Felicia Elliott, Program Specialist, Bureau of
Student Assistance by phone at (850) 245-0672, or via email at felicia.elliott@fldoe.org
Project Application Support: Available to LEAs by Regional Program Specialist. Please visit the
following website for a complete list of Regional Program Assignments for Title I, Part D:
http://www.firn.edu/doe/title1/title1reg_contacts.html
Grants Management: Rick Weinstein, Senior Educational Program Director, Office of Grants
Management by phone at (850) 245-0497, Suncom 205-0497, or via email at
Rick.Weinstein@fldoe.org
Assurances
The Department of Education has developed and implemented a document entitled,
General Terms, Assurances and Conditions for Participation in Federal and State Programs,
to comply with:
?
34 CFR 76.301 of the Education Department General Administration Regulations
(EDGAR) which requires local educational agencies to submit a common assurance for
participation in federal programs funded by the U.S. Department of Education;
applicable regulations of other Federal agencies; and
State regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, applicants must have on file with the Department of Education,
Office of the Comptroller, a signed statement by the agency head certifying applicant
adherence to these
General Assurances for Participation in State or Federal Programs
. The
complete text may be found at http://www.firn.edu/doe/comptroller/gbook.htm
School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office
shall remain in effect indefinitely unless a change occurs in federal or state law, or there
are other changes in circumstances affecting a term, assurance, or condition; and does not
need to be resubmitted with this application.
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NARRATIVE SECTION
General Education Provisions Act
In accordance with the requirements of Section 427 of the General Education Provisions Act
(GEPA) Public Law 103-382, request that each applicant for Federal funding provide a concise
description of the steps proposed to ensure equitable access to, and participation of students,
teachers, and other program beneficiaries with special needs.
Please Note: Due to the fact that this is an on-line application, applicants are required to
maintain documentation at the local level, which supports compliance with the
requirements of the General Education Provisions Act.
Documentation must include a
concise description of the process to ensure equitable access to, and participation of students,
teachers, and other program beneficiaries with special needs
.
For details refer to URL:
http://www.ed.gov/policy/fund/guid/gposbul/gpos10.html
.
NOTE: Upon completion of the on-
line application, each applicant will be required to submit confirmation of compliance with this
requirement. Assurances, including GEPA requirements are part of the “Print Application”
function of the on-line application.
Project Design - Narrative
Applicants are required to submit all program/project design sections of the programs included in
the on-line application.
Each LEA requesting assistance under Title I, Part D, Subpart 2 must submit an application to
the Department of Education that responds concisely to each of the components indicated below,
which are aligned to the Florida Department of Education’s Mission and Strategic Imperatives
for increasing student achievement. Requirements of Section 1423 of the No Child Left Behind
Act of 2001 are also incorporated herein.
1.
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Describe the program(s) to be assisted. Provide specific descriptions of the facilities to be
served under this program, including the type of facility, a general description of the student
population, and length of commitment, as applicable. [Text Box]
2.
?
Identify program goals, objectives, and strategies for improving the student achievement of
children and youth in local institutions for neglected and delinquent youth so that they may
meet the same challenging state achievement standards as all students in the State.
TARGET GROUP
[Link to FDOE’s AYP
webpage and State’s NCLB
Consolidated Application]
Children and youth served
through Title I Part D,
Subpart 2.
READING
[Link to Just Read Florida
and Florida Center for
Reading Research]
Goal(s):
[Text Box]
Objective(s):
[Text Box]
Strategies:
[Text Box]
MATHEMATICS
[Link to Bureau of School
Improvement’s web-page for
resources & best practices]
Goal(s):
[Text Box]
Objective(s):
[Text Box]
Strategies:
[Text Box]
3.
?
Describe the current formal agreement(s) regarding the program(s) to be implemented
between the local educational agency and correctional facilities and alternative schools
serving children and youth involved with the juvenile justice system. If agreements are
available electronically, please provide as attachment or provide web links if available on-
line. The agreement(s) must bear evidence that it is in effect for the 2005-2006 school year.
[Text Box]
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4.
?
Identify the goals, objectives, and strategies for the coordination with facilities working with
delinquent children and youth to ensure that such children and youth are participating in an
education program comparable to that being implemented at the public school such youth
would attend.
FACILITY(IES)
OBJECTIVES STRATEGIES
COORDINATION
GOALS
Text box
Text box
Text box
Text box
Text box
Text box
5.
Identify the goals, objectives, and strategies for assisting children and youth transitioning
from correctional facilities and helping them remain in school.
TRANSITION GOALS
OBJECTIVES
STRATEGIES
Text box
Text box
Text box
6.
?
Identify the goals, objectives, and strategies for coordinating existing educational programs,
including other Federal, State, and local programs, such as programs under Title I, Part A of
Public Law 107-110 and vocational and technical education programs serving at-risk
children and youth, which focus on meeting the unique educational needs of children and
youth in addressing :
PROGRAM
COORDINATION
GOALS
OBJECTIVES STRATEGIES
Learning Difficulties:
Text box
Text box
Substance Abuse
Problems (if, applicable)
Text box
Text box
Other Special Needs
(must identify, if
selected)
7.
?
Identify the goals, objectives, and strategies for coordination with existing social, health, and
other services to meet the needs of students returning from correctional facilities, at-risk
children or youth, and other participating children or youth, including prenatal health care
and nutrition services related to the health of the parent and the child or youth, parenting and
child development classes, child care, targeted re-entry and outreach programs, referrals to
community resources, and scheduling flexibility.
SOCIAL SERVICES
OBJECTIVES STRATEGIES
COORDINATION
GOALS
Text Box
Text box
Text box
8.
?
Identify the goals, objectives, and strategies of partnerships with local businesses to develop
training, curriculum-based youth entrepreneurship education, and mentoring services for
participating students.
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PARTNERSHIP
OBJECTIVES STRATEGIES
GOALS
Text Box
Text box
Text box
9.
Identify the goals, objectives, and strategies for increasing parental involvement in efforts to:
PARENTAL
INVOLVEMENT
GOALS
OBJECTIVES STRATEGIES
Improve the educational
achievement of their
children
Text box
Text box
Assist in dropout
prevention activities
Text box
Text box
Prevent the involvement
of their children in
delinquent activities
Text box
Text box
10. Describe the goals, objectives, and strategies for coordination with programs operated under
the Juvenile Justice and Delinquency Prevention Act of 2002, and other comparable
programs, if applicable.
11. Identify the goals, objectives, and strategies for working with probation officers to assist in
meeting the needs of children and youth returning from correctional facilities.
12. Identify the goals, objectives, and strategies for ensuring that correctional facilities working
with children and youth are aware of a child’s or youth’s individualized education program.
13. Describe the goals, objectives, and strategies for finding alternative placements for children
and youth interested in continuing their education but who are unable to participate in a
regular public school program.
In addition, the LEA must respond concisely to each of the following items:
14. Identify the goals, objectives, and strategies for providing additional services to youth, such
as career counseling, and assistance in securing student loans and grants.
15. Identify the goals, objectives, and strategies for supporting the Florida Department of
Education’s reading initiative, Just Read, Florida! Information about this initiative is
available at http://www.justreadflorida.org.
16. Identify the goals, objectives, and strategies for disseminating and marketing information
about the program to the appropriate populations.
17. Address how the applicant will provide annual student progress reports to state agencies,
local operating agencies, juvenile justice centers, community agencies, and parents.
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18. Identify the goals, objectives, and strategies of a transition plan that documents the steps that
have been taken to ensure that the transitional needs are met for students returning to the
district or an alternative education program from correctional facilities.
19. Identify the goals, objectives, and strategies in meeting the following evaluation and
accountability requirements:
a.
?
The district must consult with teachers and parents of the children concerning the design
and implementation of the Title I program and may choose to establish and use parent
advisory councils.
b.
?
The district must use multiple and appropriate measures of individual student progress
including, but not limited to, statewide assessment data.
c.
?
The district must evaluate its program(s) using disaggregated data on participants by
gender, race, ethnicity, and age, and must show how the results will be used to plan and
improve subsequent programs for participating children and youth.
d.
?
The district must submit its annual evaluation results for the 2005-2006 program year to
the Florida Department of Education no later than October 15, 2006.
Support for Reading/Strategic Imperatives
Describe how the proposed project will incorporate reading initiatives and one or more of
the Florida State Board of Education (SBE) strategic imperatives.
URL: http://www.fldoe.org/meetings/2005_01_18/StratPlanDetails.pdf
Each applicant is required to incorporate goals, objectives and strategies to increase student
achievement in the areas of reading and mathematics.
Dissemination/Marketing
Describe methods /strategies you will use to disseminate and market information about the
project to appropriate populations.
Each applicant is required to describe the process for disseminating information regarding the
programs and services funded under this program to a targeted population that includes district
and school staff, parents, school advisory councils, private schools, community agencies and
other stakeholders electronically and through other means such as written and oral
communication and via fax. Information regarding Title I programs shall be made available for
public review at a selected district site.
Reporting Outcomes
Each applicant is required to describe the methods that will be used to report student and
program outcomes to parents and other district and school stakeholders.
Funding Method
Federal Cash Advance–On-Line Reporting required monthly to record expenditures.
Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to
a recipient for disbursements. For federally funded projects, requests for federal cash
advance must be made on the Electronic Federal Cash Advance Request System. If at times
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it is determined that disbursements are going to exceed the amount of cash on hand plus
cash in transit, an on-line amendment can be made prior to the due date of the next Federal
Cash Advance distribution on the Electronic Federal Cash Advance Request System.
Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples
of such documentation include: invoices with check numbers verifying payment, and/or
bank statements; all or any of which must be available upon request.
Conditions for Acceptance
The completed application must be submitted via the 2005-06 Title I, Part D, Online
Application.
LEAs must also submit the Project Application Form (DOE 100A) with
original signature of the district superintendent (preferably in blue ink) to Office of Grants
Management:
Office of Grants Management
Florida Department of Education
325 W. Gaines Street, Room 344
Tallahassee, Florida 32399-0400.
The on-line application requires all LEAs to complete all sections of the application. LEAs must
press the final submit button in order for completed application to be sent to FDOE. The system
will provide applicant will an electronic confirmation if application is submitted in accordance
with instructions.
Funds shall be obligated no earlier than the date the Project Application Form (DOE 100A) with
original signature is received by the Office of Grants Management or the effective date of the
federal grant award, whichever is later. An application is considered to be in substantially
approvable form when the DOE 100A, with original signature is received and the complete on-
line project application is successfully submitted to the Florida Department of Education.
NOTE: Project Application Form (DOE 100A) signed by officials other than the
appropriate agency head identified above must have a letter signed by the agency head, or
documentation citing action of the governing body delegating authority to the person to
sign on behalf of said official. Attach the letter or documentation to the DOE 100A when
the application is submitted.
Method of Review
The on-line project application, including budget narrative shall be reviewed by FDOE staff in
accordance with established project application review checklists and requirements set-forth in
the No Child Left Behind Act of 2001; applicable non-regulatory guidance and other applicable
federal.
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#
Agency
See attached Spreadsheet for the 2005-06 Title I, Part D-Local, Allocation
Allocations Schedule
Agency Name
Allocation
Reimb.
Amount
Option
s
SEE ATTACHED
SPREADSHEET
Reimbursement Options
Key: C
?
Federal Cash
Advance
Q Advance Payment
S
?
Quarterly Advance
to Public Entity
R
?
Reimbursement of
Expenditure
P Reimbursement
with Performance
TOTAL
8
C
)
Total Funds Requested:
$
DOE USE ONLY
Total Approved Project:
________________________________________________
FLORIDA DEPARTMENT OF EDUCATION
?
Project Application
?
TAPS Number
06A027
Telephone:
Suncom: 205-0498
A
)
Youth
DOE USE ONLY
Project Number (DOE
)
D
)
Fax Number:
E-mail Address:
I, ______________________________________________, (
Please Type Name)
do hereby certify that
j
E)
C
)
$
$
Please return to:
Florida Department of Education
Bureau of Grants Management
Room 344 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
(850) 245-0498
Program Name:
2005-2006 Title I Part D, Subpart 2
Local Programs for Neglected or Delinquent
Date Received
Note: Date received is based on the
date this form, with original
signature is received by Bureau of
Grants Management.
B) Name and Address of Eligible Applicant:
Assigned
Applicant Contact Information
Contact Name:
Mailing Address:
Telephone Number:
SunCom Number:
CERTIFICATION
all facts, figures, and representations made in this application are true, correct, and consistent with the
statement of general assurances and specific programmatic assurances for this project. Furthermore, all
applicable statutes, regulations, and procedures; administrative and programmatic requirements; and
procedures for fiscal control and maintenance of records will be implemented to ensure proper
accountability for the expenditure of funds on this project. All records necessary to substantiate these
requirements will be available for review by appropriate state and federal staff. I further certify that all
expenditures will be obligated on or after the effective date and prior to the termination date of the
project. Disbursements will be reported only as appropriate to this pro ect, and will not be used for
matching funds on this or any special project, where prohibited.
Further, I understand that it is the responsibility of the agency head to obtain from its governing body
the authorization for the submission of this application.
Signature of Agency Head
Total Funds Requested:
DOE USE ONLY
Total Approved Project:
DOE 100A
Revised 01/05
John L. Winn, Commissioner
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Instructions for Completion of DOE 100A
A.
?
If not pre-printed, enter name of the program for which funds are requested.
B.
?
Enter name and mailing address of eligible applicant. The applicant is the public or
non-public entity receiving funds to carry out the purpose of the project.
C.
?
Enter the total amount of funds requested for this project.
D.
?
Enter requested information for the applicant’s contact person. This is the person
responsible for responding to all questions regarding information included in this
application.
E.
?
The original signature of the appropriate agency head is required.
The agency
head is the school district superintendent, university or community college president,
state agency commissioner or secretary, or the president/chairman of the Board for
other eligible applicants.
Note:
Applications signed by officials other than the appropriate agency head identified
above must have a letter signed by the agency head, or documentation citing action of the
governing body delegating authority to the person to sign on behalf of said official. Attach
the letter or documentation to the DOE 100A when the application is submitted
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[FORM PROVIDED FOR INFORMATION PURPOSES ONLY – FORM IS TO BE COMPLETED ON-LINE]
?
A)
Name of Eligible Recipient:
B
)
Project Number:
(
DOE USE ONLY)
FLORIDA DEPARTMENT OF EDUCATION
Budget Narrative Form
(1)
(3)
(2)
FUNCT
ACCOUNT TITLE AND NARRATIVE
ION
OBJECT
TAPS Number
06A027
(4)
(5)
FTE
POSITION
AMOUNT
C) TOTAL
$
DOE 101
Rev. 01/05
John L. Winn, Commissioner
11
Instructions
?
Budget Narrative Form
?
This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or Request for
Application (RFA).
A.
Enter Name of Eligible Recipient.
B
.
(DOE USE ONLY)
COLUMN 1
FUNCTION:
SCHOOL DISTRICTS ONLY:
Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COLUMN 2
OBJECT:
SCHOOL DISTRICTS:
Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
Manual.
COMMUNITY COLLEGES:
Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.
UNIVERSITIES AND STATE AGENCIES:
Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.
OTHER AGENCIES:
Use the object codes as required in the agency’s expenditure chart of accounts.
COLUMN 3
-
ALL APPLICANTS:
ACCOUNT TITLE:
Use the account title that applies to the object code listed in accordance with the agency's accounting
system.
NARRATIVE:
Provide a detailed narrative for each object code listed. For example:
•
?
SALARIES
- describe the type(s) of positions requested. Use a separate line to describe each type of position.
•
?
OTHER PERSONAL SERVICES
– describe the type of service(s)
and an estimated number of hours for each type of position. OPS is
defined as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary
services to the program.
•
?
PROFESSIONAL/TECHNICAL SERVICES
- describe services rendered by personnel, other than agency personnel employees, who provide
specialized skills and knowledge.
•
?
CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS
- provide the agency name and description of the service(s) to be rendered.
•
?
TRAVEL
- provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of
district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform
necessary activities.
•
?
CAPITAL OUTLAY
- provide the type of items/equipment to be purchased with project funds.
•
?
INDIRECT COST
- provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for
additional guidance regarding indirect cost.)
COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
FTE
- Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be
funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into
the actual work hours to be funded by the project.
COLUMN 5
AMOUNT -
Provide the budget amount requested for each object code.
C. TOTAL -
Provide the total for Column (4) on the last page
.
Must be the same amount as requested on the DOE-100A or B.
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DOE 101
Rev. 01/05
John L. Winn, Commissioner
